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UK-Northampton: real estate services with own property

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   NORTHAMPTON
Notice/Contract Number:   eu:71165-2010
Publication Date:   Jun 5, 2010
Deadline:   Apr 16, 2010
Buyer:   NORTHAMPTONSHIRE COUNTY COUNCIL (NCC)
Original Language:   English

Contact Information
Address:   NORTHAMPTONSHIRE COUNTY COUNCIL (NCC)
NORTHAMPTON, Northamptonshire
United Kingdom

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 48/2010, #71165-2010
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender


Update: Jun 5, 2010


Notice type: 013EA - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 108/2010, #163111-2010
Referenced Document Number: 71165-2010
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Northamptonshire County
Council (NCC), County Hall, George Row, Northampton NN1 1AN, UNITED
KINGDOM.
Internet address(es):
General address of the contracting authority: www.northamptonshire.gov.uk.
Further information can be obtained at: All clarification questions Must
be sent via messaging tool on Bravo Solution, Do not email or call NCC
staff directly. URL: http://ncc.bravosolution.co.uk.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
All tender (PQQ & ITT) documents will be available on Bravo Solution, Do
not email or call NCC staff directly. URL: http://ncc.bravosolution.co.uk.
Tenders or requests to participate must be sent to: By registering on
Bravo Solution and Completing the PQQ you are registering your interest to
participate, Do not email or call NCC staff directly. URL:
http://ncc.bravosolution.co.uk.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
Other: Estates Management Services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Professional estates services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 27.
Main place of performance: The county of Northamptonshire.
NUTS code: UKF23.
II.1.3) The notice involves: A public contract.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: Duration in months: 60.
Justification for a framework agreement, the duration of which exceeds
four years: A 5 year contract period is determined by the manner in which
Central Government issues rateable values and appeals processes.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 9 500 000 GBP.
II.1.5) Short description of the contract or purchase(s): The contract is
for the provision of Professional Estates for the properties held by
Northamptonshire County Council. These will vary in requirement due to
size and use. The framework agreement is expected to facilitate the
inclusion of further property addition or reduction to the council’s
property portfolio.
II.1.6) Common procurement vocabulary (CPV): 70100000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Northamptonshire has a relatively
buoyant local economy with unemployment rates below the regional and
national averages although the present economic recession is beginning to
impose a clear impact. Northamptonshire County Council, Northamptonshire
Police Authority and National Health Service Northampton administers and
in some cases, delivers its public services under the following
directorates:
— Health and adult social services,
— Children and young people’s services,
— Customer and community services,
— Environment, growth and commissioning,
— Finance and commercial management,
— Policy and partnerships,
— Local policing,
— Acute, emergency and ancillary health services.
The Council has utilises the following property portfolio; 477 freehold,
84 leasehold, 5 ground leases, 10 licensee, 4 tenant, 42 aided, 52
controlled, 31 foundation, 46 PFI, 22 management, 8 user rights. The
Police operate from c80 freehold and leasehold properties established
around the County. National Health Service Northampton operate from both
local community surgeries, hospitals, etc.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
days: 120 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Rent/Lease renewals/reviews
1) SHORT DESCRIPTION: Secure best value for money through reviewing
rent/lease agreements and if required managing lease breaks.
2) COMMON PROCUREMENT VOCABULARY (CPV): 70200000.
3) QUANTITY OR SCOPE: The Council has utilises the following property
portfolio; 477 freehold, 84 leasehold, 5 ground leases, 10 licensee, 4
tenant, 42 aided, 52 controlled, 31 foundation, 46 PFI, 22 management, 8
user rights. The Police operate from c80 freehold and leasehold properties
established around the County. National Health Service Northampton operate
from both local community surgeries, hospitals, etc.
Estimated cost excluding VAT: 3 000 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 60 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: The Contracting Authority intends
to use an eTendering system in this procurement exercise and reserves the
right to use a reverse auction.
LOT NO 2
TITLE: Business rates appeals
1) SHORT DESCRIPTION: Provision appealing the 2005 business rates
valuations. The provider will in the provision of these services will
comply with the RICS/IRRV/RSA Rating Consultancy Code of Practice.
2) COMMON PROCUREMENT VOCABULARY (CPV): 70332200.
3) QUANTITY OR SCOPE: The Council has utilises the following property
portfolio; 477 freehold, 84 leasehold, 5 ground leases, 10 licensee, 4
tenant, 42 aided, 52 controlled, 31 foundation, 46 PFI, 22 management, 8
user rights. The Police operate from c80 freehold and leasehold properties
established around the County. National Health Service Northampton operate
from both local community surgeries, hospitals, etc.
Estimated cost excluding VAT: 1 500 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 60 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: The Contracting Authority intends
to use an eTendering system in this procurement exercise and reserves the
right to use a reverse auction.
LOT NO 3
TITLE: Business rates and Council tax management services
1) SHORT DESCRIPTION: Provision of business rates and council tax
management services for a 5 year period. provision of rating support
services comply with the RICS/IRRV/RSA Rating Consultancy Code of Practice
http://www.rics.org/val/rating_code.html.
2) COMMON PROCUREMENT VOCABULARY (CPV): 70332200.
3) QUANTITY OR SCOPE: The Council has utilises the following property
portfolio; 477 freehold, 84 leasehold, 5 Ground leases, 10 licensee, 4
tenant, 42 aided, 52 controlled, 31 foundation, 46 PFI, 22 management, 8
user rights. The Police operate from c80 freehold and leasehold properties
established around the County. National Health Service Northampton operate
from both local community surgeries, hospitals, etc.
Estimated cost excluding VAT: 500 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 60 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: The Contracting Authority intends
to use an eTendering system in this procurement exercise and reserves the
right to use a reverse auction.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: The council may seek a
performance bond or a parent company guarantee in relation to the
contract.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Details will be in
the PQQ and/or the ITT documents.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Terms & Conditions supplied with ITT.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Suppliers
instructions how to express interest in this tender~:
1. Register your company on the eSourcing portal (this is only required
once) - Browse to the eSourcing Portal: https://ncc.bravosolution.co.uk
and click the link to register - Accept the terms and conditions and click
"continue" - Enter your correct business and user details - Note the
username you chose and click "save" when complete - You will shortly
receive an email with your unique password (please keep this secure)
2. Express an interest in the tender - Login to the portal with the
username/password - Click the "PQQs / ITTs open to all suppliers" link.
(These are Pre-qualification questionnaires or invitations to tender open
to any registered supplier) - Click on the relevant PQQ/ ITT to access the
content. - Click the "express interest" button in the "actions" box on the
left-hand side of the page. - This will move the PQQ /ITT into your "My
PQQs/ My ITTs" page. (This is a secure area reserved for your projects
only) -You can now access any attachments by clicking the "settings and
buyer attachments" in the "actions" box
3. Responding to the tender - You can now choose to "reply" or "reject"
(please give a reason if rejecting) - You can now use the ‘messages’
function to communicate with the buyer and seek any clarification - Note
the deadline for completion, then follow the onscreen instructions to
complete the PQQ/ ITT - There may be a mixture of online & offline actions
for you to perform (there is detailed online help available) You must then
publish your reply using the publish button in the "actions" box on the
left-hand side of the page. If you require any further assistance please
consult the online help, or contact the eTendering help desk.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Details will be in the
PQQ and/or the ITT documents.
Minimum level(s) of standards possibly required: Details will be in the
PQQ and/or the ITT documents.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Details will be in the PQQ and/or the ITT documents.
Minimum level(s) of standards possibly required:
Details will be in the PQQ and/or the ITT documents.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
Yes.
Royal Institution of Chartered Surveyors Red Book Practice Standards and
relevant statutory instruments.
RICS/IRRV/RSA Rating Consultancy Code of Practice.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 6.
Objective criteria for choosing the limited number of candidates: Details
will be in the PQQ and/or the ITT documents.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
LAC/CB/SES/160210.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 14.4.2010 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
16.4.2010 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 14.5.2010.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in days: 120 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: Date: 28.6.2010 - 12:00.
Place: County Hall, Northamptonshire County Council.
Persons authorised to be present at the opening of tenders: yes.
Procurement Officers.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: The Contracting Authority intends to use an
eTendering system in this procurement exercise and reserves the right to
use a reverse auction.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Paul White (Head of
Shared Services and Procurement), Northampton County Council, County Hall,
Northampton NN1 1AN, UNITED KINGDOM. URL: www.northamptonshire.gov.uk. Fax
+44 1604237158.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: NCC will incorporate a minimum 10 calendar day standstill
period at the point information on the award of the contract is
communicated to tenderers. This period allows unsuccessful tenderers to
seek further debriefing from the contracting authority before the contract
is entered into. Applicants have 2 working days from the notification of
the award decision to request additional debriefing and that information
has to be provided a minimum of 3 working days before the expiry of the
standstill period. Such additional information should be required from
(Refer to address in part 1.1) If an appeal regarding the award of a
contract has not been successfully resolved the Public Contracts
Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have
been harmed or are at risk of harm by a breach of the rules to take action
in the High Court (England, Wales and Northern Ireland). Any such action
must be brought promptly (generally within 3 months). Where a contract has
not been entered into the Court may order the setting aside of the award
decision or order the authority to amend any document and may award
damages. If the contract has been entered into the Court may only award
damages.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Paul White (Head of Shared Services and Procurement),
Northampton County Council, County Hall, Northampton NN1 1DN, UNITED
KINGDOM. Tel. +44 1604236465. URL: www.northamptonshire.gov.uk.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 5.3.2010.


Northamptonshire County Council (NCC), County Hall, George Row, UNITED
KINGDOM-NN1 1ANNorthampton.
(Supplement to the Official Journal of the European Union, 10.3.2010,
2010/S 48-071165)
Other additional information
Modifications have been made to the corresponding tender documents.
Addendum to notice to include the purchasing on behalf of:
— Northamptonshire County Council,
— Northamptonshire Police Authority,
— Northamptonshire National Health Service Trust,
— Northampton Borough Council.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.