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UK-Rochdale: repair, maintenance and installation services

Request For Proposals

UK-Rochdale: repair, maintenance and installation services

2240 - Contract notice

General Information

Country:    United Kingdom
Deadline for Responses:   Jul 30, 2004
Regulation of Procurement:   European Union, with participation of GPA countries
EU Official Journal Publication:   #101476-2004 in 120 issue
Publication Date:   Jun 22, 2004
Awarding Authority:   ROCHDALE METROPOLITAN BOROUGH COUNCIL, OLDHAM METROPOLITAN BOROUGH COUNCIL, CORPORATE PROCUREMENT UNIT, ROCHDALE
Contract Nature:   Service contract
Procedure Type:   Negotiated procedure
Type of Bid Required:   Global tender
Awarding Criteria:   Not applicable
Original Language(s):   English
Abstract:   Title attributed to the contract by the contracting authority: Strategic Partnership. Rochdale Metropolitan Borough Council wishes to enter into a long term strategic partnership with a private sector partner in relation to certain council services. The council is keen to secure regeneration and jobs, investment in Rochdale and improvement in council services. Whilst the council has no fixed model in mind it is likely to include provision of a call centre and accommodation new build and/or refurbishment. CPV: 45000000, 50000000, 50300000, 50900000, 64200000, 70000000, 72000000, 74100000, 74200000, 74300000, 74500000, 74800000, 75000000.

Goods, Works and Services
Regions:  
  • UK820 - GREATER MANCHESTER
Commodities:  

Summary
CONTRACT NOTICE
Services
This contract is covered by the Government Procurement Agreement (GPA):
Yes.
SECTION I: CONTRACTING AUTHORITY
I.1) Official name and address of the contracting authority: Rochdale
Metropolitan Borough Council, Oldham Metropolitan Borough Council,
Corporate Procurement Unit, Att: J. Winterbottom, Floor 2, Telegraph
House, Baillie Street, UK-Rochdale OL16 1JA. Tel.: 01706 865 472. Fax:
01706 865 476. E-mail: john.winterbottom@rochdale.gov.uk. URL:
www.rochdale.gov.uk.
I.2) Address from which further information can be obtained: Rochdale
Metropolitan Borough Council, Att: Margaret Carney, Executive Director -
Resources, Floor 5, Municipal Offices, Smith Street, UK-Rochdale OL16
1LQ. Tel.: 07106 865 100. Fax: 07106 865 450. E-mail:
margaret.carney@rochdale.gov.uk. URL: www.rochdale.gov.uk.
I.3) Address from which documentation may be obtained: As in I.1.
I.4) Address to which tenders/requests to participate must be sent: As
in I.1.
I.5) Type of contracting authority: Regional/local level.
SECTION II: OBJECT OF THE CONTRACT
II.1) Description
II.1.5) Title attributed to the contract by the contracting authority:
Strategic Partnership.
II.1.6) Description/object of the contract: Rochdale Metropolitan
Borough Council wishes to enter into a long term strategic partnership
with a private sector partner in relation to certain council services.
The council is keen to secure regeneration and jobs, investment in
Rochdale and improvement in council services. Whilst the council has no
fixed model in mind it is likely to include provision of a call centre
and accommodation new build and/or refurbishment.
II.1.7) Site or location of works, place of delivery or performance:
Anticipated to be within Rochdale Metropolitan Borough and possibly also
Oldham Metropolitan Borough.
II.1.8) Nomenclature
II.1.8.1) Common Procurement Vocabulary (CPV): 45000000, 50000000,
50300000, 50900000, 64200000, 70000000, 72000000, 74100000, 74200000,
74300000, 74500000, 74800000, 75000000.
II.1.9) Division into lots: No.
II.1.10) Will variants be accepted: Yes.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: The following council services are
currently anticipated as potentially falling within the scope of a
partnership which may be developed incrementally: design and maintenance,
estates, rethinking construction, asset management, reactive maintenance,
highways, engineering, ICT services, call centre, payroll and revenue and
benefits (as part of a "working alongside" relationship). The scope will
be further developed and refined as the procurement develops.
II.2.2) Options. Description and time when they may be exercised:
Rochdale Metropolitan Borough Council envisage retaining an option to
renew any immediately binding contract for five years beyond an initial
term.
II.3) Duration of the contract or time limit for completion: 120 months
from the award of the contract.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required: A performance bond or
parent-company guarantee or equivalent may be required for any
contractual obligations.
III.1.2) Main terms of financing and payment and/or reference to the
relevant provisions: Details will be given in the contract documents.
III.1.3) Legal form to be taken by the grouping of suppliers,
contractors or service providers to whom the contract is awarded: Each
applicant in a consortium bid may be required to accept joint and several
liability.
III.2) Conditions for participation
III.2.1) Information concerning the personal situation of the
contractor, supplier or service provider and information and formalities
necessary for the evaluation of the minimum economic, financial and
technical capacity required: The council intends to operate a
pre-qualification stage to assist in selecting applicants to be invited
to proceed to the next stage of the competition. An information pack and
pre-qualification questionnaire will be sent to each applicant submitting
an expression of interest. Candidates will be evaluated in accordance
with criteria for selection set out at Articles 45 of the Directive of
the European Parliament and of the Council on the co-ordination of
procedures for the award of public works contracts, public supply
contracts and public service contracts approved in Brussels on 9.12.2003
and in accordance with their financial and economic standing, ability and
technical capacity.
III.2.1.1) Legal position - means of proof required: Details to be
provided in the pre-qualification questionnaire.
III.2.1.2) Economic and financial capacity - means of proof required:
Details to be provided in the pre-qualification questionnaire.
III.2.1.3) Technical capacity - means of proof required: Details to be
provided in the pre-qualification questionnaire.
III.3) Conditions specific to services contracts
III.3.1) Provision of the service is reserved to a specific profession:
No.
III.3.2) Legal entities required to state the names and professional
qualifications of the personnel responsible for execution of the
contract: Yes.
SECTION IV: PROCEDURE
IV.1) Type of procedure: Negotiated.
IV.1.1) Candidates already selected: No.
IV.1.4) Envisaged number of suppliers which will be invited to tender:
Number: 4.
IV.2) Award criteria: The most economically advantageous tender in terms
of:
Criteria as stated in contract documents.
IV.3) Administrative information
IV.3.2) Conditions for obtaining contract document and additional
documents: Terms and method of payment: Please note that the PQQ and ISOP
documentation will be available from the council from 21.6.2004.
IV.3.3) Time-limit for receipt of tenders or requests to participate:
30.7.2004. Time: 14:00.
IV.3.4) Dispatch of invitations to tender to selected candidates:
Estimated date: 1.12.2004.
IV.3.5) Language or languages in which tenders or requests to
participate can be drawn up: English.
IV.3.7) Conditions for opening tenders
IV.3.7.1) Persons authorised to be present at the opening of tenders:
Authorised officers of the council.
IV.3.7.2) Date, time and place: 1.3.2005-10.00.
Rochdale Town Hall.
SECTION VI: OTHER INFORMATION
VI.1) Non-mandatory notice: No.
VI.3) The contract relates to a project/programme financed by EU funds:
No.
VI.4) Additional information: II.1.3) Type of service contract (in case
of service contract) Service category 5, 7, 9, 11, 14, 27
II.3) Duration of the contract or time limit for completion: please note
the contract term in likely to be between 10-15 years.
IV.1.3.1) Prior information notice concerning the same contract (if
applicable): Notice number in OJ content list: 2003/S 131-117867 of
11.7.2003.
The council has considered Office of the Deputy Prime Minister Circular
03/2003 issued to Local Government and considers it and additional
protections for staff in the event of a staff transfer will be
obligatory. In addition transferring staff must be offered entry into the
Local Government Pension Scheme.
It will be a condition in any contract awarded that a significant number
of jobs will be created in the Borough of Rochdale and the contractor
will contribute to the regeneration of the borough.
In view of the wider regeneration programme covering the borough, it is
possible that any refurbishment and/or new build work may partly or
wholly be undertaken by another party as part of the wider regeneration
programme and not the Strategic Partnership partner. However, this will
become clearer as the procurement develops.
This procurement is being run in parallel with a separate procurement by
Oldham Metropolitan Borough Council for a strategic service delivery
partnership. Oldham Metropolitan Borough Council has been named as an
additional contracting authority in this notice in order to retain
flexibility to accommodate joint service delivery. Rochdale Metropolitan
Borough Council envisages that a proportion of its requirements could be
delivered jointly to Oldham Metropolitan Borough Council by a contractor
appointed pursuant to this call for competition. Although this is not a
joint procurement for services, candidates may be assessed on their
ability to deliver services across both contracting authorities as part
of the pre-qualification exercise. Tenders may also be evaluated in terms
of joint working proposals for Rochdale Metropolitan Borough Council and
Oldham Metropolitan Borough Council. It is possible that several contract
awards may be made, including contracts with each council individually
and contracts with both councils jointly. Therefore the scope of any
ultimate contract with Rochdale Metropolitan Borough Council alone may
well be smaller than the full range of services outlined in this notice.
All dates, periods and timetables given in this notice, especially those
relating to the opening of tenders, are provisional and the council
reserves the right to amend these.
The council reserves the right not to proceed with any part or the whole
of this procurement at any stage of the process.
VI.5) Date of dispatch of this notice: 15.6.2004.