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DO-Santo Domingo: security service

Request For Proposals

General Information
Country:   Dominican Republic
City/Locality:   SANTO DOMINGO
Notice/Contract Number:   eu:171919-2010
Publication Date:   Jul 17, 2010
Deadline:   Aug 31, 2010
Buyer:   DELEGATION OF THE EUROPEAN UNION TO THE DOMINICAN REPUBLIC
Original Language:   English

Contact Information
Address:   DELEGATION OF THE EUROPEAN UNION TO THE DOMINICAN REPUBLIC
SANTO DOMINGO
Dominican Republic

Goods, Works and Services

 

Summary

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Notice type: EC322 - Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 114/2010, #171919-2010
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender


Update: Jul 17, 2010


Notice type: EC3EA - Additional information
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 137/2010, #210128-2010
Referenced Document Number: 171919-2010
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Delegation of the European Union to the Dominican Republic
Av. Abraham Lincoln 1063, Ensanche Serralles
Attn: Head of Administration
Santo Domingo
DOMINICAN REPUBLIC
Tel. +1809 2270525
E-mail: Delegation-Dominican-Rep-HOA@ec.europa.eu
Fax +1809 2270510
Internet address(es)
General address of the contracting authority
http://www.deldom.ec.europa.eu/
Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
European institution/agency or international organisation
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Security service.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 23
Main place of performance Santo Domingo, DOMINICAN REPUBLIC.
II.1.3) The notice involves
The establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement: Duration in year(s): 4
Estimated total value of purchases for the entire duration of the
framework agreement
estimated cost excluding VAT
Range: between 1 440 000 and 2 400 000 EUR
II.1.5) Short description of the contract or purchase(s)
The objective of the tender is to conclude a service contract with a
company specialised in the security of persons and of premises which will
be entrusted the surveillance of the offices of the Delegation, the
residence of the Head of Delegation and housing of other EU staff.
The company commits itself, by means of the personnel employed, to
ensuring:
— the control of visitors' access to the premises,
— the surveillance and patrolling of the premises to avoid any intrusion
and attack on persons or their belongings,
— the communication between the premises, in particular, by means of a
radio control operated regularly, linking the agents in the various posts,
— the operation of the radio network,
— the immediate intervention on the spot in the event of an incident,
— roving patrol with quick availability at the required spots (housing,
residence, or office),
— on request, provide bodyguard services in the territory of the Dominican
Republic,
— on request, provide escort to convoys of Delegation vehicles in the
territory of the Dominican Republic.
II.1.6) Common procurement vocabulary (CPV)
79710000, 79711000, 79713000, 79714000, 79715000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
No
II.1.8) Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
140 000 working hours/year.
II.2.2) Options
No
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 48 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
Conditions of payment are according to the general conditions of the
European Commission.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
In the event of a grouping, 1 of the members of the group needs to confirm
liability for the execution of the contract. In any case, at least 1 of
the members of the group must be registered as a security company with the
national authorities.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: exclusion criteria:
candidates and tenderers shall provide a declaration on their honour, duly
signed and dated, stating that they are not in one of the situations
referred to in Articles 93 and 94 of the Financial Regulation. The
selected tenderer shall provide as soon as possible and at the latest when
notified of the results of awarding, documents attesting that they are not
in one of the positions described in Article 93 and Article 94.
Article 93.1
candidates or tenderers shall be excluded from participation in
procurement procedure if:
(a) they are bankrupt or being wound up, are having their affairs
administered by the courts, have entered into an arrangement with
creditors, have suspended business activities, are the subject of
proceedings concerning those matters, or are in any analogous situation
arising from a similar procedure provided for in national legislation or
regulations;
(b) they have been convicted of an offence concerning their professional
conduct by a judgement which has the force of 'res judicata';
(c) they have been guilty of grave professional misconduct proven by any
means which the contracting authority can justify;
(d) they have not fulfilled obligations relating to the payment of social
security contributions or the payment of taxes in accordance with the
legal provisions of the country in which they are established or with
those of the country where the contract is to be performed;
(e) they have been the subject of a judgement which has the force of 'res
judicata' for fraud, corruption, involvement in a criminal organisation or
any other illegal activity detrimental to the European Union's financial
interests;
(f) they are currently subject to an administrative penalty referred to in
Article 96(1).
Article 96(1)
the contracting authority may impose administrative or financial penalties
on the following:
(a) candidates or tenderers in the cases referred to in point (b) of
Article 94;
(b) contractors who have been declared to be in serious breach of their
obligations under contracts covered by the budget.
Article 94:
a contract shall not be awarded to candidates or tenderers who, during the
procurement procedure for this contract:
(a) are subject to a conflict of interest;
(b) are guilty of misrepresentation in supplying the information required
by the contracting authority as a condition of participation in the
procurement procedure or fail to supply this information;
(c) find themselves in one of the situations of exclusion, referred to in
Article 93(1), for this procurement procedure.
Personal situation.
References of the applicant: name, legal status, address, phone, fax,
names and responsibilities of members of the managerial bodies or of the
person who is authorised to represent the company. Proof of registration
as a security company in the Dominican Republic allowed to perform the
task requested in the present contract notice for at least 3 years prior
to the present contract notice.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: proof of economic and financial capacity by submitting following
documents:
evidence of professional and liability risk indemnity insurance valid for
the execution of works as foreseen in the present contract notice. The
presentation of balance sheets or extracts from balance sheets for at
least the last 2 years for which accounts have been closed in the same
sector or a statement of overall turnover concerning the services covered
by the contract during a period of the last 3 financial years.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
a list of the principal services provided in the past 3 years with the
values, recipients, public or private, especially those services provided
to international or foreign companies, diplomatic missions or
representations of international organisations. This has to be supported
with a proof of satisfaction of clients specifying whether they have been
carried out in a professional manner and have been fully completed. A
minimum of 2 identical contracts for private sector or 1 identical
contract for an embassy is the minimum requirement. Signed declaration of
honour that the company was not involved in severe infringements due to
breaching of security rules during the execution of tasks foreseen in the
abovementioned contracts for the last 3 years. Indication and list of the
permanent number of employees of the company and of the average number of
employees over the past 3 years. The fixed number of posts of the company
should not be less than 30 employees on average annual base. Experience
and qualifications of the members of the managerial bodies and of the
technical managers and their seniority in the company. At least 1 of the
managers and 1 of the technical managers must have a proven high-profile
training or relevant experience of 5 years in the specific field of
security. A table presentation on an hourly basis of the training
programme of staff over the last 2 years detailing the content of each
training.
Please submit all documents in the same order as listed above.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
Yes
According to local legislation, companies must be officially registered
for the services they provide.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.3) Conditions for obtaining specifications and additional documents
IV.3.4) Time-limit for receipt of tenders or requests to participate
14.7.2010 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
Spanish. Danish. German. Greek. English. French. Italian. Dutch.
Portuguese. Finnish. Swedish. Czech. Estonian. Hungarian. Lithuanian.
Latvian. Maltese. Polish. Slovak. Slovenian. Irish. Bulgarian. Romanian.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
General Court of the European Union
boulevard Konrad Adenauer
2925 Luxembourg
LUXEMBOURG
E-mail: CFI.Registry@curia.europa.eu
Tel. +352 4303-1
Internet: http://curia.europa.eu
Fax +352 4303-2100
Body responsible for mediation procedures
The European Ombudsman
1 avenue du Président Robert Schuman, Post Box 403
67001 Strasbourg
FRANCE
E-mail: eo@ombudsman.europa.eu
Tel. +33 3881723
Internet: http://www.ombudsman.europa.eu
Fax +33 388179062
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: within 2 months of
the notification to the plaintiff, or, in absence thereof, of the day on
which it came to the knowledge. A complaint to the European Ombudsman does
not have as an effect either to suspend this period or to open a new
period for lodging appeals.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
4.6.2010




Corrigendum
(Supplement to the Official Journal of the European Union, 15.6.2010,
2010/S 114-171919)
Delegation of the European Union to the Dominican Republic, attention:
Head of Administration, Av. Abraham Lincoln 1063, Ensanche Serralles,
Santo Domingo, DOMINICAN REPUBLIC. Tel. +1809 2270525. Fax +1809 2270510.
E-mail: Delegation-Dominican-Rep-HOA@ec.europa.eu
Instead of:
IV.3.4) Time limit for receipt of tenders or requests to participate:
14.7.2010 (12:00).
read:
IV.3.4) Time limit for receipt of tenders or requests to participate:
31.8.2010 (12:00).
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