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UK-Beverley: actuarial services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   BEVERLEY
Notice/Contract Number:   eu:264695-2010
Publication Date:   Sep 7, 2010
Deadline:   Nov 3, 2010
Buyer:   EAST RIDING OF YORKSHIRE COUNCIL
Original Language:   English

Contact Information
Address:   EAST RIDING OF YORKSHIRE COUNCIL
BEVERLEY, East Yorkshire and Northern Lincolnshire
United Kingdom
Web Site:   http://www.eastriding.gov.uk

Goods, Works and Services

 

Summary

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Notice type: 01321 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 173/2010, #264695-2010
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
East Riding of Yorkshire Council
Chief Executive East Riding of Yorkshire Council County Hall
Contact: East Riding Pension Fund
Attn: Graham Ferry
HU17 9BA Beverley
UNITED KINGDOM
Tel. +44 1482394171
E-mail: graham.ferry@eastriding.gov.uk
Fax +44 1482394186
Internet address(es)
General address of the contracting authority http://www.eastriding.gov.uk
Address of the buyer profile http://www.erpf.org.uk
Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting
authorities Yes
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Provision of actuarial services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 27
Main place of performance East Riding Pension Fund.
PO Box 118.
Council Offices.
Church Street.
Goole.
DN14 5YU.
NUTS code UKE1
II.1.3) The notice involves
The establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement: Duration in month(s): 48
Estimated total value of purchases for the entire duration of the
framework agreement
estimated cost excluding VAT
Range: between 600 000,00 and 900 000,00 GBP
II.1.5) Short description of the contract or purchase(s)
The East Riding of Yorkshire Council is seeking to establish a framework
agreement for an Actuarial and Benefits Consulting Service to the East
Riding Pension Fund (ERPF), which is part of the Local Government Pension
Scheme (LGPS).
The (proposed) framework agreement is for use by the four Unitary Councils
in the ERPF and any other ERPF employer that wishes to utilise the
agreement throughout the duration of the contract term, with no guarantee
of the volume of work.
The successful bidder will be required to demonstrate the necessary
expertise and experience of providing the full range of actuarial services
as required by an administering authority in relation to the LGPS, UK
taxation laws and other relevant pension legislation.
II.1.6) Common procurement vocabulary (CPV)
66519600, 66522000, 66521000, 66523000, 66523100, 66131100, 66141000,
75320000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8) Division into lots
No
II.1.9) Variants will be accepted
Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
The estimated value of the proposed framework agreement is between 600 000
GBP and 700 000 GBP for the 4 years of the agreement based on historical
information. This does not reflect the potential expenditure as there is
no guarantee how much the fund employers will use the framework agreement.
Excluding VAT
Range between 600 000,00 and 900 000,00 GBP
II.2.2) Options
Yes
description of these options: The contracting authority is seeking an
initial contract term of 4 years with an option to extend for up to a
further 2 years because the Local Government Pension Regulations require
the fund to obtain an actuarial valuation of it's assets and liabilities
every 3 years. East Riding of Yorkshire Council as the Administering
Authority for the East Riding Pension Fund last carried out a valuation as
at 31.3.2010. The option to extend, if exercised, would allow the Council
to utilise the service for two cyclical actuarial valuations.
provisional timetable for recourse to these options: in months: 48 (from
the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 48 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
The contracting authority reserves the right to require deposits,
guarantees, bonds or other forms of appropriate security.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
If required, this will be detailed in the tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject
Yes
As set out in the invitation to tender document.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: As set out in the invitation to tender document.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: In accordance with Regulation 24 of the Public Contracts Regulations
2006 and as set out in the invitation to tender document.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
In accordance with Regulation 25 of the Public Contracts Regulations 2006
and as set out in the invitation to tender document.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
Yes
This contract must be provided by qualified actuaries who are able to
demonstrate the necessary expertise and experience of providing the full
range of actuarial services as required by an administering authority in
relation to the LGPS, UK taxation laws and other relevant pension
legislation.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
Yes
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Open
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
PEN1
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 24.10.2010 - 12:00
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
3.11.2010 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in days 90 (from the date stated for receipt of tender)
IV.3.8) Conditions for opening tenders
Date: 3.11.2010 - 12:00
Place
County Hall, Beverley, East Riding of Yorkshire.
Persons authorised to be present at the opening of tenders Yes
1 Committe Services Manager.
1 Nominated Officer from the Pensions section independent from the
procurement exercise.
1 Nominated Officer responsible for the procurement exercise.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
There will be an option exercisable at the Council's discretion to extend
the contract for a further 2 years, following the expiry of the 4 year
contract period. This option is exercisable before the expiry of the 4
year contract period.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
East Riding of Yorkshire Council
Pensions Section PO Box 118 Council Offices Church Street, Beverley
DN14 5YU Goole
UNITED KINGDOM
E-mail: graham.ferry@eastriding.gov.uk
Tel. +44 1482394171
Internet: http://www.erpf.org.uk
Fax +44 1482394186
Body responsible for mediation procedures
As above
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with
Regulation 47 of the Public Contracts Regulations 2006.
VI.4.3) Service from which information about the lodging of appeals may
be obtained
As above
VI.5) DATE OF DISPATCH OF THIS NOTICE:
2.9.2010
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