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UK-Grimsby: repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   GRIMSBY
Notice/Contract Number:   eu:71219-2010
Publication Date:   Mar 10, 2010
Deadline:   Apr 15, 2010
Buyer:   NORTH EAST LINCOLNSHIRE BOROUGH COUNCIL ON BEHALF OF ITSELF AND THE CONTRACTING AUTHORITIES SET OUT IN SECTION VI.3
Original Language:   English

Contact Information
Address:   NORTH EAST LINCOLNSHIRE BOROUGH COUNCIL ON BEHALF OF ITSELF AND THE CONTRACTING AUTHORITIES SET OUT IN SECTION VI.3
GRIMSBY, North and North East Lincolnshire
United Kingdom
Web Site:   http://www.nelincs.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 22M0 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 48/2010, #71219-2010
Contract Nature: Service contract
Procedure Type: Competitive dialogue
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): North East Lincolnshire
Borough Council on behalf of itself and the contracting authorities set
out in Section VI.3, Municipal Offices, Town Hall Square, Attn: Kevin
Harris, Grimsby DB31 1HU, UNITED KINGDOM. Tel. +44 1472323154. E-mail:
bsf@nelincs.gov.uk.
Internet address(es):
General address of the contracting authority: http://www.nelincs.gov.uk.
Address of the buyer profile: NA.
Further information can be obtained at: North East Lincolnshire Borough
Council, Building Schools for the Future, Children's Services, Unit 2,
Acorn Business Park, Attn: Kevin Harris, Grimsby DN32 0LT, UNITED KINGDOM.
Tel. +44 1472323154. E-mail: bsf@nelincs.gov.uk.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
North East Lincolnshire Borough Council, Building Schools for the Future,
Children's Services, Unit 2, Acorn Business Park, Attn: Kevi Harris,
Grimsby DN32 9LY, UNITED KINGDOM. Tel. +44 1472323154. E-mail:
bsf@nelincs.gov.uk.
Tenders or requests to participate must be sent to: North East
Lincolnshire Borough Council, Municipal Offices, Town Hall Square,
Contact: Chief Executive, Grimsby DN31 1HU, UNITED KINGDOM.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Building schools for the future - ICT managed service provision.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 7.
Main place of performance: North East Lincolnshire and adjacent areas.
NUTS code: UKE13.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The contracting
authority seeks an innovative ICT Managed Service provider to work in
partnership to develop and deliver ICT transformation as part of a project
being undertaken by it under the building schools for the future programme
(BSF).
The ICT Managed services will be procured under the core standards of the
partnerships for schools (PfS) standard ICT output specification, tailored
to meet local needs at both contracting authority and school level. The
BSF project is anticipated to include nine secondary schools including a
pupil referral unit. The contracting authority's ICT requirements are
likely to extend beyond this to include primary schools within the area
and to other educational establishments. The contracting authority is
considering including ICT provision at leisure and business facilities
managed by the contracting authority and would look to discuss its
requirements in respect of this with bidders during the procurement. The
contracting authority may require the succesful bidder to enter into
separate contractual arrangements in respect of some or all of these
different elements.
Bidders should note that the BSF schools will be built by a contractor
selected from the PfS Design and build contractors framework and that the
successful bidder will be expected to work on an integrated basis with the
design and build bidders and their sub-contractors (as applicable) both
during the procurement of the design and build contractor and the build
stage of the BSF schools.
Services required will be further specified and fine tuned throughout the
procurement and are likely to include the provision of:
1. ICT installation services comprising design, integration with
associated design and build contracts, supply, installation and testing of
ICT infrastructure, software and hardware, and associated training and
support;
2. ICT operational services comprising data centre support and maintenance
services, including security, back up, disaster recovery, and continuous
training in respect of ICT services at new build and remodelled schools;
3. ICT education support networks covering individual establishments,
grouped establishments, virtual classroom provision, remote access
locations, including student home working services, and an integrated
learning platform;
The contracting authority also recognises the potential for the BSF ICT
managed service provider to extend aspects of the service delivery to a
wider range of the contracting authority's estate, for example, through
the Primary Capital Programme and other areas of education, local
government and publically funded service delivery. Integration with the
leisure estate may be a key feature of the development of the ongoing
service. The contracting authority would wish to explore the potential for
including some scope for the further development of these extended
services within the arrangements between the contracting authority and the
successful bidder. Funding for these additional services would be from
other sources and separate contractual arrangements may need to be entered
into in addition to the BSF ICT contract. Services may also include the
provision of hardware, software and supporting ancillaries associated with
the development and provision of smart school facility management
including data collection, data management, access control, telephony,
security, cashless catering and other services that have or may typically
be provided under a BSF project.
The ICT Managed service provider is likely to be required to provide the
managament and/or integration of ICT related services where the
contracting authority's existing arrangements are either transferred or
due to expire and also interim services to provided to both the primary
schools (and other educational establishments) and to the existing school
buildings during the construction phase.
Further information in relation to the above can be found in the
Descriptive Document.
II.1.6) Common procurement vocabulary (CPV): 50300000, 72100000,
72200000, 72220000, 72227000, 72228000, 72314000, 72315000, 72250000,
32235000, 72253000, 72251000, 72254000, 72263000, 72260000, 72110000,
45314000, 51000000, 51600000, 72225000, 72500000, 72514300, 51611100,
72268000, 48000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The potential value of the provision of
the ICT Managed Services is 12 000 000 GBP. This figure is based upon the
total potential value of the following components which comprise the
overall package:
1. The estimated value of BSF ICT is in the region of 9 300 000 GBP;
2. The estimated value of ICT Primary is in the region of 2 000 000 GBP;
3. The estimated value for ICT solutions at leisure facilities is in the
region of 300 000 GBP;
4. The value and scope of any additional services will be explored with
bidders throughout the procurement and may be assessed through a new
project approval procedure after the conclusion of the contracts. The
potential exists for the provision of ICT services to a wider audience
including other education and community users and the contracting
authority. The value of these services will be in addition to the above
figure, but cannot be confirmed at the present time.
II.2.2) Options: Yes.
Description of these options: The contract between the selected bidder and
the contracting authority will be for a period of 5 years with an option
to extend (exercisable during the initial 5 year term) for a further 5
years. The contracting authority estimates that the duration of the
contract will be for the time period set out at II.3 below.
Provisional timetable for recourse to these options: in months: 60 (from
the award of the contract).
Number of possible renewals: 1
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 60 (from the award of the
contract).
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
13.4.2011. Completion: 13.4.2016.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: The contracting authority
reserves the right to require deposits, guarantees, bonds and other forms
of appropriate security.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: These will be
detailed as the procurement process progresses. It is anticipated that
payment will be based on performance based milestones and/or a payment
mechanism.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: The contracting authority reserves the
right to require groupings of contractors to take a particular legal form
or to require a single contractor to take primary liability or to require
that each party undertakes joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Under this project the contractor and its supply chain will be required to
actively participate in the achievement of social and/or environmental
policy objectives relating to recruitment and training (including the
provision of apprenticeships) and supply chain initiatives. Accordingly,
contract performance may relate in particular to social and environmental
conditions.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: In
accordance with Articles 45 to 50 of Directive 2005/18/EC and Regulations
23 to 25 of the Public contracts regulations 2006 and as set out in the
pre qualification questionnaire available from the address in Annex A.1.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: In accordance with
Article 47 of Directive 2004/18/EC and Regulation 24 of the Public
contracts regulations 2006 and as set out in the pre qualification
questionnaire available from the address in Annex A.1.
Minimum level(s) of standards possibly required: As set out in the pre
qualification questionnaire.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and
Regulations 25 of the Public contracts regulations 2006 and as set out in
the pre qualification questionnaire available from the address in Annex
A.1.
Minimum level(s) of standards possibly required:
As set out in the pre qualification questionnaire.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Competitive dialogue.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 3
Objective criteria for choosing the limited number of candidates: As set
out in the pre qualification questionnaire which is available from the
address in Annex A.1.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated yes.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
NA.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
15.4.2010 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: North East Lincolnshire Borough Council is
acting as lead contracting authority on behalf of the following
contracting authorities (and their statutory successors and organisations
created as a result of re-organisation or organisational changes):
Partnerships for Schools of 33 Greycoat Street, London SW1P 2QF and the
following School Governing Bodies and Diocesan Authorities: the Governing
Body of Matthew Humberstone Church of England School, The Diocese of
Lincoln, the Governing Body of St Mary's Catholic School, the Catholic
Diocese of Nottingham, the Governing Body of Lisle Marsden CE Aided
Primary School, the Governing Body of St Joseph's Catholic Primary School,
the Governing Body of East Ravendale Church of England Primary School, the
Governing Body of Canon Peter Hall Church of England Primary School, the
Governing Body of Humberston Church of England Primary School, the
Governing Body of St Peter's Church of England Primary School, the
Governing Body of Stallingborough Church of England Primary School, the
Trustees and the Governing Body of the joint church trust school St
Andrews College to be established in the area of North East Lincolnshire
and any academies foundation schools or trust schools which may be or are
established in North East Lincolnshire; Learning and Skills Councils,
Franklin College, Grimsby Institute of Further and Higher Education, Local
Health Organisations and other publicly funded bodies partnering with the
authority in the delivery of the ICT Services. Partnerships for Schools is
the non departmental public body established by the Department of
Education and Skills (now Department of Children Schools and Families) to
implement the BSF initative. More information is available from
www.partnershipsforschools.org.uk.
Section IV.3.3 - The PQQ and Descriptive document and the Ebox details are
available upon request from the address specified in Annexe A.I from the
date of despatch of this notice. Section IV.3.4 -Expressions of interest
must be by way of completion and return of the PQQ by the date and time
specified in Section IV.3.4.
Section IV.3.4 - Economic Operators wishing to participate should obtain a
pre qualification questionnaire from the address specified in Annexe A.I,
complete it and return it to the address in Annexe A.III by the date and
time specified in Section IV.3.4.
Parties expressing an interest in and/or tendering to the contracting
authority in respect of the ICT Managed Service shall do so at their own
costs. The contracting authority shall in no circumstances be responsible
for the costs of parties expressing an interest in and/or tendering
including but not limited to circumstances where the procurement process
is cancelled for whatever reason whatsoever.
Bidders should note that the Transfer of undertakings (protection of
employment) regulations 2006 may apply to this opportunity.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: North East Lincolnshire
Borough Council, Municipal Offices, Town Hall Square, Grimsby DN31 1HU,
UNITED KINGDOM.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: In accordance with Regulation 32 (Information about
contract award procedures and the application of standstill period prior
to contract award), Regulation 32A (Standstill period) and part 9 of the
public contracts regulations and in accordance with any applicable
provisions of any other EU directives and/or regulations.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 8.3.2010.
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