Search      Advanced Search

UK-Didcot: electrical machinery, apparatus, equipment and consumables; lighting

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   DIDCOT
Notice/Contract Number:   eu:69195-2010
Publication Date:   Mar 9, 2010
Deadline:   Apr 9, 2010
Buyer:   RESEARCH SITES RESTORATION LTD
Original Language:   English

Contact Information
Address:   RESEARCH SITES RESTORATION LTD
DIDCOT, Oxfordshire
United Kingdom
Web Site:   www.research-sites.com

Goods, Works and Services

 

Summary

      view in:

Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 47/2010, #69195-2010
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

      view in:

CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Research Sites Restoration
Ltd, B392.7, Harwell Science and Innovation Campus, Contact: Commercial
Department, Attn: Castel Fairlie, Didcot OX11 0DF, UNITED KINGDOM. Tel.
+44 1235435532. E-mail: castel.fairlie@research-sites.com.
Internet address(es):
General address of the contracting authority: www.research-sites.com.
Further information can be obtained at: RSRL, B392.7, Harwell Science and
Innovation Campus, Contact: Commercial Team, Attn: Castel Fairlie, Didcot
OX11 0DF, UNITED KINGDOM. Tel. +44 1235435532. E-mail:
castel.fairlie@research-sites.com.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Tenders or requests to participate must be sent to: RSRL, B392.7, Harwell
Science and Innovation Campus, Contact: Commercial Team, Attn: Castel
Fairlie, Didcot OX11 0DF, UNITED KINGDOM. Tel. +44 1235435532. E-mail:
castel.fairlie@research-sites.com.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Other: Nuclear Decommissioning.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Supply of Electrical and Electronic Components.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: RSRL Harwell and Winfrith Sites.
NUTS code: UKJ14.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The supply and
delivery of electrical and electronic components to Research Sites
Restoration Ltd (RSRL) at Harwell (Oxfordshire) and Winfrith (Dorset). The
selected supplier is required to supply the range of items which include
but are not limited to the following:
Electrical items:
Lamps and tubes;
Lighting;
Emergency lighting;
Fire detection;
Wiring accessories;
Switchgear and distribution;
Control equipment;
Consumer units, isolators and enclosures;
Industrial connectors;
Cable and cable accessories;
Cable management;
Structured cabling;
Test and inspection;
Water heating.
Electronic items:
Batteries;
Power supplies and converters;
Sensors and transducers;
Transformers;
Relays and solenoids;
DC to AC converters;
Connectors;
Semiconductors;
Panel meters;
DIN rail mount;
Switch mode power supplies;
Power condition units;
Enclosures and racking accessories;
Security;
Alarm control and CCTV.
Whilst RSRL's preference is one supplier to provide both electrical and
electronic items RSRL is permitting submissions against individual lots,
see Annex B.
II.1.6) Common procurement vocabulary (CPV): 31000000, 31110000,
31200000, 31300000, 31400000, 31500000, 31600000, 31700000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The scope of the contract will be to
supply electrical and electronic components to RSRL at its Harwell and
Winfrith sites.
Estimated value excluding VAT:
Range: between 180,000 and 480,000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 24 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Supply of electrical components to RSRL Harwell and Winfrith Sites
1) SHORT DESCRIPTION: Supply of electrical components at RSRL Harwell and
Winfrith Sites.
2) COMMON PROCUREMENT VOCABULARY (CPV): 31000000, 31300000, 31500000,
31600000.
3) QUANTITY OR SCOPE: RSRL has a requirement for the supply and delivery
of electrical components and associated equipment. The selected supplier
will be required to supply the range of electrical items which include but
are not limited to the following:
Lamps and tubes;
Lighting;
Emergency lighting;
Fire detection;
Wiring accessories;
Switchgear and distribution;
Control equipment;
Consumer units, isolators and enclosures;
Industrial connectors;
Cable and cable accessories;
Cable management;
Structured cabling;
Test and inspection;
Water heating.
Estimated cost excluding VAT:
Range: between 60 and 160 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 24 (from the award of the
contract).
LOT NO 2
TITLE: Supply of Electronic Components to RSRL Harwell and Winfrith Sites
1) SHORT DESCRIPTION: Supply of Electronic Components to RSRL Harwell and
Winfrith Sites.
2) COMMON PROCUREMENT VOCABULARY (CPV): 31700000, 31100000, 31200000,
31400000, 31000000.
3) QUANTITY OR SCOPE: RSRL has a requirement for the supply and delivery
of electronic components and associated equipment. The selected supplier
will be required to supply the range of items which include but are not
limited to the following:
Electronic items:
Batteries;
Power supplies & converters;
Sensors & Transducers;
Transformers;
Relays & Solenoids;
DC to AC converters;
Connectors;
Semiconductors;
Panel meters;
DIN rail mount;
Switch mode power supplies;
Power condition units;
Enclosures & racking accessories;
Security;
Alarm control & CCTV.
Estimated cost excluding VAT:
Range: between 120,000 and 320,000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 24 (from the award of the
contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Any deposits or guarantees
required will either be detailed in the tender documents or depend upon
the details of tenders submitted.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: See tender
documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability required.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: See III.2.3.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: See III.2.3.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Those companies that request to participate must provide to the Contract
Point (as listed in this notice) one hard copy and one CD of their
expression of interest which shall include, as a minimum the following:
1) A completed copy of RSRL parent company (UKAEA) prequalification
questionnaire available at http://www.ukaea.org.uk/contract/downloads/
PQQform2.rtf ;
2) Evidence of satisfactory economic and financial capacity, including
summary profit and loss and balance sheet for last 3 years;
3) Evidence in support of at least two recent customers to whom similar
services have been or are currently being provided to include annual
value, total duration and scope of contract, name of supplier with contact
details, references and letters of satisfaction;
4) Demonstration of ability to supply and deliver, as a minimum, the
electrical and electronic components identified in part II.1.5 of this
advert;
5) Evidence in support that Quality Assurance systems conform to BSEN
ISO9001:2000 or equivalent Quality Assurance Standards, including copy of
certificate(s);
6) Signed copies of current company Health, Safety and Environmental
policies, certification and where appropriate affiliation to accredited
schemes; details of SHE management provisions (including any sub
consultant arrangements); accident statistics for the last 3 financial
years detailing average number of employees, number of accidents and
calculation of accident frequency rate; details of any RIDDOR reportable
events during the last 3 financial years; details of any enforcement
action within the last 5 financial years.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 7
Objective criteria for choosing the limited number of candidates:
Candidates will be assessed based on the information provide in III.2.3
above. If more than the required number of candidates meet the conditions
for participation, the qualified candidates will be ranked and the top
ranked candidates will be invited to tender.
Criteria for selection will be weighted as follows:
Commercial 20 %;
Technical 50 %;
Health, Safety and Environmental 20 %;
Quality 10 %.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority: CF
02/10.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
9.4.2010 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 26.4.2010.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: yes.
Authorised individuals within RSRL.
Opening of tenders will be at a date and time to be determined after the
due date for receipt.
At RSRL Harwell.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: 1 September 2012.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Additional information about lots:
Lot 1:
4) Indication about different date for duration of contract or
starting/completion: 24, with an option for RSRL to extend the duration of
the contract up to a further 24 months. Such extension to be entirely at
RSRL's discretion an in such periods as they require, provided that the
total duration of the contract shall not exceed 48 months
Lot 2:
4) Indication about different date for duration of contract or
starting/completion: 24, with an option for RSRL to extend the duration of
the contract up to a further 24 months. Such extension to be entirely at
RSRL's discretion an in such periods as they require, provided that the
total duration of the contract shall not exceed 48 months
II.3) Duration of the contract or time-limit for completion: 24 months
commencing 1.7.2010 with an RSRL option (solely at their discretion) to
extend for up to a further 24 months period (in what ever periods they
require)
Request to participate should be made to Castel Fairlie, RSRL, B392.7,
Harwell Science and Innovation Campus, Didcot, Oxfordshire OX11 0DF. Tel
01235 435532, e-mail: castel.fairlie@research-site.com by 12:00 on
9.4.2010. All documents must be in English or with an English translation.
All documents to be priced in Sterling and all payments made in Sterling.
RSRL work within strict safety guidelines and you will be required to
specify and justify any proposals to subcontract. RSRL reserve the right
to annul the tendering process and not award a contract. The costs of
tendering shall be the responsibility of the tenderers.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: RSRL will incorporate a minimum 10 calendar day
standstill period at the point information on the award of the contract is
communicated to tenderers. This period allows unsuccessful tenderers to
seek further debriefing from the contracting authority before a contract
is entered into. Applicants have 2 working days from the notification of
the award decision to request additional debriefing and that information
has to be provided a minimum of 3 working days before the expiry of the
standstill period. Such additional information should be sought from the
contracts officer named in this notice.
If an appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 no 5, which apply to
England, Wales and Northern Ireland, and the Public Contracts (Scotland)
Regulations 2006 no 1 which apply to Scotland provide for aggrieved
parties who have been harmed or are at risk of harm by a breach of the
rules to take action in the sheriff court, the Court of Session,
(Scotland) or in England and Wales and Northern Ireland, the High Court.
Any such action must be brought promptly (generally within 3 months) Where
a contract has not been entered into the Court may order the setting aside
of the award decision or order the authority to amend any document and may
award damages. If the contract has been entered into the Court may only
award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 4.3.2010.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.