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UK-Tamworth: property management and maintenance

Request For Proposals

UK-Tamworth: property management and maintenance

2240 - Contract notice

General Information

Country:    United Kingdom
Deadline for Responses:   Apr 9, 2004
Regulation of Procurement:   European Union, with participation of GPA countries
EU Official Journal Publication:   #45765-2004 in 53/ issue
Publication Date:   Mar 16, 2004
Awarding Authority:   TAMWORTH BOROUGH COUNCIL, TAMWORTH
Contract Nature:   Service contract
Procedure Type:   Negotiated procedure
Type of Bid Required:   Global tender
Awarding Criteria:   Not applicable
Original Language(s):   English
Abstract:   Strategic Service Delivery Partner. The council is looking to develop an incremental strategic service delivery partnership, focused on the management and maintenance of the council's property portfolio. The partnership may also be extended to include other local authorities which Tamworth are in partnership with, and is expected to include similar functions on behalf of North Warwickshire Borough Council. As a brief overview the portfolio for Tamworth Borough Council consists of the following: corporate operational property (59), industrial (101). commercial (34), local shops/town centre shops (62/16), heritage sites (3) including castle, ground rents (16 mostly over a 99-year period), North Warwickshire consists of: industrial (65), shops (35) and office premises (5). Consideration by the partnership will also be given in the future to expand the arrangement to other service delivery areas as appropriate. All information contained within this notice is subject to confirmation in the Statement of Requirement. Commercial property management services. Real estate services. Architectural, engineering, construction, legal, accounting and other professional services. Computer and related services. Administration, defence and social security services. Printing, publishing and related services. Recreational, cultural and sporting services. Financial intermediation services. CPV: 70332200, 70000000, 74000000, 72000000, 75000000, 78000000, 92000000, 66000000.

Goods, Works and Services
Regions:  
  • UK722 - STAFFORDSHIRE
Commodities:  

Summary
CONTRACT NOTICE
Services
This contract is covered by the Government Procurement Agreement (GPA):
Yes.
SECTION I: CONTRACTING AUTHORITY
I.1) Official name and address of the contracting authority: Tamworth
Borough Council, Att: John Cromack, Marmion House, Lichfield Street,
UK-Tamworth B79 7BZ. Tel.: 01827 709218. Fax: 01827 709271. E-mail:
john.cromack@tamworth.gov.uk.
I.2) Address from which further information can be obtained: As in I.1.
I.3) Address from which documentation may be obtained: As in I.1.
I.4) Address to which tenders/requests to participate must be sent: As
in I.1.
I.5) Type of contracting authority: Regional/local level.
SECTION II: OBJECT OF THE CONTRACT
II.1) Description
II.1.4) Framework agreement: No.
II.1.5) Title attributed to the contract by the contracting authority:
Strategic Service Delivery Partner.
II.1.6) Description/object of the contract: The council is looking to
develop an incremental strategic service delivery partnership, focused on
the management and maintenance of the council's property portfolio. The
partnership may also be extended to include other local authorities which
Tamworth are in partnership with, and is expected to include similar
functions on behalf of North Warwickshire Borough Council. As a brief
overview the portfolio for Tamworth Borough Council consists of the
following: corporate operational property (59), industrial (101).
commercial (34), local shops/town centre shops (62/16), heritage sites
(3) including castle, ground rents (16 mostly over a 99-year period),
North Warwickshire consists of: industrial (65), shops (35) and office
premises (5). Consideration by the partnership will also be given in the
future to expand the arrangement to other service delivery areas as
appropriate. All information contained within this notice is subject to
confirmation in the Statement of Requirement.
Commercial property management services.
Real estate services.
Architectural, engineering, construction, legal, accounting and other
professional services.
Computer and related services.
Administration, defence and social security services.
Printing, publishing and related services.
Recreational, cultural and sporting services.
Financial intermediation services.
II.1.7) Site or location of works, place of delivery or performance:
Tamworth and North Warwickshire Borough Councils and possibly extending
to other authorities and regions with which the partnership may
incorporate.
II.1.8) Nomenclature
II.1.8.1) Common Procurement Vocabulary (CPV): 70332200, 70000000,
74000000, 72000000, 75000000, 78000000, 92000000, 66000000.
II.1.9) Division into lots: No.
II.1.10) Will variants be accepted: Yes.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: As the partnership will initially be
based on the councils' property portfolio, all interested organisations
must be able to provide property management and maintenance services.
However as this is an incremental partnership the other areas identified
in this notice may be considered to be included within the partnership at
some point in the future and on an ongoing basis. However not all service
areas listed in the notice have to be within the remit of the interested
organisations. The partnership may be extended over time to incorporate
other support services and customer services, with the partner playing an
important role in helping the council with new ways of modernising and
delivering its services. The council considers that strategic service
partnership(s) can have a crucial role to play in meeting this objective,
introducing innovation to transform the quality of the service provision
and to support and enhance the way the council responds to residents and
business. It may achieve this by adopting business re-engineering
processes internally, including the introduction and use of customer call
centres. The potential scope of this incremental partnership therefore
includes strategic general, professional and support services which may
includes some or all of the following service areas: insurance, real
estate, architectural, accounting, business and administration services,
payroll, computer-related services, and software, human resources,
customer services, revenues and benefits, civil engineering,
accommodation and office services.
Tenders may be submitted for one lot.
II.2.2) Options. Description and time when they may be exercised:
Partnership duration will be a minimum of seven years, with options to
extend beyond this up to a maximum partnership duration of 15 years.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required: See procurement documentation.
III.1.2) Main terms of financing and payment and/or reference to the
relevant provisions: See procurement documentation.
III.1.3) Legal form to be taken by the grouping of suppliers,
contractors or service providers to whom the contract is awarded: Joint
and several liability will be required.
III.2) Conditions for participation
III.2.1) Information concerning the personal situation of the
contractor, supplier or service provider and information and formalities
necessary for the evaluation of the minimum economic, financial and
technical capacity required: Providers will be required to complete a
pre-qualification questionnaire containing selection criteria in
accordance with Articles 29-34 of Directive 92/50 (as amended). The pre-
qualification questionnaire is available from the address in section I.1).
III.2.1.1) Legal position - means of proof required: Must be able to
confirm that none of the provisions in Regulation 14 apply to them.
III.2.1.2) Economic and financial capacity - means of proof required:
Provided in the procurement documentation.
III.2.1.3) Technical capacity - means of proof required: Provided in the
procurement documentation.
III.3) Conditions specific to services contracts
III.3.1) Provision of the service is reserved to a specific profession:
No.
III.3.2) Legal entities required to state the names and professional
qualifications of the personnel responsible for execution of the
contract: Yes.
SECTION IV: PROCEDURE
IV.1) Type of procedure: Negotiated.
IV.1.1) Candidates already selected: No.
IV.1.4) Envisaged number of suppliers which will be invited to tender:
Minimum: 3 - Maximum: 5.
IV.2) Award criteria: The most economically advantageous tender in terms
of:
Criteria as stated in contract documents.
IV.3) Administrative information
IV.3.1) Reference number attributed to the file by the contracting
authority: SPV6.
IV.3.2) Conditions for obtaining contract document and additional
documents: Terms and method of payment: See procurement documents.
IV.3.3) Time-limit for receipt of tenders or requests to participate: 37
days from dispatch of notice. Time: 17:00.
IV.3.4) Dispatch of invitations to tender to selected candidates:
Estimated date: 5.10.2004.
IV.3.5) Language or languages in which tenders or requests to
participate can be drawn up: English.
IV.3.7) Conditions for opening tenders
IV.3.7.1) Persons authorised to be present at the opening of tenders: To
be confirmed in procurement documentation.
IV.3.7.2) Date, time and place: None.
SECTION VI: OTHER INFORMATION
VI.1) Non-mandatory notice: No.
VI.3) The contract relates to a project/programme financed by EU funds:
No.
VI.4) Additional information: Applicants should note that in the event
that none of the offers received adequately meet the award criteria, the
authority reserves the right to make no award of contract. The authority
reserves the right to cancel this procurement at any stage.
VI.5) Date of dispatch of this notice: 3.3.2004.