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UK-Darlington: miscellaneous software development services and computer systems

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   DARLINGTON
Notice/Contract Number:   eu:158468-2010
Publication Date:   Jun 1, 2010
Deadline:   Jun 28, 2010
Buyer:   DARLINGTON BOROUGH COUNCIL
Original Language:   English

Contact Information
Address:   DARLINGTON BOROUGH COUNCIL
DARLINGTON, Darlington
United Kingdom
Web Site:   www.darlington.gov.uk

Goods, Works and Services

 

Summary

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Notice type: 01322 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 104/2010, #158468-2010
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Darlington Borough Council
Town Hall, Feethams
Contact: Corporate Procurement
Attn: Kevin Draisey
DL1 5QT Darlington
UNITED KINGDOM
Tel. +44 1325380651
Fax +44 1325382032
Internet address(es)
General address of the contracting authority www.darlington.gov.uk
Address of the buyer profile
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0381
Further information can be obtained at: Darlington Borough Council
Town Hall , Feethams
Contact: Corporate Procurement
Attn: Kevin Draisey
DL1 5QT Darlington
UNITED KINGDOM
Tel. +44 1325380651
E-mail: kevin.draisey@darlington.gov.uk
Fax +44 1325382032
Internet: www.darlington.gov.uk
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Darlington Borough Council
Town Hall , Feethams
Attn: Documents are available via Pro Contract: https://www.qtegov.com -
QTLE-85UJJV
DL1 5QT Darlington
UNITED KINGDOM
Tel. +44 1325380651
Fax +44 1325382032
Internet:
https://www.qtegov.com/procontract/darlington_contract.nsf/frm_contract_synopsis?openForm&contract_id=CONTRACT-QTLE-85UJJV&useSession=true&from=&login
Tenders or requests to participate must be sent to: Darlington Borough
Council
Town Hall , Feethams
Attn: Documents must only be returned via Pro Contract -
https://www.qtegov.com - QTLE-85UJJV
DL1 5QT Darlington
UNITED KINGDOM
Tel. +44 1325380651
Fax +44 1325382032
Internet: https://www.qtegov.com - QTLE-85UJJV
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Personalisation portal management system.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 7
Main place of performance Darlington.
NUTS code UKC13
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Darlington Borough Council has invited applications from suppliers who
wish to be considered for selection to tender for the provision of an
adult social care personalisation Web portal management system to support
developments being made through our Transforming Adult Social Care
Programme.
1.1. Profile of the Local Authority
Darlington Borough Council is a Unitary Authority that provides an
extensive range of services for over 100 000 people in the area and
employs over 5 000 people.
The full range of functions within Darlington Borough Council is carried
out via four main Departments.
These are:
— Chief executive’s,
— Community services,
— Corporate services,
— Children’s services.
Adult social care sits within community services and has approximately 400
Council officers.
1.2. Strategy & environment
CareFirst is the primary recording system used across all of Adult social
care. This includes community care, learning disabilities and mental
health. The primary modules currently in use are: My care first; Care
base; Care assess; Care pay. CareFirst is also used in Children’s Services
and some areas of the local PCT. We currently have around 700 users.
The introduction of mobile technology is currently being implemented and
is at pilot stage. Mobile technology will be used when possible in line
with the developing corporate strategies.
An opportunity has arisen to look at enhancing the Adult social care
management system capability. The focus being around giving the citizens
of Darlington the option of choosing to self direct their own support.
This follows the agreement within the 2007 Government concordat Putting
People First (http://www.cpa.org.uk/cpa/putting_people_first.pdf).
There are four keys elements to Putting People First:-.
— Access to Universal services,
— A focus on Prevention and early intervention,
— Maximising choice and control,
— Making better use of Social capital.
Our strategy focuses around improving access to universal services
information, the ability to self assess on-line, the ability to create a
support plan by having increased access to support providers, easy and
quick monitoring of personal budgets, etc.
1.3. Background to Personalisation in Darlington
The Government has set out its vision for the future direction of social
care through a number of key policy documents, notably “Putting people
first” 2007 and “Our health our care our say” 2006. A key theme of this
vision is the idea that people should have the information and support
they need to have as much choice and control over how they receive
support, this is often called personalisation.
Changing the way people are supported now to a more personalised way, will
mean over time there will be a transfer of power from organisations to
individuals. It will also mean that there will be a big change in the way
that the Local Authority and providers do business. It will mean that in
the future there will be more and more individually tailored and co
produced ways of meeting social care needs.
The challenge to Darlington Council and its partners is to transform its
current model of social care to one that is driven by people directing
their own support to meet their own identified social care outcomes. This
transformation is not simply about changing how we do things it is also
about how we think about social care and how it is delivered.
The transformation of adult social care to a model that makes sure that it
improves the outcomes for the people of Darlington is a challenging one.
To ensure that change happens we have developed a transformation programme
that has organised what needs to be done into seven broad work streams:
1. Supporting the market
2. Communications and workforce development
3. Access, information & support
4. Systems & process’s
5. Self directed support
6. Partnership & prevention
7. Provider services
Note: to register your interest in this notice and obtain any additional
information please visit the myTenders Web Site at
http://www.myTenders.org/Search/Search_Switch.aspx?ID=76966.
II.1.6) Common procurement vocabulary (CPV)
72212900
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8) Division into lots
No
II.1.9) Variants will be accepted
Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
Excluding VAT
Range between 150 000 and 200 000 GBP
II.2.2) Options
Yes
description of these options: 2 x 12 Month extensions following the
initial contract period if required.
Number of possible renewals 2
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 12 (from the award of the
contract)
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 1.10.2010. Completion 30.9.2013
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: (1) All candidates will be required to produce a certificate or
declaration demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which
they are established, regarding registration on the professional or trade
register.
(6) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a
member of the relevant organisation, in the State where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established.
(9) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: (1) All candidates will be required to provide a reference from their
bank.
(2) All candidates will be required to provide evidence of relevant
professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their
managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract;
(3) All candidates will be required to provide certification drawn up by
an independent body attesting the compliance of the economic operator with
quality assurance standards based on the relevant European standards.
(4) A statement of the principal goods sold or services provided by the
supplier or the services provider in the past 3 years, detailing the dates
on which the goods were sold or the services provided; the consideration
received; the identity of the person to whom the goods were sold or the
services were provided.
(5) A statement of the technicians or technical services available to the
candidate to carry out the work under the contract; or be involved in the
production of goods or the provision of services under the contract;
particularly those responsible for quality control, whether or not they
are independent of the candidate.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
Yes
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators 5
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.4) Time-limit for receipt of tenders or requests to participate
28.6.2010 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
5.7.2010
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION
All of the tender documents are available on the NEPO portal, to gain a
copy of the documents your organisation will have to register on the site
if you have not already done so and express an interest against the tender
opportunity.
Please see link below for the NEPO portal site:
Main site: https://www.qtegov.com.
Link to Tender:
https://www.qtegov.com/procontract/supplier.nsf/frm_opportunity?openForm&contract_id=CONTRACT-QTLE-85UJJV&search_id=&org_id=ORG-QTLE-75FCMG&from=supplier_home
All tender response are to be submitted in line with the instruction set
out in the PQQ Document.
General Advice.
Always ensure that you complete all sections of the PQQ and enclose
supporting documents where prompted. Only the information asked for will
be used to assess you against other companies.
— Read the advertisement and document carefully to ensure you fully
understand the requirements,
— Contact the Contracting Authority if you have any questions but ensure
you only contact the people stated, and in the format requested, in the
document,
— Complete all sections of the PQQ,
— Do not include publicity material / sales literature unless specifically
asked to do so, focus on submitting and responding to what is required in
the PQQ,
— Respond promptly and by any deadline set by the Contracting Authority,
— Do not assume prior knowledge, the only information that can be
considered is what is written down in the documentation,
— Where written policies and procedures do not exist, include a statement
to support how you manage that activity in your organisation. Don't just
put N/A or ignore the question altogether,
— Sell yourself to us through your tender response.
(MT Ref:76966).
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Following the
evaluation of tenders, Darlington Borough Council will incorporate a
minimum of 10 calendar days standstill period: this period will commence
from the point that the information on the award of the contract is
communicated to all tenderers. This period allows unsuccessful tenderers
to seek further debriefing from the contracting authority before the
contract is entered into. Applicants have 2 working days from the
notification of the award decision to request additional debriefing and
this information has to be provided a minimum of 3 working days before the
expiry of the standstill period. Such additional information should be
required from the person referenced in the above address (part 1.1) If an
appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 (SI 2006 No 5) / Utilities
Contracts Regulations (SI 2005 No 6) (delete as appropriate) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within 3
months). Where a contract has not been entered into the Court may order
the setting aside of the award decision or order the authority to amend
any document and may award damages. If the contract has been entered into
the Court may only award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
28.5.2010
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.