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UK-London: exhibition, fair and congress organisation services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   LONDON
Notice/Contract Number:   eu:217753-2010
Publication Date:   Jul 28, 2010
Deadline:   Aug 2, 2010
Buyer:   BRITISH COUNCIL
Original Language:   English

Contact Information
Address:   BRITISH COUNCIL
LONDON
United Kingdom

Goods, Works and Services

 

Summary

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Notice type: 01323 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 141/2010, #217753-2010
Contract Nature: Service contract
Procedure Type: Accelerated restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender


Update: Jul 28, 2010


Notice type: 013EA - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 144/2010, #221048-2010
Referenced Document Number: 217753-2010
Contract Nature: Service contract
Procedure Type: Accelerated restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
British Council
10 Spring Gardens
Attn: Jacqui Jenkins
SW1A 2BN London
UNITED KINGDOM
Tel. +44 7887684107
E-mail: jacqui.jenkins@britishcouncil.org
Internet address(es)
General address of the contracting authority www.britishcouncil.org
Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Other Registered Charity
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Supply of production build and audio visual services for a conference.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 27
Main place of performance Hong Kong.
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Going global 2011: the international education conference.
Going global is an international education conference, providing a global
forum for exploring the latest developments and issues in international
education. Going Global is the largest policy dialogue that the British
Council hosts. It attracts over 1 000 policy makers and practitioners from
78 countries to discuss education around the world.
The objective of this event is to position the British Council as a
leading authority in international education.
The event takes place annually. This year the event takes place at the
Hong Kong Convention and exhibition centre. It is the first time the event
has taken place outside the UK.
It is a 2 day event, comprising of:
— an opening and closing plenary presentation for approx 1 000 delegates,
— a series of mini-plenary presentations for up to 300 delegates,
— a series of parallel sessions and workshops for up to 100 delegates,
— poster presentations,
— an exhibition of approx 40 stands which takes place throughout the
event.
The event takes place 11-12 March 2011, with 10 March being the set up
day.
There is a welcome reception at a separate venue on the evening of 10
March which is outside the scope of this brief.
For further information see www.britishcouncil.org/goingglobal.
Flickr http://www.flickr.com/photos/going-global/.
Requirement.
The British Council has hired the HKCEC to host the next Going global
conference.
The British Council is looking for the both.
i) Events production company
ii) Audio and visual services
See lots for further details.
II.1.6) Common procurement vocabulary (CPV)
79950000, 32321200
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8) Division into lots
Yes
tenders should be submitted for one or more lots
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.2) Options
No
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 17.9.2010. Completion 12.3.2011
INFORMATION ABOUT LOTS
LOT NO: 1
TITLE Events production company
1) SHORT DESCRIPTION
The Events Production company would be required to production manage the
conference in association with the British Council. The Events Production
Company would be responsible for the building the space to reflect the
conference requirements. The British Council has hired two raw spaces. A)
To build a plenary theatre and B) to use as a multi-purpose space for all
activity that takes place outside formal sessions. The multi-purpose space
would need to hold a) an exhibition, b) refreshments and catering area, c)
registration area, d) poster wall, e) cloakroom for luggage, f) prayer
space, etc. The Production Company is required to design and build the
spaces suitable to host such a conference.
2) COMMON PROCUREMENT VOCABULARY (CPV)
79950000
3) QUANTITY OR SCOPE
Excluding VAT 100 000 GBP
LOT NO: 2
TITLE Audio visual requirements
1) SHORT DESCRIPTION
Audio visual services are required through out the conference. The
conference include - plenary theatre, workshop spaces and Parallel session
rooms. The plenary sessions include presentations and videos. The parallel
sessions and workshops also include presentations and we audio record the
sessions to publish them on our website.
2) COMMON PROCUREMENT VOCABULARY (CPV)
32321200
3) QUANTITY OR SCOPE
Excluding VAT 50 000 GBP
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Joint and severably liable.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: Applicants seeking to be included on the list of service providers
are required to complete a pre-qualification questionnaire. This may be
obtained from the following website
https://www.in-tendhost.co.uk/britishcouncil as described at III.2.3 and
must be completed and returned by the deadline given at IV.3.4 below. The
pre-qualification questionnaire shall include, but not be limited to, the
matters detailed under clauses III.2.2 and III.2.3 below.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: Copies of full audited accounts, or other equivalent documentation
independently certified, for the previous two financial years. Details of
annual turnover in respect of similar services. Details of parent
company(s) and of other companies in the group.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
The pre-qualification questionnaire will be accessible from the following
website https://www.in-tendhost.co.uk/britishcouncil To access the PQQ you
will need to register electronically, then make an expression of interest
in the tender. To do this please visit our e-tendering portal
https://www.in-tendhost.co.uk/britishcouncil and follow the following
step: 1. Click current tenders; 2. Click view tender details; 3. Click
express interest. You will then be asked to register your company if you
have not already done so and your expression of interest will then be sent
to us. Once registered and an official expression of interest received,
applicants are required to complete a pre-qualification questionnaire. If
you are experiencing problems, then please contact the In-Tend help desk
via e-mail support@in-tend.com or call +44 1332869400 for further
assistance. Please ensure you allow yourself plenty of time when
responding to this contract notice prior to the coling date as in IV.3.4.
If you are uploading multiple documents you will have to individually load
one document at a time or you can opt to zip all th documents in an
application like WinZip.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: Contract needs to
be in place by Sept 2010.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 maximum number 8
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated No
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
GG2011
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
2.10.2010 - 17:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
6.8.2010
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.8) Conditions for opening tenders
Persons authorised to be present at the opening of tenders No
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The British
Council will incorporate a minimum 10 calendar day standstill period at
the point information on the award of the contract is communicated to
tenderers. This period allows unsuccessful tenderers to seek further
debriefing from the contracting authority before the contract is entered
into. Applicants have 2 working days from the notification of the award
decision to request additional debriefing and that information has to be
provided a minimum of 3 working days before the expiry of the standstill
period. Such additional information should be required from the address in
listed in part 1.1.
If an appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England, Wales and northern
Ireland). Any such action must be brought promptly (generally within 3
months). Where a contract has not been entered into the Court may order
the setting aside of the award decision or order the authority to amend
any document and may award damages. If the contract has been entered into
the Court may only award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
21.7.2010




British Council, 10 Spring Gardens, attn: Jacqui Jenkins, UNITED
KINGDOM-SW1A 2BNLondon. Tel. +44 7887684107. E-mail:
jacqui.jenkins@britishcouncil.org.
(Supplement to the Official Journal of the European Union, 23.7.2010,
2010/S 141-217753)
Instead of:
IV.3.4) Time-limit for receipt of tenders or requests to participate:
2.10.2010 - 17:00.
Read:
IV.3.4) Time-limit for receipt of tenders or requests to participate:
2.8.2010 - 17:00.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.