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UK-Stafford: emergency lighting equipment

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   STAFFORD
Notice/Contract Number:   eu:71117-2010
Publication Date:   Mar 10, 2010
Deadline:   Apr 7, 2010
Buyer:   STAFFORDSHIRE COUNTY COUNCIL
Original Language:   English

Contact Information
Address:   STAFFORDSHIRE COUNTY COUNCIL
STAFFORD, Staffordshire CC
United Kingdom
Web Site:   http://www.staffordshire.gov.uk/business/procurement/scc/staffspurchasing/

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 48/2010, #71117-2010
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Staffordshire County Council,
Wedgwood Building, Tipping Street, Attn: Matthew Sutton, Stafford ST16
2DH, UNITED KINGDOM. E-mail: matthew.sutton@staffordshire.gov.uk. Fax +44
1785854660.
Internet address(es):
General address of the contracting authority:
http://www.staffordshire.gov.uk/business/procurement/scc/staffspurchasing/
.
Further information can be obtained at: AI.1.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As I.1.
Tenders or requests to participate must be sent to: As I.1.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
PC293: servicing and maintenance of automatic and manual fire alarm
systems and emergency lighting systems.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 12.
Main place of performance: Staffordshire.
NUTS code: UKG24.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): This contract
is for the servicing and maintenance of Automatic and manual fire alarm
systems and also emergency lighting systems within all establishments
under the administration of Staffordshire County Council. These properties
include education, social services, library, Police and Fire Authority
properties.
The contract shall be for the provision of all labour, material, transport
etc for the servicing and maintenance of automatic and manual fire alarm
systems and emergency lighting and associated battery systems within
establishments under the administration of Staffordshire County Council.
All works to be carried out in accordance with the current British
Standards including BS 5839 and BS5266 and the requirements of
Staffordshire County Councils tender specifications.
Important note.
The participation and process for this tender will be via the electronic
tendering portal located at www.staffordshire.alito.co.uk. Please ensure
you also refer to section VI.3 of this notice.
All requests for information to be sent through the electronic tendering
portal and message facility on the Proactis electronic tendering system.
How to register: -.
1. Instructions at http//www.staffordshire.gov.uk/business/
Procurement/etendering/.
2. Follow the link to Proactis E-Tendering
(http://www.staffordshire.alito.co.uk). On the main page click SUPPLIERS
then (new user) register links.
3. Complete the self-registration questions and click the Register button.
4. You will receive a confirmation e-mail with an authentication link
(this email may find its way to your trash/junk email account, so please
check).
5. Confirm the authentication and then login into Proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search
criteria etc.
7. Once found, click on the (blue) contract title to register interest
against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the
eTendering package please contact the Contracting Authority
point-of-contact in Section I.1 of this notice. On failure to reach this
contact, please immediately email the nature of the difficulty to
sp@staffordshire.gov.uk.
II.1.6) Common procurement vocabulary (CPV): 31518200, 31625200,
31620000, 50000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: This contract is for the servicing and
maintenance of Automatic and Manual Fire Alarm systems and also Emergency
Lighting systems within all establishments under the administration of
Staffordshire County Council. These properties include Education, Social
Services, Library, Police and Fire Authority properties.
The contract shall be for the provision of all labour, material, transport
etc for the servicing and maintenance of automatic and manual fire alarm
systems and emergency lighting and associated battery systems within
establishments under the administration of Staffordshire County Council.
All works to be carried out in accordance with the current British
Standards including BS 5839 and BS5266 or equivalent and the requirements
of Staffordshire County Councils tender specifications.
Contract duration 1.12.2010 - 30.11.2012(plus 2x12 month options to
extend).
Estimated value excluding VAT:
Range: between 1 500 000 and 1 600 000 GBP.
II.2.2) Options: Yes.
Description of these options: 1.12.2010 - 30.11.2012 (plus 2 x 12month
options to extend at the sole discretion of Staffordshire County Council-
therefore options maybe exercised for the period 1.12.2012 - 30.11.2013
and 1.12.2013 - 30.11.2014)
Provisional timetable for recourse to these options: in months: 18 (from
the award of the contract).
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.12.2010. Completion: 30.11.2012.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payments may be made
the following acceptance by the banking agents of the County Council.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: No special legal form is required by
the grouping of providers but each provider will be required to become
jointly or severally responsible for the contract before acceptance.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Information and formalities necessary for evaluating if requirements are
met.
Any tender may be rejected from a company/organisation who interalia:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council
Joint Action 98/742/JHA respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Please refer to Regulation no 23 of the Public Procurement Regulations
2006 (SI No 5) for additional rejection criteria (see link).
http://www.opsi.gov.uk/si/si2006/20060005.htm
Staff performing the contract will be required to have in place by the
start date of the contract enhanced CRB disclosures.
III.2) CONDITIONS FOR PARTICIPATION
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Financial checks will be
undertaken for economic operators using the Councils current financial
assessors n2check (www.n2check.com). Economic operators will be assessed
according to the level of risk stipulated by n2checkEconomic . Any
Economic Operator being given an above average or worse risk rating may be
disqualified.
Minimum level(s) of standards possibly required: Information and
formalities necessary for evaluating if requirements are met:
The organisation should hold as a minimum the following insurance levels
or be able to provide with their response, a written statement advising
that should they be awarded the contract they will have the required
levels of insurance in place for the commencement of the contract.
Public liability - 5 000 000 GBP.
Employers liability - 10 000 000 GBP.
Professional indemnity - 2 000 000 GBP.
Failure to achieve or agree to this may lead to disqualification.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
The requirements for minimum economic, financial and technical capacity
will be included in the tender documents.
Minimum level(s) of standards possibly required:
The County Council absolutely require the following:
Accredited to either Loss Prevention Certification Board (LPCB), Fire
Industry Association (FIA) or British Approvals for Fire Equipment (BAFE)
or equivalent.
Qualified to the minimum levels below:
* City and Guilds electrical qualification or equivalent.
Essential for working on electrical equipment including mains fed
emergency lighting installations.
— Recognised fire industry qualification (e.g. BFPSA, BS5839, etc) or
equivalent.
Essential for service and maintenance of fire alarm systems.
Accredited NICEIC (National Inspection Council for Electrical Installation
Contractors) or ECA (Electrical Contractors Association) contractor or
equivalent.
Compliance with Regulation 23 of the Public Contract Regulations 2006 (see
section III.1.4).
Evidence of experience of delivery of services which are the same or
similar in size and nature as to those specified.
Scored criteria and pass/fail requirements as detailed below:
Eligibility of Organisation - Fail on unlawful actions.
Economic and Financial Standing - Fail on above average risk rating on
financial checks.
Technical and Service Capacity - Fail if questions not answered in full.
Health and Safety Policy - Fail if no policy in place or question 3 fail
on >2, question 4 fail on>1 and question 5 fail on>1.
Insurance Certification - Fail if unable to meet minimum insurance levels.
CRB requirements - Fail if unable to meet CRB requirements.
References - Fail if no references supplied.
The above pass/fail criteria (see pqq documentation for further details)
is also in addition to scored criteria presented in the PQQ questionnaire
documents.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 5
Objective criteria for choosing the limited number of candidates:
Compliance review (pass / fail).
Economic and financial standing (pass / fail).
Health and safety (3 questions pass / fail).
Technical & ability (3 questions pass/ fail).
Technical capacity (100 %).
Total: 100 %.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PC293.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
7.4.2010 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Place: Staffordshire procurment
offices.
Persons authorised to be present at the opening of tenders: yes.
Attendance is limited to members of the authority's staff.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: 18 months (if option
to extend is not exercised) or 40 months (if both options to extend are
exercised).
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: This is an electronic tender.
All requests for information to be sent through the electronic tendering
portal and message facility on the Proactis electronic tendering system.
How to register: -.
1. Instructions at http//www.staffordshire.gov.uk/business/
Procurement/etendering/.
2. Follow the link to Proactis E-Tendering
(http://www.staffordshire.alito.co.uk). On the main page click SUPPLIERS
then (new user) REGISTER links.
3. Complete the self-registration questions and click the Register button.
4. You will receive a confirmation e-mail with an authentication link
(this email may find its way to your trash/junk email account, so please
check).
5. Confirm the authentication and then login into Proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search
criteria etc.
7. Once found, click on the (blue) contract title to register interest
against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the
eTendering package please contact the Contracting Authority
point-of-contact in Section I.1 of this notice. On failure to reach this
contact, please immediately email the nature of the difficulty to
sp@staffordshire.gov.uk.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: As I.1 and VI.4.2.
Body responsible for mediation procedures:
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: The Contracting Authority will incorporate a minimum 10
calendar day standstill period (or 15 days where non-electronic or fax
methods are used) at the point that an award decision notice is
communicated to tenderers. The award decision notice will specify the
criteria for the award of the contract/framework agreement, the reasons
for the decision, including the characteristics and relative advantages,
the name and score of the successful tender; and will specify when the
standstill period is expected to end or the date before which the
contracting authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract/framework agreement has not
been successfully resolved, the Public Contracts (Amendment) Regulations
2009 provide for aggrieved parties who have been harmed or are at risk of
a breach of the rules to take action in the High Court (England, Wales and
Northern Ireland). Any such action must be brought promptly (generally
within 3 months). The Court may order the setting aside of the award
decision or may order the Contracting Authority to amend any document and
may award damages. If a framework agreement has been entered into the
Court may make a declaration of ineffectiveness or may order that the
duration of any relevant specific contract be shortened and additionally
may award damages. The time limit for seeking such a declaration is
generally 30 days from notification of the award (either by award decision
notification or contract award notice depending upon the circumstances) or
otherwise 6 months.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: As I.1 and VI.4.2.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 5.3.2010.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.