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UK-Bristol: building and facilities management services

Request For Proposals

UK-Bristol: building and facilities management services

2240 - Contract notice

General Information

Country:    United Kingdom
Deadline for Responses:   Nov 23, 2004
Regulation of Procurement:   European Union, with participation of GPA countries
EU Official Journal Publication:   #168358-2004 in 197 issue
Publication Date:   Oct 8, 2004
Referenced Document Number:   2004-101318
Awarding Authority:   THE CITY COUNCIL OF BRISTOL, BRISTOL
Contract Nature:   Service contract
Procedure Type:   Negotiated procedure
Type of Bid Required:   Global tender
Awarding Criteria:   Not applicable
Original Language(s):   English
Abstract:   Bristol BSF. Building Schools for the Future (BSF) is a major new initiative. More details regarding the national programme can be found at www.dfes.gov.uk or www.p4s.org.uk. The authority requires a private sector partner to enter into a contract for between 10-15 years with it and Partnerships for Schools to participate in a new public/private partnership called a local education partnership (LEP). The Bristol LEP will provide or arrange for the provision of 'Partnering Services' such services to include but not be limited to the development, with the authority, of a strategic investment programme for educational and associated services; programme management and project development services and all services listed at II.1.8.1 below. Parties should note a key role of the LEP will be to provide, integrate and manage supply chains. As its first project the LEP will be required to provide or procure the provision of the design, construction, finance of, and hard and soft service provision at educational facilities (together with associated buildings and services) at four school sites. These four developments will form a single PFI project. The authority is also asking for an area-based managed ICT service at the four sites and, subject to funding and other approvals, with potential for a similar service to be provided to other Bristol schools. The authority hopes to provide a hard facilities maintenance service for two other secondary schools it is building using non-PFI funding (the capital works will lie outside the BSF project) as part of this. Ongoing the LEP may be required to manage a mixture of rebuild or refurbishment under either PFI or other funding methods. Further the authority intends to bid for funds to renew or refurbish the rest of its secondary estate and for the LEP to provide property, ICT and facilities management services in respect of these. Medium term, the authority intends to develop, with the LEP, strategic investment plans for and, through the LEP, for it to provide or procure the provision of similar services to those set out herein to the wider authority estate in Bristol e.g. early years, primary and special sectors. CPV: 74873000, 36150000, 36153000, 36400000, 40000000, 45000000, 45111000, 45210000, 45214000, 45214200, 45314000, 45453100, 50700000, 50961000, 55524000, 70000000, 72000000, 72222000, 72250000, 72253100, 72253200, 72266000, 72514300, 74140000, 74141100, 74141800, 74142000, 74200000, 74231500, 74264100, 74610000, 74731000, 74831000, 74872000, 75100000, 75200000, 77314000, 77320000, 85312110, 90315300, 90121000, 92610000, 93411400.

Goods, Works and Services
Regions:  
  • UK611 - AVON
Commodities:  

Summary
CONTRACT NOTICE
Services
This contract is covered by the Government Procurement Agreement (GPA):
Yes.
SECTION I: CONTRACTING AUTHORITY
I.1) Official name and address of the contracting authority: The City
Council of Bristol, Att: Gordon Clements, Council House, College Green,
UK-Bristol BS1 5TR. Tel.: (0117) 922 4566. Fax: (0117) 922 4405. E-mail:
gordon_clements@bristol-city.gov.uk. URL: www.bristol-city.gov.uk.
I.2) Address from which further information can be obtained: The City
Council of Bristol, Att: Tania Curtis PFI/BSF administrator or Michelle
Coles, Asst. PFI/BSF Adminstrator, Council House, College Green,
UK-Bristol BS1 5TR. Tel.: (0117) 922 4566 or 922 4563. Fax: (0117) 922
4405. E-mail: tania_curtis@bristol-city.gov.uk;
michelle_coles@bristol-city.gov.uk.
I.3) Address from which documentation may be obtained: As at I.2), UK-.
I.4) Address to which tenders/requests to participate must be sent: As
at I.2), UK-.
I.5) Type of contracting authority: Regional/local level.
SECTION II: OBJECT OF THE CONTRACT
II.1) Description
II.1.3) Type of service contractService category: 14.
II.1.4) Framework agreement: No.
II.1.5) Title attributed to the contract by the contracting authority:
Bristol BSF.
II.1.6) Description/object of the contract: Building Schools for the
Future (BSF) is a major new initiative. More details regarding the
national programme can be found at www.dfes.gov.uk or www.p4s.org.uk.
The authority requires a private sector partner to enter into a contract
for between 10-15 years with it and Partnerships for Schools to
participate in a new public/private partnership called a local education
partnership (LEP). The Bristol LEP will provide or arrange for the
provision of 'Partnering Services' such services to include but not be
limited to the development, with the authority, of a strategic investment
programme for educational and associated services; programme management
and project development services and all services listed at II.1.8.1
below. Parties should note a key role of the LEP will be to provide,
integrate and manage supply chains.
As its first project the LEP will be required to provide or procure the
provision of the design, construction, finance of, and hard and soft
service provision at educational facilities (together with associated
buildings and services) at four school sites. These four developments
will form a single PFI project.
The authority is also asking for an area-based managed ICT service at the
four sites and, subject to funding and other approvals, with potential
for a similar service to be provided to other Bristol schools. The
authority hopes to provide a hard facilities maintenance service for two
other secondary schools it is building using non-PFI funding (the capital
works will lie outside the BSF project) as part of this. Ongoing the LEP
may be required to manage a mixture of rebuild or refurbishment under
either PFI or other funding methods.
Further the authority intends to bid for funds to renew or refurbish the
rest of its secondary estate and for the LEP to provide property, ICT and
facilities management services in respect of these. Medium term, the
authority intends to develop, with the LEP, strategic investment plans
for and, through the LEP, for it to provide or procure the provision of
similar services to those set out herein to the wider authority estate in
Bristol e.g. early years, primary and special sectors.
II.1.7) Site or location of works, place of delivery or performance:
Various educational sites in UK-Bristol.
II.1.8) Nomenclature
II.1.8.1) Common Procurement Vocabulary (CPV): 74873000, 36150000,
36153000, 36400000, 40000000, 45000000, 45111000, 45210000, 45214000,
45214200, 45314000, 45453100, 50700000, 50961000, 55524000, 70000000,
72000000, 72222000, 72250000, 72253100, 72253200, 72266000, 72514300,
74140000, 74141100, 74141800, 74142000, 74200000, 74231500, 74264100,
74610000, 74731000, 74831000, 74872000, 75100000, 75200000, 77314000,
77320000, 85312110, 90315300, 90121000, 92610000, 93411400.
II.1.9) Division into lots: No.
II.1.10) Will variants be accepted: Yes.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: The authority anticipates it will let a
contract for the services listed, but exact nature and value is unknown.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required: May be required.
III.1.2) Main terms of financing and payment and/or reference to the
relevant provisions: Any PFI Project let must comply with HM Government's
PFI requirements.
III.1.3) Legal form to be taken by the grouping of suppliers,
contractors or service providers to whom the contract is awarded: Groups
of proposed providers may bid to become the LEP PSP as a group, but prior
to financial completion, will be expected to form a JVC. Companies may be
required to be formed to provide the PFI services and other services. The
authorities reserve the right to require parties to take a particular
legal form or to require a contractor to assume primary liability or to
require that each party undertakes joint and several liability
irrespective of the form of the LEP or to contract directly with one or
more LEP supply chain members.
III.2) Conditions for participation
III.2.1) Information concerning the personal situation of the
contractor, supplier or service provider and information and formalities
necessary for the evaluation of the minimum economic, financial and
technical capacity required: Information will be required to be submitted
as part of the PQQ.
III.2.1.1) Legal position - means of proof required: See PQQ/IM.
III.2.1.2) Economic and financial capacity - means of proof required:
See PQQ/IM.
III.2.1.3) Technical capacity - means of proof required: See PQQ/IM.
III.3) Conditions specific to services contracts
III.3.1) Provision of the service is reserved to a specific profession:
No.
III.3.2) Legal entities required to state the names and professional
qualifications of the personnel responsible for execution of the
contract: Yes.
SECTION IV: PROCEDURE
IV.1) Type of procedure: Negotiated.
IV.1.1) Candidates already selected: No.
IV.1.2) Justification for the choice of accelerated procedure: Not
applicable.
IV.1.3) Previous publication concerning the same contract
IV.1.3.1) Prior information notice concerning the same contract: Notice
number in OJ contents list: 2004/S 120-101318 - Of: 22.6.2004.
IV.1.4) Envisaged number of suppliers which will be invited to tender:
Number: 3.
IV.2) Award criteria: The most economically advantageous tender in terms
of:
Criteria as stated in contract documents.
IV.3) Administrative information
IV.3.1) Reference number attributed to the file by the contracting
authority: Not applicable.
IV.3.2) Conditions for obtaining contract document and additional
documents: Terms and method of payment: Persons wishing to receive a PQQ
(there is no charge) must request and return this by 12 noon 23 November.
These will be made available at no cost.
IV.3.3) Time-limit for receipt of tenders or requests to participate:
23.11.2004. Time: 12:00.
IV.3.4) Dispatch of invitations to tender to selected candidates:
Estimated date: 31.1.2005.
IV.3.5) Language or languages in which tenders or requests to
participate can be drawn up: English.
IV.3.7) Conditions for opening tenders
IV.3.7.1) Persons authorised to be present at the opening of tenders:
The tenders will be opened in accordance with the authority's
constitution.
SECTION VI: OTHER INFORMATION
VI.1) Non-mandatory notice: No.
VI.3) The contract relates to a project/programme financed by EU funds:
No.
VI.4) Additional information: The contracting authority in I.1) is
acting as lead contracting authority on behalf of itself and the
following contracting authorities:
City of Bristol College, St Georges Road, UK-Bristol;
Partnership for Schools, Goldencross House, Duncannon Street, UK-London;
The Clifton Diocese, Alexander House, 160 Pennywel Road, UK-Bristol;
The Diocese of Bristol, All Saints Centre, 1 All Saints Court, UK-Bristol;
The Learning and Skills Council, St Lawrence House, 29-31 Broad Street,
UK-Bristol.l
Project Details are set out in the Information Memorandum. The council is
be holding a 'Bidders Day' on 20 October. Parties considering expressing
an interest are invited. Please contact us by 5.00 pm 18 October if you
wish to attend.
There should be no visits to schools involved, nor contact of any kind
made with governors or teachers or officers or members of the authority,
unless it is with the prior approval of the contacts referred to.
The authority reserves the right not to award any contract and/or cease
this procurement at any time without recompense to any person.
I.5) Type of Contracting Authority: Central level; Regional/local level;
Body governed by public law.
II.1.3) Type of service contract (in case of service contract ): Main
service category 14. Also service categories 7, 11, 12, 16, 17, 23, 26
and 27.
II.1.8.1) Common Procurement Vocabulary: this list is not ehaustive. The
authority anticipates the LEP will be required to provide or procure the
provision of all the services listed, but reserves the right to remove
such service(s) from its offer.
II.1.10) Will variants be accepted (where applicable): Yes. At the
authority's discretion, certain variants may be permitted at ITN stage.
II.3) Duration of the contract or time limit for completion: The contract
for partnering services could be for 10-15 years. Arrangements placed may
last for longer e.g. PFI contract is expected to be for c25 years.
III.3.2) Will legal entities be required to state the names and
professional qualifications of the personnel responsible for execution of
the contract? Yes; this may be required at a later stage.
VI.5) Date of dispatch of this notice: 30.9.2004.