Search      Advanced Search

UK-Exeter: repair, maintenance and installation services

Request For Proposals

UK-Exeter: repair, maintenance and installation services

2240 - Contract notice

General Information

Country:    United Kingdom
Deadline for Responses:   Jun 30, 2004
Regulation of Procurement:   European Union, with participation of GPA countries
EU Official Journal Publication:   #79838-2004 in 100 issue
Publication Date:   May 22, 2004
Referenced Document Number:   002-26392-
Awarding Authority:   DEVON COUNTY COUNCIL, EXETER
Contract Nature:   Service contract
Procedure Type:   Negotiated procedure
Type of Bid Required:   Global tender
Awarding Criteria:   Not applicable
Original Language(s):   English
Abstract:   UK-Exeter: Devon County Council: strategic service delivery partnership. Description/object of the contract: The Council wishes to procure a Strategic Service Delivery Partnership (SSDP), to provide its professional property services. The partnership will ensure that the property estate makes the most effective contribution towards delivering the Council's corporate strategic goals and service needs. Our vision is to improve the life of Devon's communities by being the leading provider of comprehensive property solutions in the South West. The services which the SSDP will provide are anticipated to fall within the scope of construction and maintenance, property management services and business performance and information management. Such services may include, without limitation:- architectural and design services; asset management; building maintenance and facilities management services; energy and related services; estate management services; health and safety services; ICT systems; management of capital and revenue programmes with framework partners; post and telecommunications services; project management and professional property services; strategic property advice; surveying services. The contract may exclude some of these services or include others, depending upon bidders' proposals and satisfying value for money and affordability issues. Construction work. Repair, maintenance and installation services. Hotel and restaurant services. Postal and telecommunications services. Real estate services. Computer and related services. Research and development services and related consultancy services. Architectural, engineering, construction, legal, accounting and other professional services. Education services. Miscellaneous services. CPV: 45000000, 50000000, 55000000, 64000000, 70000000, 72000000, 73000000, 74000000, 80000000, 93000000.

Goods, Works and Services
Regions:  
  • UK622 - DEVON
Commodities:  

Summary
CONTRACT NOTICE
Services
This contract is covered by the Government Procurement Agreement (GPA):
Yes.
SECTION I: CONTRACTING AUTHORITY
I.1) Official name and address of the contracting authority: Devon
County Council, Att: Sara Allies (Project Manager), County Hall, Topsham
Road, UK-Exeter EX2 4QQ. Tel.: +44 (0) 1392 386170. Fax: +44 (0)1392
383111. E-mail: sara.allies@devon.gov.uk. URL:
www.devon.gov.uk/ssdpdataroom.
I.2) Address from which further information can be obtained: As in I.1.
I.3) Address from which documentation may be obtained: As in I.1.
I.4) Address to which tenders/requests to participate must be sent: As
in I.1.
I.5) Type of contracting authority: Regional/local level.
SECTION II: OBJECT OF THE CONTRACT
II.1) Description
II.1.3) Type of service contract Service category: 12.
II.1.5) Title attributed to the contract by the contracting authority:
UK-Exeter: Devon County Council: strategic service delivery partnership.
II.1.6) Description/object of the contract: The Council wishes to
procure a Strategic Service Delivery Partnership (SSDP), to provide its
professional property services. The partnership will ensure that the
property estate makes the most effective contribution towards delivering
the Council's corporate strategic goals and service needs. Our vision is
to improve the life of Devon's communities by being the leading provider
of comprehensive property solutions in the South West.
The services which the SSDP will provide are anticipated to fall within
the scope of construction and maintenance, property management services
and business performance and information management.
Such services may include, without limitation:-
architectural and design services;
asset management;
building maintenance and facilities management services;
energy and related services;
estate management services;
health and safety services;
ICT systems;
management of capital and revenue programmes with framework partners;
post and telecommunications services;
project management and professional property services;
strategic property advice;
surveying services.
The contract may exclude some of these services or include others,
depending upon bidders' proposals and satisfying value for money and
affordability issues.
Construction work. Repair, maintenance and installation services. Hotel
and restaurant services. Postal and telecommunications services. Real
estate services. Computer and related services. Research and development
services and related consultancy services. Architectural, engineering,
construction, legal, accounting and other professional services.
Education services. Miscellaneous services.
II.1.7) Site or location of works, place of delivery or performance:
Devon and the South West UK.
II.1.8) Nomenclature
II.1.8.1) Common Procurement Vocabulary (CPV): 45000000, 50000000,
55000000, 64000000, 70000000, 72000000, 73000000, 74000000, 80000000,
93000000.
II.1.8.2) Other relevant nomenclature (CPA/NACE/CPC): CPC: 82, 64, 84,
85, 86, 87, 91.
II.1.9) Division into lots: No.
II.1.10) Will variants be accepted: Yes.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: A Strategic Service Delivery
Partnership to manage the County Council's property portfolio, related
work programmes and framework contracts. The contract is anticipated to
be for initially 10 years with an option to renew. The estate currently
comprises approximately 1 000 establishments (4 000 buildings) with an
asset value of GBP 691 million.
II.2.2) Options. Description and time when they may be exercised: The
contracting authority may exclude any proposed service or element of the
proposed contract depending upon affordability and value for money.
II.3) Duration of the contract or time limit for completion: 120 months
from the award of the contract.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required: A performance bond may be
required. A parent company guarantee, if applicable may be required.
III.1.2) Main terms of financing and payment and/or reference to the
relevant provisions: Monthly or quarterly payments based on value and/or
performance.
III.2) Conditions for participation
III.2.1) Information concerning the personal situation of the
contractor, supplier or service provider and information and formalities
necessary for the evaluation of the minimum economic, financial and
technical capacity required: Any supplier may be disqualified who:
Candidates will be evaluated in accordance with the criteria for
qualitative selection set out at Article 29 of Council Directive
92/50/EEC and in accordance with their financial and economic standing,
ability and technical capability.
III.2.1.1) Legal position - means of proof required: To be detailed in
the pre-qualification documents.
III.2.1.2) Economic and financial capacity - means of proof required: To
be detailed in the pre-qualification documents.
III.2.1.3) Technical capacity - means of proof required: To be detailed
in the pre-qualification documents.
III.3) Conditions specific to services contracts
III.3.1) Provision of the service is reserved to a specific profession:
No.
III.3.2) Legal entities required to state the names and professional
qualifications of the personnel responsible for execution of the
contract: Yes.
SECTION IV: PROCEDURE
IV.1) Type of procedure: Negotiated.
IV.1.1) Candidates already selected: No.
IV.1.3) Previous publication concerning the same contract
IV.1.3.1) Prior information notice concerning the same contract: Notice
number in OJ contents list: 2002/S 34-026392 - Of: 16.2.2004.
IV.1.3.2) Other previous publications: Of: 8.2.2002.
IV.1.4) Envisaged number of suppliers which will be invited to tender:
Minimum: 03 - Maximum: 05.
IV.2) Award criteria: The most economically advantageous tender in terms
of:
Criteria as stated in contract documents.
IV.3) Administrative information
IV.3.1) Reference number attributed to the file by the contracting
authority: BDG32/Procurement/OJEU.
IV.3.3) Time-limit for receipt of tenders or requests to participate:
30.6.2004. Time: 12:00.
IV.3.4) Dispatch of invitations to tender to selected candidates:
Estimated date: 15.9.2004.
IV.3.5) Language or languages in which tenders or requests to
participate can be drawn up: English.
SECTION VI: OTHER INFORMATION
VI.3) The contract relates to a project/programme financed by EU funds:
No.
VI.4) Additional information: The Strategic Service Delivery Partnership
(SSDP) will provide a range of property related services as described in
sections II.1.3 - II.1.8 and more particularly in the Business Prospectus
which will be made available to those persons requesting further
information.
The SSDP will be founded on the principles of a non-adversarial and
collaborative approach with appropriate levels of reward and risk being
shared between the partners.
The Service provision must provide for a seamless transition, be
accessible, customer focused and delivered to a high standard within a
performance management culture of collaborative working, innovation and
continuous improvement supported by Key Performance Indicators.
The SSDP must implement the principles of national policies on rethinking
construction, achieving excellence, revitalising health and safety and
supply chain integration. In addition the SSDP must be prepared to
operate within and react to certain policy parameters of the County
Council and to policies and best practice that emerge from Central
Government.
There will be a requirement of the SSDP to enter into some service level
agreements with other sections of the County Council who currently
provide professional and support services to Devon Property.
The Council wishes to retain sufficient flexibility within whatever
contractual arrangements are arrived at for the strategic partnership for
it to adapt to future changes in circumstances. The contractual
arrangements may involve immediately binding contracts and/or framework
agreements. The Council envisages that any framework agreement would be
with a single service provider.
In addition to service category 12 in section II.1.3 the following
categories will also apply: 1, 2, 5, 7, 8, 11, 14, 17, 23, 27.
The partnership may commence with a scope that is narrower than the range
of possible services indicated in this OJEU notice and develop to
encompass further services within the stated scope incrementally.
Details of the procurement are more particularly described in the
Business Prospectus, available from the person referred to in Section
I.1. Those interested in bidding will be asked to complete a
Pre-Qualification Questionnaire (PQQ), which can be obtained by
contacting the person referred to in section I.1. Those bidders who
pre-qualify will move into the next stage of the procurement process. In
the event that following the PQQ it is not possible to reduce the number
of bidders to a manageable number with whom to negotiate the Council may
choose to move to an Invitation to Submit Outline Proposals (ISOP). It is
emphasised, however, that this is not a two stage pre-qualification.
Following the PQQ evaluation, and if required the ISOP short listed
bidders will be invited to tender and then to develop the output
specification and performance based payment mechanism in partnership with
the County Council.
The County Council intends to follow the Government guidance contained in
ODPM Circular 3/2003 which includes specific guidance relating to TUPE
and pensions.
GO reference: GO 04051804/01.
VI.5) Date of dispatch of this notice: 17.5.2004.