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UK-Bath: boots

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   BATH
Notice/Contract Number:   eu:69191-2010
Publication Date:   Mar 9, 2010
Deadline:   Apr 6, 2010
Buyer:   DEFENCE CLOTHING (DC), DE&S
Original Language:   English

Contact Information
Address:   DEFENCE CLOTHING (DC), DE&S
BATH, Oxfordshire
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 47/2010, #69191-2010
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Defence Clothing (DC), DE&S,
Ensleigh, B Block, Spur 10, Bath BA1 5AB, UNITED KINGDOM. Tel. +44
1225472123. E-mail: stuart.flint270@mod.uk. Fax +44 1225467471.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Defence.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
The Supply of Boots, Jack, Household Cavalry Mounted Regiment.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Oxfordshire.
NUTS code: UKJ14.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 500 000 and 600 000 GBP.
II.1.5) Short description of the contract or purchase(s): Boots. Boots.
The Manufacture and supply of thigh length Jack boots for Household
Cavalry mounted regiment. Over a 4 year period. Estimated quantites are
192 pairs in the 1st year followed by 72 pairs in the remaining three
years. There is also a requirmeent for an estimated 14 pairs of speical
measure boots over the 4 year period.
II.1.6) Common procurement vocabulary (CPV): 18815000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: There is a requirment for the supply of
thigh length Jack Boots for the Household Cavalry, made to meet MOD
specification UK/SC/5395. The requirement is based on the estimated number
of pairs of Jack Boots required over a 4 year period. Tenderers need to
offer a foot measuring service for an estimated 14 pairs per year that
fall outside the standard size profile. Where the customer requires the
foot of the boot to be made to measure, the Tenderers must be able to
measure the individual at the customer's premises or provide an
alternative solution that is acceptable by the customer. Tenderers also
need to be aware that the leg section of the boot incoporates the use of
vegetable tanned leather with a substance of 4,5 to 5 mm.
Estimated value excluding VAT:
Range: between 500 000 and 600 000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 6
Objective criteria for choosing the limited number of candidates:
Interested parties should submit an Expression of Interest to this
requirement by e-mail to stuart.flint270@mod.uk by 23:59 hours on 6.4.2010
. Defence Clothing (DC) will conduct a Pre-Qualification exercise and a
Pre-Qualification Questionaire (PQQ) will be issued both electronically
and in hard copy to those companies for which an Expression of interest
has been recieved. It is planned to issue the PQQ shortly after the
closing date for Expressions of Interest to be received. Only those
companies that can demonstrate a sufficent level of competance against the
Authority's Pre-Qualification criteria will be considered for inclusion in
the Tender panel (this will be a maximum of 6 and a minimum of 5). The
evaluation criteria for the PQQ shall be detailed in the PQQ document
issued bt the Authority, those companies that fail on the pass/fail
criteria stated in Part 2 of the PQQ will be immediately excluded and no
further consideration will be given. The pass/fail criteria in Part 2 of
the PQQ will be: Economic and Financial Standing: Financial viability
based on evaluation of the lastest three years audited accounts (companies
that are deemed to be high risk will be immediately excluded). Further
assessment will be carried out if more than six companies pass the
pass/fail criteria which will include but not to be limited to: Core
business activity recent experience of similar sized contracts for items
pertaining to this requirement and the capability to provide a measuring
service at the customer's site. The companies will need to achieve 70 %
pass mark on the further assessment and bidders will be ranked with only
the top six proceeding to the tender panel.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: Yes.
Yes. A Reverse Auction, conducted using electronic means, may be used as
part of the procurement process for this requirement. Specific relevant
information on Reverse Auction usage will be given in the Invitation to
Tender.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
DC2B/2523.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
6.4.2010 - 23:59.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: Those companies Invited to Tender for this
requirement will need to provide a sample against the MOD Specification
UK/SC/5395. The successful supplier will be required to visit the customer
to take foot measurements for made to measure boots or provide a suitable
alternative solution. The announcement of a future requirement is not to
be construed as confirmation that a tender/contract will subsequently be
issued: announcements are for information only. The issue of a possible
future purchase notice, or the issue of an invitation to tender, is not to
be construed as a commitment by the MOD to place an order as a result of
the tendering exercise or at a later stage. Any expenditure, work or
effort undertaken prior to contract award is a matter solely for the
commercial judgement of potential suppliers. The Authority is currently
reviewing its supply chain for clothing and associated products, and there
is a possibility that a New Clothing Solution (NCS) may be introduced
during the period of the proposed Framework Agreement. If transition
arrangements to the NCS contract overlap the proposed Framework Agreement
the Authority may require delivery of products to the NCS provider, or
require the supplier to meet the demands raised by the NCS provider, or
assign or novate the framework agreement to the NCS provider, or
significantly reduce or cease demands from the framework. The decision on
how to assimilate the proposed framework with NCS will be made if and when
the NCS project is approved, and will be based on value for money and the
integration risks. Late Expressions of Interest (received after 23:59 on
the 6.4.2010) will not be considered. Tracker Reference:
TKR-201034-DCB-1487409 GO Reference: GO-201034-DCB-1487410.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 4.3.2010.
Please note that this notice is for your information only.
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