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UK-London: real estate services

Request For Proposals

UK-London: real estate services

2220 - Contract notice

General Information

Country:    United Kingdom
Deadline for Responses:   May 10, 2004
Regulation of Procurement:   European Union
EU Official Journal Publication:   #62090-2004 in 73/ issue
Publication Date:   Apr 14, 2004
Awarding Authority:   BRITISH BROADCASTING CORPORATION, LONDON
Contract Nature:   Service contract
Procedure Type:   Restricted procedure
Type of Bid Required:   Global tender
Awarding Criteria:   Other
Original Language(s):   English
Abstract:   Real Estate Services. The BBC is seeking a contractor to manage its entire operational property rates (business tax) portfolio through the United Kingdom. Primarily the service includes administering the property rates and liaison with local councils. The successful contractor will manage the rates aspects of this portfolio on a day to day basis, lodge and deal with all appeals associated with revaluation and authorize payment of all rates bills. In general terms the portfolio consists of over 500 key buildings and 200 small masts and dishes, comprising a total area of over 8 000 000 ft2 of space, of which approximately 2 350 000 ft2 is leasehold. The majority of space is in the UK - London and 6 main regional centres around the United Kingdom (Glasgow, Belfast, Cardiff, Manchester, Bristol and Birmingham). The remaining space provides accommodation for over 40 local radio stations and their outstations. The BBC is looking for a contractor who has a broad range of experience within the UK corporate real estate market, and who is resourceful and can deliver a high quality service via regional offices. The contractor would be expected to develop a strong working relationship with BBC's managing agents. Develop an understanding of complex (and very specific) valuation issues involved in the wide range of types of BBC's properties. Adopt a proactive approach to saving the BBC money in addition to having the ability to think ahead and anticipate the BBC's requirements. CPV: 70000000.

Goods, Works and Services
Commodities:  

Summary
CONTRACT NOTICE
Services
This contract is covered by the Government Procurement Agreement (GPA):
No.
SECTION I: CONTRACTING AUTHORITY
I.1) Official name and address of the contracting authority: British
Broadcasting Corporation, Broadcasting House, Portland Place, UK-London
W1A 1AA. URL: www.bbc.co.uk.
I.2) Address from which further information can be obtained: British
Broadcasting Corporation, Att: Tanya Gouveia, BBC Procurement Media
Centre, Media Village, MC1 A4, 201 Wood Lane, UK-London W12 7TQ. Tel.:
020 800 82643. Fax: 020 800 82626. E-mail: tanya.gouveia@bbc.co.uk. URL:
www.bbc.co.uk.
I.3) Address from which documentation may be obtained: As in I.1.
I.4) Address to which tenders/requests to participate must be sent: As
in I.1.
I.5) Type of contracting authority: Body governed by public law.
SECTION II: OBJECT OF THE CONTRACT
II.1) Description
II.1.3) Type of service contract Service category: 14.
II.1.4) Framework agreement: Yes.
II.1.5) Title attributed to the contract by the contracting authority:
Real Estate Services.
II.1.6) Description/object of the contract: The BBC is seeking a
contractor to manage its entire operational property rates (business tax)
portfolio through the United Kingdom. Primarily the service includes
administering the property rates and liaison with local councils. The
successful contractor will manage the rates aspects of this portfolio on
a day to day basis, lodge and deal with all appeals associated with
revaluation and authorize payment of all rates bills.
In general terms the portfolio consists of over 500 key buildings and 200
small masts and dishes, comprising a total area of over 8 000 000 ft2 of
space, of which approximately 2 350 000 ft2 is leasehold. The majority of
space is in the UK - London and 6 main regional centres around the United
Kingdom (Glasgow, Belfast, Cardiff, Manchester, Bristol and Birmingham).
The remaining space provides accommodation for over 40 local radio
stations and their outstations.
The BBC is looking for a contractor who has a broad range of experience
within the UK corporate real estate market, and who is resourceful and
can deliver a high quality service via regional offices. The contractor
would be expected to develop a strong working relationship with BBC's
managing agents. Develop an understanding of complex (and very specific)
valuation issues involved in the wide range of types of BBC's properties.
Adopt a proactive approach to saving the BBC money in addition to having
the ability to think ahead and anticipate the BBC's requirements.
II.1.7) Site or location of works, place of delivery or performance:
Locations throughout the United Kingdom.
II.1.8) Nomenclature
II.1.8.1) Common Procurement Vocabulary (CPV): 70000000.
II.1.9) Division into lots: No.
II.1.10) Will variants be accepted: Yes.
II.2) Quantity or scope of the contract
II.2.2) Options. Description and time when they may be exercised: The
contract will run for a period of 3 years and is expected to commence
during 1.1.2005 with an option to extend the contract on an annual basis
up to a further 2 years.
II.3) Duration of the contract or time limit for completion: Starting:
1.1.2005.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required: Parent-company guarantee may
be required.
III.1.3) Legal form to be taken by the grouping of suppliers,
contractors or service providers to whom the contract is awarded: No
specific legal form is required, but where there is more than one
provider, joint and several liability will apply where it is appropriate
only.
III.2) Conditions for participation
III.2.1) Information concerning the personal situation of the
contractor, supplier or service provider and information and formalities
necessary for the evaluation of the minimum economic, financial and
technical capacity required: Applicants should provide information
requested in the questionnaire (for details to obtain this see VI.4
and1.2).
The deadline for completed questionnaires is midnight on 14/05/2004.
III.2.1.1) Legal position - means of proof required: Applicants should
provide information requested in the questionnaire (for details to obtain
this see VI.4 and1.2).
III.2.1.2) Economic and financial capacity - means of proof required:
Applicants should provide information requested in the questionnaire (for
details to obtain this see VI.4 and1.2).
III.2.1.3) Technical capacity - means of proof required: Applicants
should provide information requested in the questionnaire (for details to
obtain this see VI.4 and1.2).
III.3) Conditions specific to services contracts
III.3.1) Provision of the service is reserved to a specific profession:
No.
III.3.2) Legal entities required to state the names and professional
qualifications of the personnel responsible for execution of the
contract: Yes.
SECTION IV: PROCEDURE
IV.1) Type of procedure: Restricted.
IV.2) Award criteria: The most economically advantageous tender in terms
of:
Criteria as stated below:
1: price;
2: quality;
3: technical merit;
4: after-sales service;
5: experience;
6: resources;
7: aesthetic and functional characteristics;
8: period for completion or delivery;
9: technical assistance.
In descending order of priority: No.
IV.3) Administrative information
IV.3.3) Time-limit for receipt of tenders or requests to participate:
10.5.2004.
IV.3.5) Language or languages in which tenders or requests to
participate can be drawn up: English.
IV.3.6) Minimum time frame during which the tenderer must maintain its
tender: 120 days from the deadline stated for receipt of tenders.
IV.3.7) Conditions for opening tenders
IV.3.7.1) Persons authorised to be present at the opening of tenders:
BBC authorised personnel.
SECTION VI: OTHER INFORMATION
VI.1) Non-mandatory notice: No.
VI.3) The contract relates to a project/programme financed by EU funds:
No.
VI.4) Additional information: The BBC may elect to procure all or part
of the required services/goods by means of an electronic tendering
facility and/or an electronic reverse auction.
The awarding authority reserves the right not to award a contract and to
annul the procurement process at any stage. Tenders and all supporting
documents must be priced in sterling and all payments will be made in
sterling. The contract shall be subject to English law. The awarding
authority does not bind itself to accept the lowest, or any tender and
reserves the right to accept part of a tender unless the tenderer
expressly stipulates otherwise in the tender document.
In order for applications to be considered, a questionnaire is required
to be completed by all applicants.
Completed questionnaires should be returned with any attachments by
e-mail to: tanya.gouveia@bbc.co.uk or by post to the address in 1.2 by
midnight on 14/05/2004. Tendereres should note that in order to keep
evaluation costs to a minimum the preferred form of response is e-mail.
IV.1.4) Envisaged number of suppliers which will be invited to tender
(when applicable): minimum 5.
IV.2) Award criteria: criteria as stated in contract documents.
VI.5) Date of dispatch of this notice: 2.4.2004.