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UK-Inverness: surveillance and security systems and devices

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   INVERNESS
Notice/Contract Number:   eu:255126-2010
Publication Date:   Oct 12, 2010
Deadline:   Oct 26, 2010
Buyer:   HIGHLAND COUNCIL
Original Language:   English

Contact Information
Address:   HIGHLAND COUNCIL
INVERNESS, UNITED KINGDOM
United Kingdom

Goods, Works and Services

 

Summary

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Notice type: 01321 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 166/2010, #255126-2010
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender


Update: Oct 12, 2010


Notice type: 013EA - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 198/2010, #301273-2010
Referenced Document Number: 255126-2010
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Highland Council
c/o Town House, High Street
Contact: Strategic Procurement Division
Attn: Technical Contracts Team
IV1 1JJ Inverness
UNITED KINGDOM
Tel. +44 1463703873
E-mail: procurement.unit2@highland.gov.uk
Fax +44 1463703969
Internet address(es)
General address of the contracting authority http://www.highland.gov.uk
Address of the buyer profile
http://www.publiccontractsscotland.gov.uk/search/search_authprofile.aspx?id=aa00045
Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Provision of Public Space CCTV Monitoring and Enhanced Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 23
Main place of performance Highlands and Islands.
NUTS code UK
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
The Contractor shall provide CCTV Monitoring Services on the Highland
Public Space CCTV systems in three locations (Inverness, Fort William and
Tain) within at least the core hours specified in the draft contract, in
compliance with the Code of Practice For the Operation of Highland Public
Space CCTV Systems (the "Code"). The Contractor shall provide a price for
hourly rates as laid out in the pricing schedule at section 4 of the draft
contract.
The Authority is tied by funding and at the moment it is likely that the
core hours alone shall be used. However the Authority shall increase the
provision of hours should funding allow.
The Contractor shall also price for the provision of an enhanced service
of carrying out System Checks on all the Highland Public Space CCTV
Systems (Inverness, Fort William, Nairn, Dingwall, Muir of Ord,
Invergordon, Tain, Wick and Thurso) to ensure that all the Systems are
running according to the Code and the Information Commissioner CCTV Code
of Practice (2008). It is unlikely that this shall be utilised due to
funding issues and will not form part of the price evaluation.
Note: To register your interest in this notice and obtain any additional
information please visit the Public Contracts Scotland Web Site at
http://www.publiccontractsscotland.gov.uk/search/search_switch.aspx?id=190721.
II.1.6) Common procurement vocabulary (CPV)
35120000, 35125300, 75240000, 75241000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8) Division into lots
No
II.1.9) Variants will be accepted
Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
Excluding VAT 140 000 GBP
II.2.2) Options
Yes
description of these options: The Authority may extend the contract by up
to 2 years.
provisional timetable for recourse to these options: in months: 36 (from
the award of the contract)
Number of possible renewals 1
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 8.12.2010. Completion 7.12.2013
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
Delivery Payment for accepted supplies or services.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
No special legal form will be required, but the suppliers in a consortia
will be required to be bound jointly and severally for execution of the
contract prior to award.
III.1.4) Other particular conditions to which the performance of the
contract is subject
Yes
Companies must provide evidence that the staff they propose to deliver the
contract have valid Security Industry Authority Licences (SIA). Failure to
provide this information along with their tender submission will result in
immediate exclusion from the process.
Only companies whose staff proposed to deliver the contract have undergone
disclosure checks which satisfy the requirements of Northern Constabulary
will be awarded the service. These checks shall be carried out after
evaluation of the submissions has given a preferred supplier but before
the contract award.
The execution of the contract is restricted to the framework of sheltered
employment programmes. Failure to meet the above criteria shall result in
exclusion from further consideration in the process.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: 1) All candidates will have to demonstrate that they are licensed, or
a member of the relevant organisation, in the State where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation.
Interested suppliers will be required to complete an SAQ which will be
utilised to create a tender list in accordance with Regulations 23, 24, 25
and 26 of the Public Contracts (Scotland) Regulations 2006, to identify
those Applicants that have the economic and financial standing and
technical or professional ability to deliver the Project.
Rejection shall be automatic unless the potential bidder is able
demonstrate business, technical, and financial capacity and propriety in
respect of all of these requirements in relations to the provision of
services forming the subject of the potential bidder’s expression of
interest.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: Interested suppliers will be required to complete an SAQ and supply
the financial details requested within it.
Suppliers shall note that for as part of the SAQ for this contract The
Highland Council may undertake financial checks in accordance with
Regulations 23, 24, 25 and 26 of the Public Contracts (Scotland)
Regulations 2006, to identify those Applicants that have the economic and
financial standing and technical or professional ability to deliver the
Project.
Rejection shall be automatic unless the potential bidder is able
demonstrate business, technical, and financial capacity and propriety in
respect of all of these requirements in relations to the provision of
services forming the subject of the potential bidder’s expression of
interest.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
Interested suppliers will be required to complete an SAQ which contains a
number of questions relating to the technical expereince of candidates,
associated with a scoring system.
The Council will analyse the responses to the SAQin accordance with
Regulations 23, 24, 25 and 26 of the Public Contracts (Scotland)
Regulations 2006, to identify those Applicants that have the economic and
financial standing and technical or professional ability to deliver the
Project.
Rejection shall be automatic unless the potential bidder is able
demonstrate business, technical, and financial capacity and propriety in
respect of all of these requirements in relations to the provision of
services forming the subject of the potential bidder’s expression of
interest.
III.2.4) Reserved contracts
Yes
The execution of the contract is restricted to the framework of sheltered
employment programmes
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
Yes
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Open
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
HC/CEO/CCTVMON/2010
IV.3.4) Time-limit for receipt of tenders or requests to participate
12.10.2010 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
15.9.2010
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.8) Conditions for opening tenders
Date: 13.10.2010 - 10:00
Place
3rd Floor, 21–23 church street, Inverness, IV1 1JJ
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: 36 Months
VI.3) ADDITIONAL INFORMATION
Companies should note that the tendering exercises will be conducted via
the eProcurement Scotland Electronic Tendering System in respect of which
full instructions and guidance will be provided to companies responding.
As such, the e-mail address of the person to whom tender documentation
should be issued electronically and who will return the tender
documentation will be required as part of the expression of interest.
(SC Ref:190721).
VI.4) PROCEDURES FOR APPEAL
VI.4.3) Service from which information about the lodging of appeals may
be obtained
Highland Council
C/O Town House, High Street
IV1 1JJ Inverness
UNITED KINGDOM
E-mail: procurement.unit2@highland.gov.uk
VI.5) DATE OF DISPATCH OF THIS NOTICE:
24.8.2010




Highland Council, c/o Town House, High Street, Strategic Procurement
Division, attn: Technical Contracts Team, UNITED KINGDOM-IV1 1JJInverness.
Tel. +44 1463703873. E-mail: procurement.unit2@highland.gov.uk. Fax +44
1463703969.
(Supplement to the Official Journal of the European Union, 27.8.2010,
2010/S 166-255126)
Instead of:
IV.3.4) Time-limit for receipt of tenders or requests to participate
12.10.2010 (12:00).
Read:
IV.3.4) Time-limit for receipt of tenders or requests to participate
26.10.2010 (12:00).
Please note that this notice is for your information only.
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