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UK-London: repair and maintenance services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   LONDON
Notice/Contract Number:   eu:72881-2010
Publication Date:   Mar 11, 2010
Deadline:   Apr 13, 2010
Buyer:   HOMES FOR HARINGEY
Original Language:   English

Contact Information
Address:   HOMES FOR HARINGEY
LONDON, Outer London
United Kingdom
Web Site:   http://www.homesforharingey.org

Goods, Works and Services

 

Summary

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Notice Type: 2230 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 49/2010, #72881-2010
Contract Nature: Service contract
Procedure Type: Accelerated restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Homes for Haringey, Level 6
South, River Park House, 225 High Road, Wood Green, Attn: Construction
Procurement Group, London N22 8HQ, UNITED KINGDOM. Tel. +44 2084891073.
E-mail: doorentry.procurement@haringey.gov.uk. Fax +44 2084891759.
Internet address(es):
General address of the contracting authority:
http://www.homesforharingey.org.
Further information can be obtained at: The Mayor and Burgesses of the
London Borough of Haringey, Floor 5, Alexandra House, 10 Station Road,
Wood Green, Attn: Construction Procurement Group, London N22 7TR, UNITED
KINGDOM. Tel. +44 2084891073. E-mail: doorentry.procurement@haringey.gov.uk
. Fax +44 2084891759. URL: http://www.haringey.gov.uk.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
The Mayor and Burgesses of the London Borough of Haringey, Floor 5,
Alexandra House, 10 Station Road, Wood Green, Attn: Construction
Procurement Group, London N22 7TR, UNITED KINGDOM. Tel. +44 2084891073.
E-mail: doorentry.procurement@haringey.gov.uk. Fax +44 2084891759. URL:
http://www.haringey.gov.uk.
Tenders or requests to participate must be sent to: The Mayor and
Burgesses of the London Borough of Haringey, Floor 5, Alexandra House, 10
Station Road, Wood Green, Attn: Construction Procurement Group, London N22
7TR, UNITED KINGDOM. Tel. +44 2084891073. E-mail:
doorentry.procurement@haringey.gov.uk. Fax +44 2084891759. URL:
http://www.haringey.gov.uk.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
Housing and community amenities.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-London: planned preventative maintenance and responsive repairs - door
entry and cctv systems.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 1.
Main place of performance: Designated properties managed and/or maintained
by Homes for Haringey on behalf of London Borough of Haringey and within
the boundaries of the London Borough of Haringey, London. Outer London.
NUTS code: UKI2.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The Contract is
for the provision of Planned Preventative Maintenance and Responsive
Repairs - Door Entry and CCTV Systems to existing systems.
The contract will be for 5 years with an option to extend further period
of 2 year depending upon the contractor's performance at the end of Year 5
and this shall be at the Authority's sole discretion.
The 2 lots will comprise of parts of the borough, full details will be
included in the Tender Documents. There will be one contractor appointed
for each lot. Contractors will be able to tender for both lots but will be
awarded only one lot.
All door entry systems will require servicing at least 3 monthly
intervals, or in accordance with the specific manufacturers instruction
for each installation.
II.1.6) Common procurement vocabulary (CPV): 50000000, 32234000,
42961100.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: See II.1.5 above. The expenditure for
both lots over the term of the contract is estimated at 2 000 000 GBP over
a 5 year term with a potentially 400 000 GBP per additional year.
II.2.2) Options: Yes.
Description of these options: The contract may be extended at the
Authority's sole discretion for further two years.
Provisional timetable for recourse to these options: in months: 60 (from
the award of the contract).
Number of possible renewals: 2.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 60 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: UK-London: area a - west of the borough, wood green and hornsey
area
1) SHORT DESCRIPTION: Repair and maintenance services.Access control
system.Closed-circuit television cameras.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50000000, 42961100, 32234000.
3) QUANTITY OR SCOPE: Circa 323 blocks incorporating 3 994 dwellings
(subject to variation). The expenditure over the term of the contract is
estimated at 650 000 GBP over a 5 year term with a potentially 130 000 GBP
per additional year.
Estimated cost excluding VAT: 650 000 GBP.
LOT NO 2
TITLE: UK-London: area b - east of the borough, north tottenham, south
tottenham and broadwater farm
1) SHORT DESCRIPTION: Repair and maintenance services.Closed-circuit
television cameras.Access control system.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50000000, 42961100, 32234000.
3) QUANTITY OR SCOPE: Circa 311 blocks incorporating 7 925 dwellings
(subject to variation). including Concierge scheme borough wide. The
expenditure over the term of the contract is estimated at 1 350 000 GBP
over a 5 year term with a potentially 270 000 GBP per additional year.
Estimated cost excluding VAT: 1 350 000 GBP.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Parent Company Guarantee or
Performance Bond.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Will be specified in
the Tender Documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint an several liability in the
event of a joint bid.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
This will be detailed in the Tender Documents.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) is
bankrupt or is being wound up, where his affairs are being administered by
the court, where he has entered into an arrangement with creditors, where
he has suspended business activities or is in any analogous situation
arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Will be specified in the Tender Documents and will be in accordance with
Article 45 to 52 of Directive 2004/18/EC and Regulation 23 to 29 of the
Public Contracts Regulations 2006 and as set out in the Pre-Qualification
Questionnaire available from the address in section I.2.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (a) appropriate
statements from banks or, where appropriate, evidence of relevant
professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last three financial years available, depending on the date on
which the undertaking was set up or the economic operator started trading,
as far as the information on these turnovers is available.
Will be specified in the tender Documents, and will be in accordance with
Article 47 of Directive 2004/18/EC and Regulations 24 and 26 of the Public
Contracts Regulations 2006 and as set out in the Pre-Qualification
Questionnaire available from the address in section I.2.
Minimum level(s) of standards possibly required: The Authority will
undertake a Dun and Bradstreet, or equally approved credit check on
applicants and the minimum acceptable rating from this check is noted in
the Pre-Qualification Questionnaire available from the address in section
I.2. An award of contract will not be made where the total value of the
work per contractor envisaged under the relevant contract exceeds 25 % of
the Applicant's annual turnover. Consortia applications may be submitted.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Will be specified in the Tender Documents.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Accelerated restricted.
Justification for the choice of accelerated procedure: The EU Accelerated
Restricted Procedure will be used to procure this service in accordance
with the European Commission's decision to relax the rules on its use
during 2009 and 2010.as adopted and implemented by the measures detailed
within IP/08/2040, issued on 19.12.2008 following the recommendations of
the European Council to the Commission of 12.12.2009. In doing so The
Authority wishes to shorten the procurement timescale.
The public procurement Directive 2004/18/EC allows recourse to accelerated
procedures where justified on the grounds of urgency. The Commission
recognises that the exceptional nature of the current economic situation
can justify the use of the accelerated procedure reducing considerably the
overall time limit of the procedure from 87 days to 30 days. Such
presumption of urgency should apply throughout 2009 and 2010 for all major
public projects.
In view of this, the period for bidders to prepare their tender has
reduced to 28 days.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 8
Objective criteria for choosing the limited number of candidates: As set
out in the Pre Qualification Questionnaire.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
DE2010.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 7.4.2010 - 13:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
13.4.2010 - 13:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 17.5.2010.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Date: 14.6.2010 - 13:00.
Place: London Borough of Haringey, Construction Procurement Group, Floor
5, Alexandra House, 10 Station Road, Wood Green, London, N22 7TR.
Persons authorised to be present at the opening of tenders: yes.
Homes for Haringey Authorised Officers.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: 1) The Contracting Authority is the Homes
for Haringey Ltd. (2) The selection process will have a balanced weighting
between quality & price as detailed in the PQQ. (3) The Contracting
Authority has a duty to deliver Best Value and Performance Improvement in
accordance with the UK-Local Government Act 1999 and the UK-Audit
Commission Act 1998. The requirements under these two UK-Acts will have
been considered and reflected in the Contracting Authority's tender
evaluation criteria and weightings. (4) Applicants are advised that TUPE
may apply to the existing employees engaged on the current contracts;
relevant details will be included within the tender. (5) The contractor
will be required as a condition of contract to comply with: the
Contracting Authority's Contract Procedure rules. (6) Where more than one
organisation from the same group of companies wishes to submit an
expression of interest, only one organisation will be considered for
shortlisting. In the event of more than one organisation from the same
group of companies being eligible for shortlisting, all but one of the
organisations will be requested to withdraw. The decision on which
organisations withdraw will be left to the organisations involved. (7) The
minimum annual turnover (or joint turnover where a consortia application)
requirement for Lot 1 is 520 000 GBP and 1 080 000 GBP for Lot 2. (8) Lot
1: A minimum of 5 and maximum of 8 organisations will be invited to
tender. Lot 2: A minimum of 5 and maximum of 8 organisations will be
invited to tender.
GO reference: GO 10030813/01.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Any appeals under this process should be addressed to the
contact in section I.1. The process for appeals is in accordance with
Regulation 32 (Information about contract award procedures and the
application of a standstill period prior to contract award) and regulation
47 (Enforcement of Obligations) of the Public Contracts Regulations 2006.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 8.3.2010.
Please note that this notice is for your information only.
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