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UK-Croydon: real estate services

Request For Proposals

UK-Croydon: real estate services

2220 - Contract notice

General Information

Country:    United Kingdom
Deadline for Responses:   Jul 29, 2004
Regulation of Procurement:   European Union, with participation of GPA countries
EU Official Journal Publication:   #104282-2004 in 123 issue
Publication Date:   Jun 26, 2004
Awarding Authority:   FOREIGN & COMMONWEALTH OFFICE, FCO SERVICES: CONTRACTS, CROYDON
Contract Nature:   Service contract
Procedure Type:   Restricted procedure
Type of Bid Required:   Global tender
Awarding Criteria:   The most economic tender
Original Language(s):   English
Abstract:   UK-Croydon: property valuation services. To provide property valuation services for approximately 1 239 FCO commercial and residential properties in Europe, Middle East & North Africa and the Americas. CPV: 70000000.

Goods, Works and Services
Commodities:  

Summary
CONTRACT NOTICE
Services
This contract is covered by the Government Procurement Agreement (GPA):
Yes.
SECTION I: CONTRACTING AUTHORITY
I.1) Official name and address of the contracting authority: Foreign &
Commonwealth Office, FCO Services: Contracts, Att: Ms Rebecca Carter,
Room 1610, Apollo House, 36 Wellesley Road, UK-Croydon CR9 3RR, Surrey.
Tel.: +44 (0)20 8253 6388. Fax: +44 (0)20 8253 6262. E-mail:
bcarter@estate.fco.gov.uk.
I.2) Address from which further information can be obtained: As in I.1.
I.3) Address from which documentation may be obtained: As in I.1.
I.4) Address to which tenders/requests to participate must be sent: As
in I.1.
I.5) Type of contracting authority: Central level.
SECTION II: OBJECT OF THE CONTRACT
II.1) Description
II.1.3) Type of service contract Service category: 14.
II.1.4) Framework agreement: No.
II.1.5) Title attributed to the contract by the contracting authority:
UK-Croydon: property valuation services.
II.1.6) Description/object of the contract: To provide property
valuation services for approximately 1 239 FCO commercial and residential
properties in Europe, Middle East & North Africa and the Americas.
II.1.7) Site or location of works, place of delivery or performance:
Properties are located in Europe, Middle East & North Africa and the
Americas. Valuation reports and services to be delivered to Authorities
offices in UK-Croydon.
II.1.8) Nomenclature
II.1.8.1) Common Procurement Vocabulary (CPV): 70000000.
II.1.9) Division into lots: Yes.
Tenders may be submitted for: All lots.
II.1.10) Will variants be accepted: No.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: Successful applicants for each lot will
be commissioned for a period of 3 years. A full inspection/valuation
exercise for all properties will need to commencing no later than
December 2004 for completion by no later than 31 August 2005 with a
valuation date of 30 June 2005. Successful applicants may also be
required to provide ad-hoc valuation advice throughout the 3-year term of
the commission.
II.2.2) Options. Description and time when they may be exercised: N/A.
II.3) Duration of the contract or time limit for completion: 36 months
from the award of the contract.
Information about lots
Lot No: 1
1) Nomenclature
1.1) Common Procurement Vocabulary (CPV): 70000000.
2) Short description: Property valuation services.
3) Scope or quantity: Services are required for approximately 531
properties in 70 locations throughout Europe.
Lot No: 2
1) Nomenclature
1.1) Common Procurement Vocabulary (CPV): 70000000.
2) Short description: Property valuation services.
3) Scope or quantity: Services are required for approximately 390
properties in 28 locations throughout the Middle East and North Africa.
Lot No: 3
1) Nomenclature
1.1) Common Procurement Vocabulary (CPV): 70000000.
2) Short description: Property valuation services.
3) Scope or quantity: Services are required for approximately 318
properties in 43 locations throughout the Americas.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) Conditions relating to the contract
III.1.2) Main terms of financing and payment and/or reference to the
relevant provisions: Payment terms for provision of services to be
detailed in invitation to tender document.
III.1.3) Legal form to be taken by the grouping of suppliers,
contractors or service providers to whom the contract is awarded: Joint
and several liability.
III.2) Conditions for participation
III.2.1) Information concerning the personal situation of the
contractor, supplier or service provider and information and formalities
necessary for the evaluation of the minimum economic, financial and
technical capacity required: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, whose affairs are being
administered by the court, who has entered into an arrangement with
creditors or who is in any analogous situation arising from a similar
procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding-up or administration by the court or for an
arrangement with creditors or is the subject of any other similar
proceedings under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct
by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under the provisions of the Directive on the criteria for
qualitative selection.
III.2.1.1) Legal position - means of proof required: Certificate of
enrolment on the professional or trade register under the conditions laid
down by the laws of the Member State in which he is established, for
instance on the Register of Companies in the United Kingdom and Ireland
or declaration on oath or solemn declaration;
III.2.1.2) Economic and financial capacity - means of proof required:
(a) appropriate statements from bankers;
(b) the submission of the firm's balance sheets or extracts there from,
where publication of a balance sheet is required under company law in the
country in which the supplier is established;
(c) a statement of the firm's overall turnover and its turnover in
respect of the goods to which the contract relates for the previous three
financial years.
III.2.1.3) Technical capacity - means of proof required: a) applicants
must demonstrate previous similar experience of conducting commercial and
residential valuations in the geographical area for which they are
applying;
b) applicants should detail the valuation methodology and comparables
used to arrive at values;
c) applicants should detail their experience of IT systems including
Autocad, Windows 2000 or Windows XP and access/input of data via Citrix
servers;
d) applicants should provide details of professional indemnity insurance
held by the company including any exclusions;
e) applicants should demonstrate their quality assurance systems
including certificates of any third party accreditation.
III.3) Conditions specific to services contracts
III.3.1) Provision of the service is reserved to a specific profession:
Yes.
Services to be delivered by Chartered Surveyors (or equivalent) in
accordance with the International Accounting Standard (IAS), as
intrepreted by the International Valuation Standards Committee and/or
European Group of Valuers Associations.
III.3.2) Legal entities required to state the names and professional
qualifications of the personnel responsible for execution of the
contract: Yes.
SECTION IV: PROCEDURE
IV.1) Type of procedure: Restricted.
IV.1.4) Envisaged number of suppliers which will be invited to tender:
Minimum: 3 - Maximum: 6.
IV.2) Award criteria: The most economically advantageous tender in terms
of:
Criteria as stated in contract documents.
IV.3) Administrative information
IV.3.1) Reference number attributed to the file by the contracting
authority: Please quote reference number 03904 in all correspondence.
IV.3.3) Time-limit for receipt of tenders or requests to participate:
29.7.2004.
IV.3.5) Language or languages in which tenders or requests to
participate can be drawn up: English.
SECTION VI: OTHER INFORMATION
VI.2) Indication whether this procurement is a recurrent one and the
estimated timing for further notices to be published: It is anticipated
that a notice for a valuation exercise in the above locations for 2008
will be placed in 2007.
A further notice for similar services in Africa, South Asia and Asia
Pacific will be issued during 2005.
VI.3) The contract relates to a project/programme financed by EU funds:
No.
VI.4) Additional information: The awarding authority reserves the right
to annul the tendering process and not to award any contract.
GO reference: GO 04062221/01.
VI.5) Date of dispatch of this notice: 22.6.2004.