CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
West Sussex County Council
Room 18, County Hall
Attn: Liz Baylis
PO19 1QT Chichester
UNITED KINGDOM
Tel. +44 1243753841
E-mail: liz.baylis@westsussex.gov.uk
Internet address(es)
General address of the contracting authority
https://westsussex.bravosolution.co.uk
Address of the buyer profile https://westsussex.bravosolution.co.uk/
Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting
authorities Yes
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Trip rate information computer system (TRICS) management services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 7
Main place of performance West Sussex, East Sussex, Surrey, Kent, Dorset,
Hampshire.
NUTS code UK
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
The provision of the establishment, personnel, resources, IT functions and
day to day management of the trip rate information computer system (TRICS)
management services system.
II.1.6) Common procurement vocabulary (CPV)
71311200, 63516000, 63524000, 34000000, 60100000, 60000000, 45316210,
34972000, 34970000, 63712710, 72310000, 48600000, 48610000, 48611000,
48613000, 72212600, 72212610, 30196000, 71356400, 72130000, 72222200,
71240000, 71410000, 72320000, 48612000, 72314000, 79211000, 75112000,
79996000, 79340000, 79342000, 79342100, 79413000, 79310000, 30196100,
79952000, 72224000, 79421000, 72000000, 72413000, 72415000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8) Division into lots
No
II.1.9) Variants will be accepted
Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
Provision of TRICS management services for Dorset County Council, East
Sussex County Council, Hampshire County Council, Kent County Council,
Surrey County Council, and West Sussex County Council (Collectively known
as the TRICS Consortium).
TRICS is a web-based database that contains over 5 600 days of traffic
survey information used to predict the number of additional trips
generated by new development and is used in the planning process for
transport planning and development control purposes.
The key aim of the TRICS Consortium is to provide and maintain a self
financing and high quality national trip rate database to serve and keep
pace with the needs of the UK planning community.
TRICS currently:
— Has approximately 300 members in the UK,
— Has an annual income of around 1 000 000 GBP,
— Has an anticipated contract value of 220 000 GBP per annum.
As a minimum we require the contractor to provide:
— Database management / asset management,
— Data collection, validation and auditing,
— Accountancy and finance and business planning,
— Reporting,
— Marketing, sales and design,
— Host meetings,
— Event management,
— Training,
— Research,
— Bureau service,
— Project management,
— Client relationship management,
— Operational service management,
— Service delivery process management,
— Control process management,
— Release processes management,
— Resolution processes management,
— Relationship management,
— Technical quality and assurance.
The TRICS Consortium is currently assessing the potential for expansion
and the contract shall include provision to enable the service provided to
be expanded to include international company administration and product
development.
The minimum contract value reflects the cost of the current service over 5
years. The maximum contract value includes the 2 year optional extension
(subject to performance of the appointed service provider) and all future
scope as outlined above. Please note this is not a guaranteed figure.
Excluding VAT
Range between 1 100 000 and 2 500 000 GBP
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 84 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
As detailed in the application pack, supporting information and the tender
documentation for those invited to tender.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
As detailed in the application pack, supporting information and the tender
documentation for those invited to tender.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
As detailed in the application pack, supporting information and the tender
documentation for those invited to tender.
III.1.4) Other particular conditions to which the performance of the
contract is subject
Yes
As detailed in the application pack, supporting information and the tender
documentation for those invited to tender.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: As detailed in the application pack, supporting information and the
tender documentation for those invited to tender.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: As detailed in the application pack, supporting information and the
tender documentation for those invited to tender.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
As detailed in the application pack, supporting information and the tender
documentation for those invited to tender.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates: As
detailed in the application pack, supporting information and the tender
documentation for those invited to tender.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
7107
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 30.8.2010 - 17:00
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
7.9.2010 - 17:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
1.10.2010
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in days 180 (from the date stated for receipt of tender)
IV.3.8) Conditions for opening tenders
Place
Chichester, West Sussex.
Persons authorised to be present at the opening of tenders Yes
Authorised officers of West Sussex County Council.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION
Service providers will be expected to deliver services that are equitable
and sustainable and demonstrate a best value approach as defined by the
Government.
Public liability insurance and employers liability insurance of a minimum
of 10 000 000 GBP will be required and Professional Indemnity insurance to
a value of 3 000 000 GBP.
West Sussex County Council is a Public Authority within the meaning of the
Freedom of Information Act 2000 and all correspondence received will be
dealt with in accordance with the Act.
The Contract is for a minumum of 5 years with the option to extend for
periods of up to 2 years with a maximum of 7 years subject to performance.
The Contracting Authority intends to use an eTendering system in this
procurement exercise and reserves the right to use a reverse auction.
Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required
once):
— Browse to the eSourcing portal: https://westsussex.bravosolution.co.uk
and click the link to register,
— Accept the terms and conditions and click “continue” - Enter your
correct business and user details,
— Note the username you chose and click “save” when complete,
— You will shortly receive an email with your unique password (please keep
this secure).
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the “PQQs / ITTs open to all suppliers” link. (These are
pre-qualification questionnaires or invitations to tender open to any
registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the “Express Interest” button in the “actions” box on the
left-hand side of the page,
— This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is
a secure area reserved for your projects only),
— You can now access any attachments by clicking the “settings and buyer
attachments” in the “actions” box.
3. Responding to the tender:
— You can now choose to “reply” or “reject” (please give a reason if
rejecting),
— You can now use the ‘messages’ function to communicate with the buyer
and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions
to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform
(there is detailed online help available) You must then publish your reply
using the publish button in the “actions” box on the left-hand side of the
page.
If you require any further assistance please consult the online help, or
contact the eTendering help desk.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
6.8.2010
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