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NO-Skien: printers and plotters

Request For Proposals

General Information
Country:   Norway
City/Locality:   SKIEN
Notice/Contract Number:   eu:72976-2010
Publication Date:   Mar 25, 2010
Deadline:   Apr 20, 2010
Buyer:   GKI GRENLANDSKOMMUNENES INNKJØPSENHET
Original Language:   English

Contact Information
Address:   GKI GRENLANDSKOMMUNENES INNKJØPSENHET
SKIEN
Norway

Goods, Works and Services

 

Summary

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Notice Type: 3210 - Contract notice
Regulation of Procurement: European Economic Area (EEA), with participation by GPA countries
EU Official Journal Publication: 49/2010, #72976-2010
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender


Update: Mar 23, 2010


Notice Type: 032EA - Additional information
Regulation of Procurement: European Economic Area (EEA), with participation by GPA countries
EU Official Journal Publication: 57/2010, #83818-2010
Referenced Document Number: 72976-2010
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): GKI Grenlandskommunenes
Innkjøpsenhet, Postboks 158 - Sentrum, Attn: v/Rune Hagøy, 3701 Skien,
NORWAY. Tel. +47 35589009. E-mail: rune.hagoy@skien.kommune.no. Fax +47
35589011.
Internet address(es):
General address of the contracting authority: www.gki.no.
Address of the buyer profile: http://www.doffin.no/search/
Search_AuthProfile.aspx?ID=AA23789.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local agency/office.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Multi-function printers and multi-function photocopying machines
(multi-function machines).
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
A combination of purchase, lease, rental and hire purchase.
Main place of delivery: Bamble, Drangedal, Kragerø, Porsgrunn, Siljan and
Skien municipalities, Norway.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 12.
Duration of the framework agreement: Duration in year(s): 4.
II.1.5) Short description of the contract or purchase(s): Purchase and/or
hiring of multi-function printers/multi-function copying machines
(multi-function machines) for the municipalities: Bamble, Drangedal,
Kragerø, Porsgrunn, Siljan and Skien.
Drangedal municipality as well as municipal and intermunicipal companies
will have options for entering into the framework agreement and its
conditions.
II.1.6) Common procurement vocabulary (CPV): 30232100, 30121000,
30121200.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.2) Options: Yes.
Description of these options: Drangedal municipality as well as municipal
and intermunicipal companies will have options for entering into the
framework agreement and its conditions.
INFORMATION ABOUT LOTS
LOT NO X
TITLE: X
1) SHORT DESCRIPTION: The tenderers are invited to submit tenders for the
entire, parts of or separate products/services given in the tender
documents. It is also possible to submit tender(s) for one or several
municipality(ies). See the tender documents for further information.
2) COMMON PROCUREMENT VOCABULARY (CPV): 30121000, 30121200, 30232100.
3) QUANTITY OR SCOPE: See the tender documents for further information.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Value added
tax certificate (National requirement).
Company tax certificate (National requirement).
Self-declaration in compliance with Appendix 2 (HSE) of the Norwegian
procurement regulations (National requirement).
Financial and technical minimum requirements.
The qualification requirements and documentation required in order to
assess if the requirements are met, are as follow:
5.1 Certificates for paid taxes and social securities:
Documentation:
Tax certificates RF 1244, issued by a chief municipal treasurer for taxes
and payroll taxes (not older than 6 months). Suppliers with business
addresses outside Norway shall present certificates issued by the relevant
authority where the supplier is established.
5.2 Certificates for paid VAT.
Documentation:
Tax certificates RF 1244, issued by a chief municipal treasurer for VAT
(not older than 6 months).
Suppliers with business addresses outside Norway shall present
certificates issued by the relevant authority where the supplier is
established.
5.3. HSE statement:
HSE statement in accordance with regulations for public procurements §§
5-16 and 12-10 (see annex 12; HSE self-declaration form).
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Presentation of the
company’s annual accounts, or extracts thereof.
Other documentation required:
Financial and technical minimum requirements.
The qualification requirements and documentation required in order to
assess if the requirements are met, are as follow:
5.4. Financial implementation ability:
It is required that the supplier has sufficient financial ability to
implement the contract.
Documentation:
Presentation of the company’s complete annual accounts for the previous 2
financial years (i.e. profit and loss accounting, balance sheet, the
board’s and the auditor’s statements). If the supplier has valid reason to
not present this documentation, the supplier may substantiate the economic
and financial situation by presenting any other documentation acceptable
for the Awarding Authority.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Manpower proposed for this contract (organisation chart) with names and
CV's of the key personnel who will be responsible for its execution (for
service and works contracts).
A list of the principal deliveries effected, or main services provided, by
the company, in the past 3 years, with the values, dates and recipients
(for supply and service contracts).
Other documentation required:
Financial and technical minimum requirements.
The qualification requirements and documentation required in order to
assess if the requirements are met, are as follow:
5.5. Technical and professional qualifications.
— Capacity.
The tenderer shall have sufficient capacity available in the region for
carrying out the contract.
Documentation:
Overview of the tenderer’s average manpower and number of employees
engaged in the administrative management.
Overview of number of employees involved in the implementation of the
contract, including service personnel/technicians and joint-venture
partners, if any.
Localisation shall be stated.
— Competence.
The tenderer shall have sufficient competence available in the region to
carry out a contract of this extent. Requirements in connection with the
supplier’s IT competence will be made; in such a way that competence is
available for solving cases that may occur.
Documentation:
Overview of formal professional competence and experience of employees
engaged in the implementation of the contract. This also includes service
personnel/technicians and joint venture partners, if any. The supplier
must describe available IT competence in relation to installation,
operations, etc.
5.6. References.
Documentation:
List of principal, corresponding deliveries/contracts for the previous 3
years, including values and dates, public or private recipients. The
various functions at the recipients (procurement, ICT and users) with
names, telephone nos. and e-mail addresses of contact persons the Awarding
Authority can contact in connection with assessment of this point.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.4) Time-limit for receipt of tenders or requests to participate:
20.4.2010 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Other: Norwegian.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Until: 6.9.2010.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: See the tender documents with annexes for
further information.
The Purchasing Authority is acting on behalf of the following
organisations:
Bamble, Drangedal, Kragerø, Porsgrunn, Siljan and Skien municipalities.
(NT Ref:200290).
VI.5) DATE OF DISPATCH OF THIS NOTICE: 9.3.2010.


GKI Grenlandskommunenes Innkjøpsenhet,Postboks 158 - Sentrum, attn: v/Rune HagøyNORWAY-3701Skien. Tel.+47 35589009. E-mail:rune.hagoy@skien.kommune.no. Fax+47 35589011.
(Supplement to the Official Journal of the European Union, 11.3.2010, 2010/S 49-072976)Instead of:
II.1.6) Common procurement vocabulary (CPV): 30232100, 30121000, 3012120
Information about lots.
Lot No: X Title X
1) Short description: The tenderers are invited to submit tenders for the entire, parts of or separate products/services given in the tender documents. It is also possible to submit tender(s) for one or several municipality(ies). See the tender documents for further information.
2) Common procurement vocabulary (CPV): 30121000, 30121200, 30232100Read:
II.1.6) Common procurement vocabulary (CPV): 30232100, 30121000, 3012120, 50313100, 50313200
Information about lots.
Lot No: X Title X
1) Short description: The tenderers are invited to submit tenders for the entire, parts of or separate products/services given in the tender documents. It is also possible to submit tender(s) for one or several municipality(ies). See the tender documents for further information.
2) Common procurement vocabulary (CPV): 30121000, 30121200, 30232100, 50313100, 50313200
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