UK-Paisley: disposable catering supplies

Request For Proposals

Country:

United Kingdom

City/Locality:

PAISLEY

Notice/Contract Number:

eu:72419-2010

Publication Date:

Mar 11, 2010

Deadline:

Apr 7, 2010

Buyer:

SCOTLAND EXCEL

Original Language:

English

Address:

SCOTLAND EXCEL
PAISLEY, UNITED KINGDOM
United Kingdom

Web Site:

http://www.scotland-excel.org.uk

view in:

Notice Type: 2110 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 49/2010, #72419-2010
Referenced Document Number: 102840-2009
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

view in:

CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Scotland Excel, Unit 5, Anchor
Mill, 7 Thread Street, Attn: Catering/Cleaning Team, Paisley PA1 1JR,
UNITED KINGDOM. Tel. +44 1418426600. E-mail: team4@scotland-excel.org.uk.
Fax +44 1418426661.
Internet address(es):
General address of the contracting authority:
http://www.scotland-excel.org.uk.
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/
search/Search_AuthProfile.aspx?ID=AA10383.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Supply and Distribution of Catering Disposables.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Multiple delivery sites across Scotland.
NUTS code: UK.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 25.
Duration of the framework agreement: Duration in months: 13.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 5 000 000 GBP.
II.1.5) Short description of the contract or purchase(s): This framework
contract is for Supply and Distribution of Catering Disposables.
Any contract entered into in terms of this tender shall remain in force
for the period stated in the tender or until the cumulative value of
business placed under the contract for the complete range of goods
specified reaches GBP 5 000 000 over the 13 or 25 month period, whichever
is the earlier.
The approximate value for the 27 Scotland Excel members participating from
7.6.2010 is GBP 2 000 000 per annum.
Participation from other local authorities in Scotland, that become
Scotland Excel members, could potentially increase the value of this
contract to approximately GBP 2 500 000 per annum. However this will
depend upon members as stated in framework contract scope and prospective
members joining the contract and future usage.
During the period of the contract orders may be placed with the successful
contractor(s) at such times and for such quantities as may be required.
This contract may be extended during the contract term to include products
for all authorities/Scotland Excel members and the estimated value of the
contract reflects this.
II.1.6) Common procurement vocabulary (CPV): 39222100, 39221130,
39222120, 32354800, 39513200, 39222110.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: This Framework Contract (Ref. 1810) is
for the Supply and Distribution of Catering Disposables and is being
arranged by Scotland Excel in collaboration with Aberdeen City,
Aberdeenshire, Argyll & Bute, Dumfries & Galloway, East Ayrshire, East
Dunbartonshire, East Lothian, East Renfrewshire, Edinburgh, Fife,
Highland, Inverclyde, Midlothian, Moray, North Ayrshire, North
Lanarkshire, Renfrewshire, Scottish Borders, South Ayrshire, South
Lanarkshire, Tayside Procurement Consortium incorporating Tayside
Contracts, Tay Cuisine, Angus, Dundee City and Perth & Kinross, West
Dunbartonshire, West Lothian and Western Isles.
Please note Argyll & Bute, North Ayrshire & Western Isles include offshore
locations. Provision of this service is to commence with these
participating Member Councils with the possibility of being extended to
all Scotland Excel Member establishments in Scotland. Please refer to
FINANCIAL section for details of councils who may participate during the
period of the contract. Entry dates are only a guide and flexibility is
required from awarded supplier(s) with regards to entry dates and
authorities.
The contract may be awarded on a geographical lot basis. Tenderers must
quote for complete geographical lots. Offers or part offers for those
authorities incorporating islands, namely, Argyll & Bute, North Ayrshire
and Western Isles may be considered.
Tenderers may offer to supply one or more Authorities which should be
indicated on the Intention of Service page of the tender which is detailed
within the SERVICE SECTION.
Tenderers should offer for all products, however, where a tenderer offers
to supply less than 90 % of the products detailed in the Schedule of Offer
then their offers may not be considered. For the avoidance of doubt,
offers from tenderers of less than the 90 % may only be accepted where
there has been no other offer received for each geographical lot. Please
note all products offered must have an equal or equivalent specification
as stated in the Quality section of the tender.
Where tenderers have offered for more than 90 % of products for evaluation
purposes where no offer has been provided, Scotland Excel will calculate
and attribute the highest price of all offers received for that specific
product.
Scotland Excel and Authorities reserve the right to reject any offer for
any product which they deem not to meet the specification required. Should
this occur Scotland Excel will treat the offer for that individual product
as a "No Offer".
Any award of this contract will be based on the most economically
advantageous offer or offers received. It would be envisaged that the
framework contract would be awarded to 1 supplier per Geographical lot.
However, Scotland Excel reserves the right to award the contract to one
contractor, to three or more contractors per geographical lot on the basis
of value for money, or not to accept any offer. Scotland Excel also
reserves the right to award this contract in whole or part.
Scotland Excel and the Authorities reserve the right to evaluate the
offers against individual authority product mixes.
Estimated value excluding VAT: 5 000 000 GBP.
II.2.2) Options: Yes.
Description of these options: The period of the contract shall be 7.6.2010
- 31.7.2011. Scotland Excel reserves the right, subject to satisfactory
service provision and Scotland Excel member satisfaction, to extend the
contract for a period of up to one year until 31.7.2012 with these
participating Member Authorities and all other Scotland Excel members with
the possibility of being extended to all Authorities establishments in
Scotland.
Number of possible renewals: 1.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
7.6.2010. Completion: 31.7.2012.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Supply and Distribution of Catering Disposables
1) SHORT DESCRIPTION: The contract may be awarded on a geographical lot
basis. Tenderers must quote for complete geographical lots. Offers or part
offers for those authorities incorporating islands, Argyll & Bute, North
Ayrshire and Western Isles may be considered.
Tenderers may offer to supply one or more Authorities which should be
indicated on the Intention of Service page of the tender which is detailed
within the SERVICE SECTION.
2) COMMON PROCUREMENT VOCABULARY (CPV): 39222100, 39222110, 39222120,
39221130, 32354800, 39513200.
3) QUANTITY OR SCOPE: Any award of this contract will be based on the
most economically advantageous offer or offers received. It would be
envisaged that the framework contract would be awarded to 1 supplier per
Geographical lot. However, Scotland Excel reserves the right to award the
contract to one contractor, to three or more contractors per geographical
lot on the basis of value for money, or not to accept any offer. Scotland
Excel also reserves the right to award this contract in whole or part.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: All prices quoted in
the tender must be in Sterling and rounded to two decimal places. Payments
will be made to the appointed contractor(s) in sterling within 30 days
from the date of invoice(s) issued at the time of or subsequesnt to
delivery of goods.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: In the event of an associated group of
companies being successful, Scotland Excel will require each company and
group to be jointly and severally liable for the satisfactory performance
of the contract. This assurance will be required in writing before any
contract can be awarded to such group.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (1) All
candidates will be required to produce a certificate or declaration
demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which
they are established, regarding registration on the professional or trade
register.
(6) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a
member of the relevant organisation, in the State where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established
(9) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (1) All candidates will
be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant
professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their
managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract;
(3) All candidates will be required to provide certification from an
independent body attesting conformity to environmental management
standards in accordance with the Community Eco-Management and Audit Scheme
(EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by
an independent body attesting the compliance of the economic operator with
quality assurance standards based on the relevant European standards.
(5) Certificates drawn up by official quality control institutes or
agencies of recognised competence attesting the conformity of products
clearly identified by references to specifications or standards.
(6) Samples, descriptions and/or photographs, the authenticity of which
must be certified if the contracting authority so requests.
(7) A statement of the principal goods sold or services provided by the
supplier or the services provider in the past 3 years, detailing the dates
on which the goods were sold or the services provided; the consideration
received; the identity of the person to whom the goods were sold or the
services were provided
(8) A check may be carried out by the contracting authority or by a
competent official body of the State in which the candidate is
established, to verify the technical capacity of the candidate; and if
relevant, on the candidates study and research facilities and quality
control measures;
(9) A statement of the candidate's technical facilities; measures for
ensuring quality; and their study and research facilities;
(10) An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
(11) A statement of the technicians or technical services available to the
candidate to carry out the work under the contract; or be involved in the
production of goods or the provision of services under the contract;
particularly those responsible for quality control, whether or not they
are independent of the candidate.
(12) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract.
(13) A list of works carried out over the past 5 years, detailing the
value of the consideration received; when and where the work or works were
carried out; and whether they were carried out according to the rules of
the trade or profession and properly completed.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
1. Financial. Weighting: 70 %.
2. Service. Weighting: 10 %.
3. Quality. Weighting: 17 %.
4. Administration. Weighting: 3 %.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
18/10 - PC/4.
IV.3.2) Previous publication(s) concerning the same contract: Prior
information notice
Notice number in OJ: 2009/S 71-102840 of 9.4.2009.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 31.3.2010.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
7.4.2010 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Until: 5.8.2010.
IV.3.8) Conditions for opening tenders: Date: 7.4.2010 - 12:00.
Place: Scotland Excel, Unit 5, Anchor Mill, 7 Thread Street, Paisley, PA1
1JR.
Persons authorised to be present at the opening of tenders: yes.
The only persons who may be present at the opening of tenders will be
those members and officials of Renfrewshire Council and/or Scotland Excel.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: Estimated timing for
further notices to be published approximately one year prior to the expiry
of the framework contract.
VI.3) ADDITIONAL INFORMATION: The period of the contract shall be
7.6.2010 - 31.7.2011. Scotland Excel reserves the right, subject to
satisfactory service provision and Scotland Excel member satisfaction, to
extend the contract for a period of up to one year until 31.7.2012 with
these participating Member Authorities and all other Scotland Excel
members with the possibility of being extended to all Authorities
establishments in Scotland.
Collabarative arrangements:
This Framework Contract (Ref. 1810) is for the Supply and Distribution of
Catering Disposables and is being arranged by Scotland Excel in
collaboration with Aberdeen City, Aberdeenshire, Argyll & Bute, Dumfries &
Galloway, East Ayrshire, East Dunbartonshire, East Lothian, East
Renfrewshire, Edinburgh, Fife, Highland, Inverclyde, Midlothian, Moray,
North Ayrshire, North Lanarkshire, Renfrewshire, Scottish Borders, South
Ayrshire, South Lanarkshire, Tayside Procurement Consortium incorporating
Tayside Contracts, Tay Cuisine, Angus, Dundee City and Perth & Kinross,
West Dunbartonshire, West Lothian and Western Isles.
Please note Argyll & Bute, North Ayrshire & Western Isles include offshore
locations. Provision of this service is to commence with these
participating Member Councils with the possibility of being extended to
all Scotland Excel Member establishments in Scotland. Please refer to
FINANCIAL section for details of councils who may participate during the
period of the contract. Entry dates are only a guide and flexibility is
required from awarded supplier(s) with regards to entry dates and
authorities.
(SC Ref:184994).
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: An economic operator that suffers, or risks suffering,
loss or damage attributable to a breach of duty under the Public Contracts
(Scotland) Regulations 2006 (SSI 2006/1) (as amended) may bring
proceedings in the Sheriff Court or the Court of Session.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 9.3.2010.

Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.

UK-Paisley: disposable catering supplies

Request For Proposals

General Information

Contact Information

Goods, Works and Services

Summary

Original Text