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FJ-Suva: EDF — quantification of the power system energy losses in South Pacific utilities

Request For Proposals

General Information
Country:   Fiji
City/Locality:   SUVA
Notice/Contract Number:   eu:260963-2010
Publication Date:   Sep 15, 2010
Deadline:   Oct 4, 2010
Buyer:   PACIFIC ISLAND FORUM SECRETARIAT
Original Language:   English

Contact Information
Address:   PACIFIC ISLAND FORUM SECRETARIAT
SUVA
Fiji

Goods, Works and Services

 

Summary

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Notice type: AP302 - Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 171/2010, #260963-2010
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: Not defined


Update: Sep 15, 2010


Notice type: AP3EA - Additional information
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 179/2010, #272095-2010
Referenced Document Number: 260963-2010
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: Not defined

Original Text

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Location: Pacific ACP countries
More precisely, the following South Pacific countries are targeted: Cook
Islands, Fiji, Kiribati, Nauru, Niue, Papua New Guinea, Samoa, Solomon
Islands, Tonga and Tuvalu
Service procurement notice
Common procurement vocabulary (CPV):
Main object:
71314300 Energy-efficiency consultancy services
Additional object(s):
71323100 Electrical power systems design services
30237280 Power supply accessories
65410000 Operation of a power plant
71314000 Energy and related services
1. Publication reference:
EuropeAid/129959/D/SER/Multi.
Internet address(es):
General address of the contracting authority:
Contracting authority: http://www.forumsec.org.fj/
Implementing authority: http://www.ppa.org.fj/
2. Procedure:
Restricted.
3. Programme:
EDF.
4. Financing:
Financing agreement.
5. Contracting authority:
The beneficiary: Pacific Islands Forum Secretariat, Regional Authorising
Officer for the EDF in the Pacific.
6. Nature of contract:
Fee-based.
7. Contract description:
The purpose of this contract is to quantify the power system energy losses
in the targeted utilities' existing generation facilities, transmission
and distribution networks and billing procedures (non-technical losses)
and to make recommendations to reduce the losses.
Based on the recommendations the consultant will also be required to
prepare a prioritised list of equipment for replacement including budget
costs to achieve the improvements. The consultant will also be required to
produce a utility electrical power system data handbook for each of the
utilities.
10 countries are identified: Cook Islands, Fiji, Kiribati, Nauru, Niue,
Papua New Guinea, Samoa, Solomon Islands, Tonga, Tuvalu.
Note that some similar work has already been undertaken in some of the
targeted countries. In this case, the contractor will be required to
analyse the work done, and extract the data in order to provide a
harmonised state-of-play of the situation of utilities over the Pacific
region. The final terms of reference will summarise the studies already
available.
The shortlisting step of the entire tendering procedure is carried out
through the present procurement notice. The final terms of reference of
the present mission will be sent to the shortlisted companies.
8. Numbers and titles of lots:
The contract is divided into lots: No, 1 lot only.
9. Budget:
Maximum budget: 480 000 USD.
10. Scope for additional services:
The contracting authority may, at its own discretion, extend the project
in duration and/or scope, subject to the availability of funding, up to a
maximum not exceeding the length and value of the initial contract. Any
extension of the contract would be subject to satisfactory performance by
the contractor.
Conditions of participation
11. Eligibility:
Participation in tendering is open on equal terms to natural and legal
persons (participating either individually or in a grouping (consortium)
of tenderers) from ACP States and Member States of the European Union and
international organisations as authorised by the instrument applicable to
the programme under which the contract is financed (see also item 29
below).
12. Candidature:
All eligible natural and legal persons (as per item 11 above) or groupings
of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a
grouping which has been constituted informally for a specific tender
procedure. All members of a consortium (i.e., the leader and all other
members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item
11) will result in the automatic exclusion of that person. In particular,
if that ineligible person belongs to a consortium, the whole consortium
will be excluded.
13. Number of applications:
No more than 1 application can be submitted by a natural or legal person
whatever the form of participation (as an individual legal entity or as
leader or member of a consortium submitting an application). In the event
that a natural or legal person submits more than 1 application, all
applications in which that person has participated will be excluded.
14. Shortlist alliances prohibited:
Any tenders received from tenderers comprising firms other than those
mentioned in the shortlisted application forms will be excluded from this
restricted tender procedure. Shortlisted candidates may not form alliances
or subcontract to each other for the contract in question.
15. Grounds for exclusion:
As part of the application form, candidates must submit a signed
declaration, included in the standard application form, to the effect that
they are not in any of the exclusion situations listed in Section 2.3.3 of
the 'Practical Guide to contract procedures for EU external actions'.
16. Subcontracting:
Subcontracting is not allowed.
17. Number of candidates to be shortlisted:
On the basis of the applications received, at least 4 and at most 8
candidates will be invited to submit detailed tenders for this contract.
If the number of eligible candidates meeting the selection criteria is
less than the minimum of 4, the contracting authority may invite the
candidates who satisfy the criteria to submit a tender.
Provisional timetable
18. Provisional date of invitation to tender:
15.10.2010.
19. Provisional commencement date of the contract:
1.1.2011.
20. Initial period of implementation of tasks:
Duration in months: 16.
Selection and award criteria
21. Selection criteria:
Same criteria for legal and natural person.
The following selection criteria will be applied to candidates. In the
case of applications submitted by a consortium, these selection criteria
will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate:
In the case of the applicant being a public body equivalent information
should be provided:
1. the average annual turnover of the candidate must exceed the annualised
maximum budget of the contract (i.e., the maximum budget stated in the
procurement notice divided by the initial contract duration in years,
where this exceeds 1 year);
2. the averages of cash and cash equivalents at the beginning and end of
year are positive.
2) Professional capacity of candidate:
1. evidence that the firm currently works in fields related to this
contract (power sector or equivalent);
2. at least 20 staff currently work for the applicant in fields related to
this contract.
3) Technical capacity of candidate:
1. the candidate has worked successfully on at least 2 projects with a
budget of at least 100 000 EUR in fields related to this contract in the
past 3 years.
An economic operator may, where appropriate and for a particular contract,
rely on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to the
contracting authority that it will have at its disposal the resources
necessary for performance of the contract, for example by producing an
undertaking on the part of those entities to place those resources at its
disposal. Such entities, for instance the parent company of the economic
operator, must respect the same rules of eligibility and notably that of
nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the
relative strengths and weaknesses of the applications of these candidates
must be re-examined to identify the 8 best applications for the tender
procedure. The only factor which will be taken into consideration during
this re-examination is:
— number of projects and budget implemented by the candidate in fields
related to this contract in the past 3 years.
22. Award criteria:
Best value for money.
Application
23. Deadline for receipt of applications:
29.9.2010 (16:00), local time.
Any application received after this deadline will not be considered.
24. Application format and details to be provided:
Applications must be submitted using the standard application form, the
format and instructions of which must be strictly observed. The
application form is available at the following Internet address:
http://ec.europa.eu/europeaid/work/procedures/implementation/services/index_en.htm
Any additional documentation (brochure, letter, etc.) sent with an
application will not be taken into consideration.
25. How applications may be submitted:
Applications must be submitted exclusively to the contracting authority in
the following language — English:
— either by recorded delivery (official postal service) to:
Mr Tuiloma Neroni Slade, Regional Authorising Officer, Pacific Island
Forum Secretariat, Ratu Sukuna Road, Suva, FIJI,
— or hand-delivered (including courier services) directly to the
contracting authority in return for a signed and dated receipt to:
attention: John Stunnenberg, Senior Technical Adviser (EC), TA Support to
RAO. Tel. +679 3312600 or +679 3220323 (direct). E-mail:
johns@forumsec.org.fj
As in abovementioned address.
The contract title and the publication reference (see item 1 above) must
be clearly marked on the envelope containing the application and must
always be mentioned in all subsequent correspondence with the contracting
authority.
Applications submitted by any other means will not be considered.
26. Alteration or withdrawal of applications:
Candidates may alter or withdraw their applications by written
notification prior to the deadline for submission of applications.
No applications may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and
submitted in accordance with item 25.
The outer envelope (and the relevant inner envelope if used) must be
marked 'Alteration' or 'Withdrawal' as appropriate.
27. Operational language:
All written communications for this tender procedure and contract must be
in English.
28. Date of publication of contract forecast notice:
Date: 17.4.2010.
29. Legal basis:
ACP–EC Partnership Agreement signed at Cotonou on 23.6.2000 as amended on
25.6.2005 and in 2008 (Annex IV).
30. Additional information:
Following the award by the European Commission of a derogation to the rule
of nationality of experts contracted under the present assignment, firms
and experts from New Zealand and Australia are entitled to submit a bid
for the present tender.
Please note that the awarding of the contract is subject to the condition
of the prior adoption of a financing decision, which does not modify the
elements of the procurement procedure (this will be the case, for
instance, if the budgetary envelope initially foreseen is different or if
the time-frame, the nature or the condition of the implementation are
altered).
If the precedent condition is not met, the contracting authority will
either abandon the procurement or cancel the award procedure without the
candidates or tenderers being entitled to claim any compensation.
31. Date of dispatch of this notice:
24.8.2010.




Corrigendum No 1 to the procurement notice
Publication ref.: EuropeAid/129959/D/SER/Multi
International call for service tender
Geographical zone: Pacific region
(Supplement to the Official Journal of the European Union, 3.9.2010,
2010/S 171-260963)
Mr Tuiloma Neroni Slade, Regional Authorising Officer, Pacific Island
Forum Secretariat, Ratu Sukuna Road, Suva, FIJI.
Instead of:
23. Deadline for receipt of applications:
29.9.2010 (16:00), local time.
[...]
read:
23. Deadline for receipt of applications:
4.10.2010 (16:00), local time.
[...]
All other articles of the procurement notice remain unchanged.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
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