KG-Bishkek: security service

Request For Proposals

Country:

Kyrgyzstan

City/Locality:

BISHKEK

Notice/Contract Number:

eu:222833-2010

Publication Date:

Jul 29, 2010

Deadline:

Aug 27, 2010

Buyer:

DELEGATION OF THE EUROPEAN UNION TO KYRGYZSTAN

Original Language:

English

Address:

DELEGATION OF THE EUROPEAN UNION TO KYRGYZSTAN
BISHKEK
Kyrgyzstan

Web Site:

http://curia.europa.eu

view in:

Notice type: EC302 - Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 145/2010, #222833-2010
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

view in:

Contract notice
Section I: Contracting authority
I.1) Name, addresses and contact point(s):
Delegation of the European Union to Kyrgyzstan, attention: Chantal
Hebberecht, Head of Delegation, 236 Abdumomunova Str., 720033Bishkek,
KYRGYZSTAN. Contact: Christoph Sorg, Head of Administration. Tel. +996
312901260. Fax +996 312901266. E-mail: Christoph.Sorg@ec.europa.eu
Further information can be obtained at:
As in abovementioned contact point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in abovementioned contact point(s).
Tenders or requests to participate must be sent to:
As in abovementioned contact point(s).
I.2) Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Security service.
II.1.2) Type of contract and location of works, place of delivery or of
performance:
Services.
Service category: No 23.
Main place of performance: Bishkek, KYRGYZSTAN.
II.1.3) The notice involves:
The establishment of a framework agreement.
II.1.4) Information on framework agreement:
Framework agreement with a single operator.
Duration of the framework agreement:
duration in years: 4.
II.1.5) Short description of the contract or purchase(s):
The objective of the tender is to conclude a service contract with a
company specialised in the security of persons and of premises which will
be entrusted the surveillance of the offices of the Delegation, the
residences of the Head of Delegation and other EU staff.
The company commits itself, by means of the personnel employed and the
professional equipment used, to ensure:
— the control of visitors' access to the premises,
— the surveillance and patrolling of the premises in view of avoiding any
intrusion and attack on persons or their belongings,
— the communication between the premises, in particular, by means of a
radio control operated regularly, linking the agents in the various posts,
— the operation of the radio network,
— the immediate intervention on the spot in the event of an incident,
— roving patrol with quick availability on the required spots (housing,
residence, or office).
II.1.6) Common procurement vocabulary (CPV):
75241000, 75300000, 75000000, 79710000, 79700000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots:
No.
II.1.9) Variants will be accepted:
No.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
80 000 working hours/year.
II.2.2) Options:
No.
II.3) Duration of the contract or time-limit for completion:
Duration in months: 48 (from the award of the contract).
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them:
Conditions of payment are according to the general conditions of the
Financial Regulation of the European Union.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
In the event of a grouping, 1 of the members of the group needs to confirm
liability for the execution of the contract. In any case, at least 1 of
the members of the group must be registered as a security company with the
national authorities.
III.1.4) Other particular conditions to which the performance of the
contract is subject:
No.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are
met:
candidates and tenderers shall provide a declaration on their honour, duly
signed and dated, stating that they are not in one of the situations
referred to in Articles 93 and 94 of the Financial Regulation.
The selected tenderer shall provide as soon as possible, and at the latest
when notified of the results of awarding results, documents attesting that
they are not in one of the positions described in Article 93 and Article
94.
Article 93:
1. Candidates or tenderers shall be excluded from participation in
procurement procedure if:
(a) they are bankrupt or being wound up, are having their affairs
administered by the courts, have entered into an arrangement with
creditors, have suspended business activities, are the subject of
proceedings concerning those matters, or are in any analogous situation
arising from a similar procedure provided for in national legislation or
regulations;
(b) they have been convicted of an offence concerning their professional
conduct by a judgment which has the force of 'res judicata';
(c) they have been guilty of grave professional misconduct proven by any
means which the contracting authority can justify;
(d) they have not fulfilled obligations relating to the payment of social
security contributions or the payment of taxes in accordance with the
legal provisions of the country in which they are established or with
those of the country of the contracting authority or those of the country
where the contract is to be performed;
(e) they have been the subject of a judgment which has the force of 'res
judicata' for fraud, corruption, involvement in a criminal organisation or
any other illegal activity detrimental to the European Union's financial
interests;
(f) they are currently subject to an administrative penalty referred to in
Article 96(1).
Article 96:
1. The contracting authority may impose administrative or financial
penalties on the following:
(a) candidates or tenderers in the cases referred to in point (b) of
Article 94;
(b) contractors who have been declared to be in serious breach of their
obligations under contracts covered by the budget.
Article 94:
A contract shall not be awarded to candidates or tenderers who, during the
procurement procedure for this contract:
(a) are subject to a conflict of interest;
(b) are guilty of misrepresentation in supplying the information required
by the contracting authority as a condition of participation in the
procurement procedure or fail to supply this information;
(c) find themselves in one of the situations of exclusion, referred to in
Article 93(1), for this procurement procedure.
Personal situation:
references of the applicant: name, legal status, address, phone, fax,
names and responsibilities of members of the managerial bodies or of the
person who is authorised to represent the company. Proof of registration
as a security company in the Kyrgyz Republic allowed to perform the tasks
requested in the present contract notice for at least 3 years prior to the
present contract notice.
III.2.2) Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are
met:
proof of economic and financial capacity by submitting following
documents:
— evidence of professional and liability risk indemnity insurance valid
for the execution of works as foreseen in the present contract notice in
the Kyrgyz Republic,
— the presentation of balance sheets or extracts from balance sheets for
at least the last 2 years for which accounts have been closed proving an
annual turnover of at least 150 000 EUR in the same sector or a statement
of overall turnover concerning the services covered by the contract during
a period of the last 3 financial years.
III.2.3) Technical capacity:
Information and formalities necessary for evaluating if requirements are
met:
a list of the principal services provided in the past 3 years, with the
values, recipients, public or private, especially those services provided
to international or foreign companies, diplomatic missions or
representations of international organisations. This has to be supported
with a proof of satisfaction of clients specifying whether they have been
carried out in a professional manner and have been fully completed.
A minimum of 2 identical contracts for private sector or 1 identical
contract for an embassy is the minimum requirement.
Signed declaration of honour that the company was not involved in severe
infringements due to breaching of security rules during the execution of
tasks foreseen in the abovementioned contracts for the last 3 years.
Indication and list of the permanent number of employees of the company
and of the average number of the employees over the past 3 years. The
fixed number of posts of the company should not be less than 30 employees
on an average annual base.
Experience and qualifications of the members of the managerial bodies and
of the technical managers and their seniority in the company. At least 1
of the managers and 1 of the technical managers must have a proven
high-profile training or relevant experience of 5 years in the specific
field of security.
A table presentation on an hourly basis of the training programme
including martial arts and/or self-defence techniques (domestic/foreign)
of the company staff over the last 2 years detailing the content of each
training, the number of participants providing for at least 8 hours of
training per staff per year.
Copies of 3 incident reports (made unidentifiable by masking dates and
names) established by staff of the company and follow-up of the incident,
resolving the causes and appropriate measures taken.
Please submit the documents according to following rules:
1) all documents have to be presented in the same order as listed above;
2) all original documents in Russian should be translated into any of the
EU official languages. Failure to respect the above listed rules will lead
to exclusion from further proceedings.
III.2.4) Reserved contracts:
No.
III.3) Conditions specific to services contracts
III.3.1) Execution of the service is reserved to a particular profession:
Yes.
Reference to the relevant law, regulation or administrative provision:
according to local legislation, companies must be officially registered
for the services they provide.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure:
Restricted.
IV.2) Award criteria
IV.2.1) Award criteria:
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document.
IV.2.2) An electronic auction will be used:
No.
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
'Security Guards contract 2010/4'.
IV.3.2) Previous publication(s) concerning the same contract:
No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document:
Time limit for receipt of requests for documents or for accessing
documents:
25.8.2010 (12:00).
Payable documents: no.
IV.3.4) Time limit for receipt of tenders or requests to participate:
27.8.2010 (12:00).
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates:
3.9.2010.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up:
Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French,
German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese,
Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.
Other: Russian (if supplied together with an English version).
Section VI: Complementary information
VI.1) This is a recurrent procurement:
No.
VI.2) Contract related to a project and/or programme financed by EU
funds:
No.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures:
General Court of the European Union, boulevard Konrad Adenauer, 2925
Luxembourg, LUXEMBOURG. Tel. +352 4303-1. Fax +352 4303-2100. E-mail:
CFI.Registry@curia.europa.eu Internet: http://curia.europa.eu
Body responsible for mediation procedures:
The European Ombudsman, 1 avenue du Président Robert Schuman, PO Box 403,
67001 Strasbourg, FRANCE. Tel. +33 388172313. Fax +33 388179062. E-mail:
eo@ombudsman.europa.eu Internet: http://www.ombudsman.europa.eu
VI.4.2) Lodging of appeals:
Precise information on deadline(s) for lodging appeals:
within 2 months of the notification to the plaintiff, or, in absence
thereof, of the day on which it came to the knowledge. A complaint to the
European Ombudsman does not have as an effect either to suspend this
period or to open a new period for lodging appeals.
VI.5) Date of dispatch of this notice:
17.7.2010.

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KG-Bishkek: security service

Request For Proposals

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