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UK-London: property management services

Request For Proposals

UK-London: property management services

2220 - Contract notice

General Information

Country:    United Kingdom
Deadline for Responses:   Sep 15, 2004
Regulation of Procurement:   European Union, with participation of GPA countries
EU Official Journal Publication:   #138315-2004 in 159 issue
Publication Date:   Aug 17, 2004
Awarding Authority:   LONDON FIRE AND EMERGENCY PLANNING AUTHORITY, LONDON
Contract Nature:   Service contract
Procedure Type:   Restricted procedure
Type of Bid Required:   Global tender
Awarding Criteria:   The most economic tender
Original Language(s):   English
Abstract:   Estate Management Services. The contract is for the appointment of a consultant to provide a range of property management services dependant on the authority's needs, covering approximately 130 properties throughout the Greater London Area (620 miles2/1 606 km2) which includes 112 operational fire stations, HQ building and training facilities. The authority may require all of the services listed below to be provided:- Valuations; compulsory purchase and compensation; general estates management; rent reviews of leasehold fire stations, communications systems and commercial premises; residential rent reviews; lease renewals; acquisitions and disposals; advice and feasibility studies; town planning; building surveying; telecommunication sharers agreement; and Capital and income generation. CPV: 67131000, 70330000, 70332200, 72224000, 74873000, 70000000, 70110000, 70120000, 70100000, 70200000.

Goods, Works and Services
Regions:  
  • UK550 - GREATER LONDON
Commodities:  

Summary
CONTRACT NOTICE
Services
This contract is covered by the Government Procurement Agreement (GPA):
Yes.
SECTION I: CONTRACTING AUTHORITY
I.1) Official name and address of the contracting authority: London Fire
and Emergency Planning Authority, Att: Contracts Section, Room 706,
Hampton House, 20 Albert Embankment, UK-London SE1 7SD. Tel.: 020 7587
6921. Fax: 020 7587 6925. E-mail: contractssection@london-fire.gov.uk.
URL: www.london-fire.gov.uk.
I.2) Address from which further information can be obtained: As in I.1.
I.3) Address from which documentation may be obtained: As in I.1.
I.4) Address to which tenders/requests to participate must be sent: As
in I.1.
I.5) Type of contracting authority: Regional/local level.
SECTION II: OBJECT OF THE CONTRACT
II.1) Description
II.1.3) Type of service contract Service category: 11.
II.1.4) Framework agreement: Yes.
II.1.5) Title attributed to the contract by the contracting authority:
Estate Management Services.
II.1.6) Description/object of the contract: The contract is for the
appointment of a consultant to provide a range of property management
services dependant on the authority's needs, covering approximately 130
properties throughout the Greater London Area (620 miles2/1 606 km2)
which includes 112 operational fire stations, HQ building and training
facilities.
The authority may require all of the services listed below to be
provided:-
Valuations;
compulsory purchase and compensation;
general estates management;
rent reviews of leasehold fire stations, communications systems and
commercial premises;
residential rent reviews;
lease renewals;
acquisitions and disposals;
advice and feasibility studies;
town planning;
building surveying;
telecommunication sharers agreement; and
Capital and income generation.
II.1.7) Site or location of works, place of delivery or performance:
Greater London, UK.
NUTS code: UK550.
II.1.8) Nomenclature
II.1.8.1) Common Procurement Vocabulary (CPV): 67131000, 70330000,
70332200, 72224000, 74873000, 70000000, 70110000, 70120000, 70100000,
70200000.
II.1.9) Division into lots: No.
II.1.10) Will variants be accepted: No.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required: Conditions relating to the
contract: Membership of the Royal Institute of Chartered Surveyors.
III.1.3) Legal form to be taken by the grouping of suppliers,
contractors or service providers to whom the contract is awarded: Joint
and several liability will be required under the contract.
III.2) Conditions for participation
III.2.1) Information concerning the personal situation of the
contractor, supplier or service provider and information and formalities
necessary for the evaluation of the minimum economic, financial and
technical capacity required: Potential bidders are required to submit a
report detailing the following information:-.
III.2.1.2) Economic and financial capacity - means of proof required: 1.
copies of the last three years audited accounts, to include a breakdown
into the constituent services.
III.2.1.3) Technical capacity - means of proof required: Submissions
must include answers to all the questions listed below and answers must
be given in the same numerical order.
1. The background and experience of the firm.
2. Details of relevant contracts where estate management services are or
have been provided in respect of an operational portfolio for an
emergency service or local government, along with contact details in
order that the Authority can take up references.
3. Names of key personnel to be responsible for the delivery of the
overall service, to include short CV's, and detailed methodology for
providing the service.
4. Information demonstrating sufficiency of resource to include location
of office from where the contract would be managed from.
5. Details of quality-control systems and performance standards.
6. A copy of the firm's professional indemnity, employer's and public
liability.
III.3) Conditions specific to services contracts
III.3.1) Provision of the service is reserved to a specific profession:
Yes.
III.3.2) Legal entities required to state the names and professional
qualifications of the personnel responsible for execution of the
contract: Yes.
SECTION IV: PROCEDURE
IV.1) Type of procedure: Restricted.
IV.1.1) Candidates already selected: No.
IV.1.4) Envisaged number of suppliers which will be invited to tender:
Minimum: 3 - Maximum: 6.
IV.2) Award criteria: The most economically advantageous tender in terms
of:
Criteria as stated below:
1: capability;
2: ability to deliver;
3: value for money;
4: relevant and recent experience;
5: demonstrable quality assurance;
6: suitable and experienced personnel;
7: suitably qualified personnel;
8: demonstrable responsive service;
9: demonstrable and workable KPI.
In descending order of priority: No.
IV.3) Administrative information
IV.3.3) Time-limit for receipt of tenders or requests to participate:
15.9.2004. Time: 17:00.
IV.3.4) Dispatch of invitations to tender to selected candidates:
Estimated date: 8.10.2004.
IV.3.5) Language or languages in which tenders or requests to
participate can be drawn up: English.
SECTION VI: OTHER INFORMATION
VI.1) Non-mandatory notice: No.
VI.2) Indication whether this procurement is a recurrent one and the
estimated timing for further notices to be published: The procurement is
a recurrent one. The estimated time for publication of a further notice
is July 2010.
VI.3) The contract relates to a project/programme financed by EU funds:
No.
VI.4) Additional information: The authority reserves the right to
terminate the procurement process at any stage and not to award the
contract for any reason.
Tenderers will be required to provide with their tender details as to how
they will deal with any conflict of interest which may arise during the
course of the contract.
Prior to short listing no further information will be issued.
Short listed firms will be required to attend an interview.
II.3) Duration of the contract or time limit for completion: starting
1.4.2005 and ending 31.3.2011 (with break clauses at the end of the 2nd
and 4th anniversary from the start date) or on earlier termination as
provided under the contract.
VI.5) Date of dispatch of this notice: 9.8.2004.