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UK-Stafford: promotional services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   STAFFORD
Notice/Contract Number:   eu:72511-2010
Publication Date:   Mar 13, 2010
Deadline:   Apr 16, 2010
Buyer:   STAFFORDSHIRE COUNTY COUNCIL
Original Language:   English

Contact Information
Address:   STAFFORDSHIRE COUNTY COUNCIL
STAFFORD, Staffordshire CC
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 49/2010, #72511-2010
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender


Update: Mar 13, 2010


Notice Type: 8098 - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 51/2010, #74587-2010
Referenced Document Number: 72511-2010
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Staffordshire County Council,
17 Eastgate Street, Attn: Joanne Whitehouse, Stafford ST16 2NF, UNITED
KINGDOM. Tel. +44 1785854649. E-mail: joanne.whitehouse@staffordshire.gov.u
k. Fax +44 1785854660.
Internet address(es):
General address of the contracting authority:
www.staffordshire.gov.uk/business/procurement.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Design and Supply of Marketing Equipment.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Staffordshire.
NUTS code: UKG24.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Design and
supply of marketing services and equipment for use in a catering
environment in schools within the Staffordshire County Council area to
promote the use of the catering facilities.
II.1.6) Common procurement vocabulary (CPV): 79342200, 79341400,
22000000, 22458000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Design and supply of marketing services
and equipment for use in a catering environment in schools within the
Staffordshire County Council area to promote the use of the catering
facilities. Staffordshire Catering Services is looking to appoint and
develop a partnership with a single provider to procure the complete
package. The provider will be responsible for managing the whole process
of:
Providing initial branding concept/updated version of the current
branding.
Design of artwork.
Supply of branded display materials.
Pre-installation assessment/measurement for branded materials.
Delivery and installation of branded materials.
After Sales Service.
II.2.2) Options: Yes.
Description of these options: The initial period is 1 September 2010 to
31.8.2011 (with 2 x 12 month options to extend- therefore options may be
taken up for the period 1.9.2011 to 31.8.2012 and 1.9.2012 to 31.8.2013).
The options will be exercised at the discretion of the County Council.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.9.2010. Completion: 31.8.2010.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payments may be made
following acceptance by the banking agents of the County Council.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: No special legal form is required by
the grouping of providers but each provider will be required to become
jointly or severally responsible for the contract before acceptance.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Any tender
may be rejected from a company/organisation who inter alia:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council
Joint Action 98/742/JHA respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Please refer to Regulation no 23 of the Public Procurement Regulations
2006 (SI No 5) for additional rejection criteria (see link).
http://www.opsi.gov.uk/si/si2006/20060005.htm.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Financial checks will be
undertaken for economic operators using the Councils current financial
assessors n2check (www.n2check.com). Economic operators will be assessed
according to the level of risk stipulated by n2checkEconomic . Any
Economic Operator being given an above average (or lower) risk rating may
be disqualified.
The organisation should hold as a minimum the following insurance levels
or be able to provide with their response, a written statement advising
that should they be awarded the contract they will have the required
levels of insurance in place for the commencement of the contract.
Public Liability 5 000 000 GBP.
Employers Liability 10 000 000 GBP.
Professional Indemnity 2 000 000 GBP.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates:
Capacity, organisational structure and service delivery 40 %.
Experience and references 25 %.
Technical capability 30 %.
Environmental considerations 5 %.
Please refer to PQQ documents for sub-criteria.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PC291.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 7.4.2010.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
16.4.2010 - 15:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: This notice is for a framework agreement
for the design and supply of marketing equipment for use in a catering
environment and is not itself a contract and there is no guarantee of
volumes of business under this agreement.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Staffordshire County
Council, 17 Eastgate Street, Stafford ST16 2NF, UNITED KINGDOM. E-mail:
joanne.whitehouse@staffordshire.gov.uk. Tel. +44 1785854649. URL:
www.staffordshire.gov.uk/business/procurement. Fax +44 1785854660.
Body responsible for mediation procedures:
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: The Contracting Authority will incorporate a minimum 10
calendar day standstill period (or 15 days where non-electronic or fax
methods are used) at the point that an award decision notice is
communicated to tenderers. The award decision notice will specify the
criteria for the award of the contract/framework agreement, the reasons
for the decision, including the characteristics and relative advantages,
the name and score of the successful tender; and will specify when the
standstill period is expected to end or the date before which the
contracting authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract/framework agreement has not
been successfully resolved, the Public Contracts (Amendment) Regulations
2009 provide for aggrieved parties who have been harmed or are at risk of
a breach of the rules to take action in the High Court (England, Wales and
Northern Ireland). Any such action must be brought promptly (generally
within 3 months). The Court may order the setting aside of the award
decision or may order the Contracting Authority to amend any document and
may award damages. If a framework agreement has been entered into the
Court may make a declaration of ineffectiveness or may order that the
duration of any relevant specific contract be shortened and additionally
may award damages. The time limit for seeking such a declaration is
generally 30 days from notification of the award (either by award decision
notification or contract award notice depending upon the circumstances) or
otherwise 6 months.
VI.4.3) Service from which information about the lodging of appeals may
be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE: 10.3.2010.


Staffordshire County Council, 17 Eastgate Street, attn: Joanne Whitehouse
UK-ST16 2NF Stafford. Tel. +44 1785854649. E-mail:
joanne.whitehouse@staffordshire.gov.uk. Fax +44 1785854660.
(Supplement to the Official Journal of the European Union, 11.3.2010,
2010/S 49-072511)
RE: CPV: 79342200, 79341400, 22000000, 22458000.
Promotional services.
Advertising campaign services.
Printed matter and related products.
Instead of: II.3) Duration of the contract or time-limit for completion:
Completion: 31.8.2010.
Read: II.3) Duration of the contract or time-limit for completion:
Completion: 31.8.2011.
Please note that this notice is for your information only.
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