Search      Advanced Search

UK-Coalville: printed books

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   COALVILLE
Notice/Contract Number:   eu:71157-2010
Publication Date:   Mar 11, 2010
Deadline:   Apr 14, 2010
Buyer:   NORTH WEST LEICESTERSHIRE DISTRICT COUNCIL
Original Language:   English

Contact Information
Address:   NORTH WEST LEICESTERSHIRE DISTRICT COUNCIL
COALVILLE, Leicestershire, Rutland and Northamptonshire
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

      view in:

Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 48/2010, #71157-2010
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender


Update: Mar 11, 2010


Notice Type: 8098 - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 49/2010, #71411-2010
Referenced Document Number: 71157-2010
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

      view in:

CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): North West Leicestershire
District Council, Whitwick Road, Attn: Max Clarkson, Coalville LE67 3FJ,
UNITED KINGDOM. Tel. +44 1530454523. E-mail:
max.clarkson@nwleicestreshire.gov.uk. Fax +44 1530454506.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-Leicestershire: council tax, nndr, benefits; printing collation and
delivery.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 15.
Main place of performance: 5 Local Authorities in Leicestershire;
Harborough District, North West Leicestershire District, Hinckley and
Bosworth Borough, Melton Borough and Oadby and Wigston Borough;
Leicestershire, Rutland and Northamptonshire.
NUTS code: UKF2.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Printing,
collation and delivery of council tax bills, NNDR, and benefits letters
for 5 Local Authorities. Printed matter and related products. Printed
books. Security-type printed matter. Printing and delivery services.
Printing and distribution services. Printing and related services.
Printing services. Services related to printing. Printed envelopes.
Miscellaneous printed matter.
II.1.6) Common procurement vocabulary (CPV): 22000000, 22110000,
22450000, 22900000, 79823000, 79800000, 79810000, 79820000, 30199710,
79824000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The total printing requirements in
relation to the annual council tax billing process for 5 authorities. Plus
some daily billing requirements and NNDR and Benefits letters.
Estimated value excluding VAT: 168 000 GBP.
II.2.2) Options: Yes.
Description of these options: There will be an option to extend the
contract for 2 separate 12 month periods, to a maximum of 5 years.
Provisional timetable for recourse to these options: in months: 36 (from
the award of the contract).
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.8.2010. Completion: 31.7.2013.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) is
bankrupt or is being wound up, where his affairs are being administered by
the court, where he has entered into an arrangement with creditors, where
he has suspended business activities or is in any analogous situation
arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Submission of completed pre qualification questionnaire.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Submission of completed
pre qualification questionnaire.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Submission of completed pre qualification questionnaire.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 8
Objective criteria for choosing the limited number of candidates: The top
8 scoring companies on the selection criteria - pre qualification
questionnaire. Mandatory financial stability check meeting an acceptable
standard- a minumum score of 3 in all areas comprising: - Appropriate
business activity, relevant experience, references, health and safety,
equalities, quality management, environmental management, insurance being
5 mill public; 5 mill employers and 2 mill professional indemnity.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
Appropriateness and comprehensiveness of proposals; Ability to receive
electronic files and print billing and associated documents and envelopes
according to the specification of requirements. Ability to collate
documents and envelope, providing a reliable, timely completion and
delivery. Ability to collate where specified collation of Council Tax,
Housing and Council Tax Benefits letters for Harborough using Academy
software and North West Leicestershire using Civica Open revenues and pdf.
Logistics for receipt of hard copy documents is appropriate for provision
of a quality service. Weighting: 31.5 %.
Approach to implementation: implementation proposals are realistic and
resource plans provide evidence of ability to deliver. Appropriate
proposals for template development and testing and proofs, including
appropriate number of proofs included. Weighting: 7 %.
Methodology for managing and monitoring the print and collation process :
To include appropriate flexibility in the delivery of the service to meet
possible late legislation amendments or software issues experienced by the
Authorities. Sufficient resource requirements to manage the process
including post and delivery to meet deadlines. Including appropriate
proposals for risk management and business continuity. Proposals for
performance management and contract review, problem solving and complaints
procedure. If tenderers proposal include the use of sub- contractors,
sufficient proposal for the managing and monitoring of the sub contractors
to ensure that a quality and timely service is provided. Weighting: 23.5
%.
Added value issues: proposals for future improvement through consolidation
of requirements by Councils, enabling improved efficiencies for both the
supplier and the Authorities. This will include proposals for the
collation of council tax and benefits letters. Weighting: 4 %.
Environmental approach : proposals for delivery of the service which are
environmentally responsible. Use of 75 % post consumer waste recycled
paper and envelopes as specified in the delivery of the service. Ability
to receive electronic data from Council(s). Organisations environmental
procedures in relation to the performance of this contract. Weighting: 4
%.
Price. Weighting: 30 %.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
NWCTB002.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 4.4.2010 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
14.4.2010 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 1.5.2010.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Date: 10.6.2010 - 12:00.
Persons authorised to be present at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: 36-60 months.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: GO reference: GO 10030528/01.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: North West Leicestershire
District Council, Whitwick Road, Coalville LE67 3FJ, UNITED KINGDOM.
E-mail: max.clarkson@nwleicestershire.gov.uk. Tel. +44 1530454523. URL:
www.nwleicestershire.gov.uk. Fax +44 1530454506.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 5.3.2010.


North West Leicestershire District Council, Whitwick Road, attn: Max
Clarkson UK-LE67 3FJ Coalville. Tel. +44 1530454523. E-mail:
Max.Clarkson@nwleicestershire.gov.uk. Fax +44 1530454506.
(Supplement to the Official Journal of the European Union, 10.3.2010,
2010/S 48-071157)
RE: CPV: 22110000, 79824000, 79800000, 79810000, 79820000, 22000000,
30199700, 22900000, 22100000, 22450000, 79823000, 30199710.
Printed books.
Printing and distribution services.
Printing and related services.
Instead of: I.1) Name, addresses and contact point(s):
Email: Max.Clarkson@nwleicestreshire.gov.uk
Read: I.1) Name, addresses and contact point(s):
Email: Max.Clarkson@nwleicestershire.gov.uk
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.