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DK-Herlev: apparatus for measuring radiation

Request For Proposals

General Information
Country:   Denmark
City/Locality:   HERLEV
Notice/Contract Number:   eu:262105-2010
Publication Date:   Oct 5, 2010
Deadline:   Oct 4, 2010
Buyer:   NATIONAL BOARD OF HEALTH (SUNDHEDSSTYRELSEN), NATIONAL INSTITUTE OF RADIATION PROTECTION (STATENS INSTITUT FOR STRÅLEBESKYTTELSE), PERSONAL DOSIMETRY LABORATORY, PSD
Original Language:   English

Contact Information
Address:   NATIONAL BOARD OF HEALTH (SUNDHEDSSTYRELSEN), NATIONAL INSTITUTE OF RADIATION PROTECTION (STATENS INSTITUT FOR STRÅLEBESKYTTELSE), PERSONAL DOSIMETRY LABORATORY, PSD
HERLEV, Københavns omegn
Denmark

Goods, Works and Services

 

Summary

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Notice type: 01222 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 171/2010, #262105-2010
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender


Update: Oct 5, 2010


Notice type: 012EC - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 193/2010, #293902-2010
Referenced Document Number: 262105-2010
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
National Board of Health (Sundhedsstyrelsen), National Institute of
Radiation Protection (Statens Institut for Strålebeskyttelse), Personal
Dosimetry Laboratory, PSD
Knapholm 7
Contact: Henrik Roed or Boris J. Andersen
2730 Herlev
DENMARK
Tel. +45 44543489 / 44543494
E-mail: tender@sis.dk
Internet address(es)
General address of the contracting authority http://www.sis.dk
Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Ministry or any other national or federal authority, including their
regional or local sub-divisions
Health
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Delivery of a TLD (thermo luminescent dosimeter) - system including
dosemeter cards.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Supplies
Purchase
Main place of delivery Herlev, Denmark.
NUTS code DK012
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
The Danish National Board of Health, NBH, wants to purchase a complete TLD
(thermo luminescent dosimetry)-system based on MCP-material, ie. including
readout equipment, calibration equipment and 27 000 dosemeters with an
option to buy 3 000 more dosemeters.
The equipment including accessories covered by the tender is intended for
use at the Personal Dosimetry Laboratory, PSD, at the National Institute
of Radiation Protection, NIRP, a Division of NBH. The Laboratory offers
individual dose monitoring to approximately 90 percent of all workers in
Denmark who are exposed to ionizing radiation.
The requirements of the TLD-system including dosemeters will be described
in details in the tender documents. Some of the requirements are:
The readout equipment must have at least two independent readout units and
be able to readout dosemeters with use of heated nitrogen gas. The
calibration equipment must be shielded and provide reproducible doses. The
dosemeters must be sealed and shielded against contaminations. Each
dosemeter must have a unique and readable barcode-id which is also
recognizable by a standard barcode scanner, and it must also be
individually numerable by an identification label.
The software for the system must be installed on Microsoft platforms and
must be able to save all important information, including readings to the
databases used by NBH (MS SQL, DB2, PostgreSQL or MySQL). Doses must be
extractable to a csv-file accompanied by the readout date and the
barcode-id of the dosemeter.
The system must be of such a quality that it can be used in an accredited
Personal Dosimetry Laboratory. The whole system must be able to estimate
dose equivalents that are traceable and must be tested according to IEC
62387-1 or an equivalent accepted standard.
Manuals for the readout - and calibration equipment, software, maintenance
and common errors must be delivered.
The supplier must ensure that technical support for the system at the
place of delivery (Knapholm 7, DK-2730 Herlev) is available on an ad hoc
basis. The supplier must ensure installation of the equipment and must
provide instructions for operating the system.
As stated above all requirements will be described in details in the
tender documents.
II.1.6) Common procurement vocabulary (CPV)
38341000, 90721600, 38341200
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8) Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
The total budget of the purchase excl. the option is around DKK 7 600 000.
II.2.2) Options
Yes
description of these options: Delivery of up to 3 000 additional
Dosemeters within a 1 year period.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 12 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
Terms of payment will appear from the tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
No specific legal form is required. If the contract is awarded to a group
of companies (e.g. a consortium) the companies must accept joint and
several liability. The consortium must authorize one of the companies to
be responsible for the contact.
III.1.4) Other particular conditions to which the performance of the
contract is subject
Yes
If the supplier relies on the capacity of other entities, the supplier
must prove that he will have at his disposal the resources necessary for
the execution of the contract. If a request to participate is submitted
from a group of candidates (e.g. a consortium) each supplier must submit
this information.
If the contract is awarded to a group of suppliers, such group is required
to undertake joint and several liability and to authorize one supplier to
represent the group.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: 1) A solemn declaration (if convenient in the form of a service
certificate from Erhvervs- og Selskabsstyrelsen (the Danish Commerce and
Companies Agency)) stating if the supplier has fulfilled his obligations
relating to the payment of social security contributions in accordance
with the legal provisions of the country in which the supplier is
established and in Denmark;
2) A solemn declaration (if convenient in the form of a service
certificate from Erhvervs- og Selskabsstyrelsen (the Danish Commerce and
Companies Agency)) stating if the supplier has fulfilled his obligations
relating to the payment of direct and indirect taxes in accordance with
the legal provisions of the country in which the supplier is established
and in Denmark.
It is important that the solemn declaration pertains to the exact legal
body (e.g. company) submitting the request.
Foreign suppliers using formulars from their own countries similar to that
of Erhvervs- og Selskabsstyrelsen must at the same time forward a solemn
declaration concerning their obligations in Denmark.
If the request for prequalification does not include the solemn
declarations required the request cannot be expected to be taken into
consideration.
If more than one supplier (e.g. a consortium) submit a request for
prequalification all the participating parties must submit their own
documentation.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: A statement of the suppliers 1) overall turnover and 2) turnover in
the area of delivery of TLD-systems for a maximum of the last three
financial years available, depending on the date on which the supplier was
set up or the supplier started trading, as far as the information on these
turnovers is available.
If, for any valid reason, the supplier is unable to provide the
information requested by the contracting authority, he may prove his
economic and financial standing by any other document which the
contracting authority considers appropriate.
If the request for prequalification is submitted by a joint group of
suppliers (e.g. a consortium) each member of the consortium must fulfill
this requirement.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
A list of deliveries regarding TLD-systems within the last 3 years, with
the dates and recipients, whether public or private, involved.
If the request for prequalification is submitted by a joint group of
suppliers (e.g. a consortium) each member of the consortium must fulfill
this requirement.
Minimum level(s) of standards possibly required
As a minimum requirement the list provided by the supplier must include at
least one delivery of TLD-system within the last 3 years.
If the request for prequalification is submitted by a joint group of
suppliers (e.g. a consortium) at least one member of the consortium must
fulfill this requirement.
III.2.4) Reserved contracts
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators 5
Objective criteria for choosing the limited number of candidates: The
supplier who is best qualified for handling the assignment assessed on the
basis of the economic and financial capacity (based on the statement of
the overall turnover and the turnover in the area of TLD-systems), cf.
section III.2.2. and the technical capacity (based on the suppliers list
regarding deliveries of TLD-systems in the last three years), cf. section
III.2.3.
As regards turnover it will be evalutated postive if the supplier has a
high turnover in the area of TLD-systems.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
4.10.2010 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
21.10.2010
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
1) Each supplier may only submit one request for prequalification. Any
questions and answers in connection with the submission of requests for
prequalification will be sent to the supplier by e-mail. Hence the
supplier should state an e-mail adress together with the request for
prequalification;
2) As regards section III.2.1 please note that a template for a solemn
declaration stating if the supplier has fulfilled his obligations relating
to the payment of social security contributions and taxes in accordance
with the legal provisions of the country in which the supplier is
established and in Denmark can be forwarded to the supplier by contacting
the contracting authority, cf. section I.1;
3) As regards section III.2.2 please note that if a supplier as regards
the estimation of economic and financial capacity or of technical
capacity, cf. section III.2.2 and III.2.3, wishes to rely on the
capacities of other entities (e.g. subsuppliers or other entities of the
group of companies (e.g. parent company) the supplier must in the request
for prequalification document that he is free to dispose of the resources
necessary for the fulfillment of the contract, e.g. by presenting
declarations or other documentation stating these entities' acceptance to
provide the resources necessary;
4) As regards section IV.3.4 please note that the time mentioned is local
time;
5) The information concerning date of dispatch for invitations to
submitting tenders stated in section IV.3.5 is solely the expected date;
6) The contracting authority would like request for participation to be
forwarded in one paper copy and also preferably electronically (e.g. on a
CD-ROM), marked "Delivery of TLD-systems", to Statens Institut for
Strålebeskyttelse (National Institute of Radiation Protection), Knapholm
7, 2730 Herlev, Denmark. Requests cannot be forwarded by e-mail. In case
of any discrepancy between the electronic and the paper versions the paper
version will be regarded as the original.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Klagenævnet for Udbud (The Public Contracts Appeals Board), Erhvervs- og
Selskabsstyrelsen (The Danish Commerce and Companies Agency)
Kampmannsgade 1
1780 Copenhagen V
DENMARK
Tel. +45 33307000
Internet: http://www.klfu.dk
Fax +45 33307600
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: If a company
wishes to object to not being prequalified, the handing in of a complaint
to Klagenævnet for Udbud must take place within 30 calendar days counted
from the day after the day of the contracting authority's shipment of
information to the tenders in question about prequalification, provided
that the information entails a short statement about the reasons for the
decision.
In other situations the complaint must be handed in to Klagenævnet for
Udbud within six months after the contracting authority's publication of
the announcement at the Official Journal of the European Union about the
signing of contract. The deadline for handing in a complaint is calculated
from the day after the day of publication of the announcement.
At the same time as handing in a complaint to Klagenævnet for Udbud the
contracting authority must be informed about the complaint and whether the
complaint is handed in during the standstill period.
In cases where the complaint is not handed in during the standstill period
the complaining party shall state whether or not the complaint entails a
request for suspensory effect.
VI.4.3) Service from which information about the lodging of appeals may
be obtained
Konkurrencestyrelsen (The Danish Competition Authority), Center for
offentlig konkurrence (Public Sector Unit)
Nyropsgade 30
1780 Copenhagen V
DENMARK
E-mail: ks@ks.dk
Tel. +45 72268000
Internet: http://www.ks.dk
Fax +45 33326144
VI.5) DATE OF DISPATCH OF THIS NOTICE:
1.9.2010




National Board of Health (Sundhedsstyrelsen), National Institute of
Radiation Protection (Statens Institut for Strålebeskyttelse), Personal
Dosimetry Laboratory, PSD, Knapholm 7, Henrik Roed or Boris J. Andersen,
DENMARK-2730Herlev. Tel. +45 44543489 / 44543494. E-mail: tender@sis.dk.
(Supplement to the Official Journal of the European Union, 3.9.2010,
2010/S 171-262105)Incomplete procedureThe awarding procedure has been
discontinued.The contract may be the object of a re-publication.
Other additional information
The contract regarding delivery of a TLD-system including dosemeter cards
is hereby cancelled. The contract regarding delivery of a TLD-system
including dosemeter cards will be reoffered as soon as possible with the
same requirements as mentioned in section II.1.5. except that the minimum
requirements regarding that the TLD-system should be based on MCP-material
and that the readout equipment must be able to readout dosemeters with the
use of heated nitrogen gas, will be deleted and those minimum requirements
will therefore no longer be applicable for the reoffering.
Please note that this notice is for your information only.
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