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UK-Stafford: devices for the disabled

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   STAFFORD
Notice/Contract Number:   eu:68031-2010
Publication Date:   Mar 6, 2010
Deadline:   Apr 14, 2010
Buyer:   STAFFORDSHIRE COUNTY COUNCIL
Original Language:   English

Contact Information
Address:   STAFFORDSHIRE COUNTY COUNCIL
STAFFORD, Staffordshire CC
United Kingdom
Web Site:   www.staffordshire.gov.uk/purchasing

Goods, Works and Services

 

Summary

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Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 46/2010, #68031-2010
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Staffordshire County Council,
Staffordshire Purchasing, Wedgwood Building, Tipping street, Attn:
Caroline Clarke, Stafford ST16 2DH, UNITED KINGDOM. Tel. +44 1785854653.
E-mail: sp@staffordshire.gov.uk. Fax +44 1785854660.
Internet address(es):
General address of the contracting authority:
www.staffordshire.gov.uk/purchasing.
Further information can be obtained at: This is an electronic tender. All
requests for information to be sent through the electronic tendering
portal and messaging facility on the Proactis electronic tendering system.
Follow the instructions and follow the link to the PROACTIS E-Tendering.
Initially, go to http://www.staffordshire.gov.uk/business/procurement/
etendering/. URL: http://www.staffordshire.gov.uk/business/procurement/
etendering/. Refer also to details in section VI.3 Additional Information.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
This is an electronic tender. All requests for information to be sent
through the electronic tendering portal and messaging facility on the
Proactis electronic tendering system. Follow the instructions and follow
the link to the PROACTIS E-Tendering. Initially, go to
http://www.staffordshire.gov.uk/business/procurement/etendering/. URL:
http://www.staffordshire.gov.uk/business/procurement/etendering/. Refer
also to details in section VI.3 Additional Information.
Tenders or requests to participate must be sent to:
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Supply and delivery of paediatric bathing & toileting equipment.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Staffordshire.
NUTS code: UKG24.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Number of participants to the framework agreement envisaged: 1 3 or more.
Duration of the framework agreement: Duration in months: 24 + (2 x 12
months options).
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 65 000 and 75 000 GBP.
II.1.5) Short description of the contract or purchase(s): The County
Council is looking to appoint a provider / providers to supply and deliver
paediatric bathing and toileting equipment throughout the County of
Staffordshire on a call off basis as and when required.
For a selection of the more specialist products included in the contract
the economic operators will be expected as part of the contract to
complete a joint site survey with the Occupational Therapist and
demonstrate the products in the clients property, provide a full written
quotation, deliver assemble and set up in the clients property if
appropriate as per the specification and invoice to the order point on
completion. the participation and process for this tender will be via the
electronic tendering portal located at www.staffordshire.alito.co.uk.
Please ensure you also refer to section V1.3 of this notice.
II.1.6) Common procurement vocabulary (CPV): 33196200, 33000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The initial period is 1.10.2010 to
30.9.2012 with 2 x 12 month options to extend.
The value detailed in this notice is for the initial period 1.10.2010 to
30.9.2012 and is the value of both Staffordshire County Councils
requirements plus that of North Staffordshire Community Healthcare Trust
and Shropshire & South Staffordshire NHS Trust who through the Aiming
Higher Government Strategy may be purchasing through the contract via the
County Equipment Centre. Thereafter the expenditure under this contract
may increase dependant upon other public body collaborative use. This is
also a new arrangement so the value is an approximate value based on the
last twelve months usage but this may not be realised and no business
under the framework is guaranteed. As part of the Governments National
Procurement Strategy and the West Midlands Regional Improvement Efficiency
Partnership and Procurement Hub, collaborative working and supporting
other authorities now forms part of this Councils procurement remit.
Estimated value excluding VAT:
Range: between 65 000 and 75 000 GBP.
II.2.2) Options: Yes.
Description of these options: Initial contract period 1st October 2010 -
30th September 2012 with the option to extend for a further period up to 2
x 12 months- therefore options maybe taken up for the period 1.10.2012 to
30.9.2013 and 1.10.2013 to 30.9.2014. The options will be exercised at the
discretion of the County Council.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.10.2010. Completion: 30.9.2012.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Bath chairs and accessories
1) SHORT DESCRIPTION: Supply and delivery of bath chairs and accessories.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33196200, 33000000.
LOT NO 2
TITLE: Corner bath seat
1) SHORT DESCRIPTION: Supply & delivery of corner bath seat.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33196200, 33000000.
LOT NO 3
TITLE: Pre formed moulded bath support
1) SHORT DESCRIPTION: Supply and delivery of pre formed moulded bath
support.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33196200, 33000000.
LOT NO 4
TITLE: Bath lift manual
1) SHORT DESCRIPTION: Supply & delivery of bath lift manual.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33196200, 33000000.
LOT NO 5
TITLE: Bath lift powered paediatric
1) SHORT DESCRIPTION: Supply and delivery of paediatric powered bath
lifts.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33196200, 33000000.
LOT NO 6
TITLE: Bath Lift powered dependant paediatric
1) SHORT DESCRIPTION: Supply and delivery of powered bathlift suitable
for dependant paediatric. delivery to the clients property assembled / set
up may be required in some instances.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33196200, 33000000.
LOT NO 7
TITLE: Toileting / aids
1) SHORT DESCRIPTION: Supply & delivery of toileting equipment / aids for
paediatrics.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33196200, 33000000.
LOT NO 8
TITLE: Floor standing moulded toilet chair
1) SHORT DESCRIPTION: Supply & delivery of floor standing moulded toilet
chair.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33196200, 33000000.
LOT NO 9
TITLE: Combi toileting chairs / accessories
1) SHORT DESCRIPTION: Supply & delivery of combi toileting chairs and
accessories.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33196200, 33000000.
LOT NO 10
TITLE: Shower toilet chair tilt in space
1) SHORT DESCRIPTION: Supply & delivery of shower toilet chair tilt in
space.
Delivery to the clients property, assembly and set up on site will be
required.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33196200, 33000000.
LOT NO 11
TITLE: Shower toilet chair tilt in space adjustable height
1) SHORT DESCRIPTION: Supply & delivery of shower toilet chair tilt in
space. Delivery to the clients property, assembly and set up on site will
be required.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33196200, 33000000.
LOT NO 12
TITLE: Shower toilet chair tilt in space adjustable height
1) SHORT DESCRIPTION: Supply & delivery of shower toilet chair tilt in
space adjustable height. Delivery to the clients property, assembly and
set up on site will be required.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33196200, 33000000.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payments may be made
following acceptance by the banking agents of the County Council.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: No special legal form is required by
the grouping of providers but each provider will be required to become
jointly or severally responsible for the contract before acceptance.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Any tender
may be rejected from a company/organisation who interalia:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations.
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations.
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct.
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate.
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority.
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority.
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information.
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA.
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council
Joint Action 98/742/JHA respectively.
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities.
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Please refer to Regulation no 23 of the Public Procurement Regulations
2006 (SI No 5) for additional rejection criteria (see link).
http://www.opsi.gov.uk/si/si2006/20060005.htm
The organisation must have a Health & Safety Policy.
The organisation must be able to confirm that they are able to obtain
enhanced CRB disclosures for staff.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: The applicant must meet
the minimum set standards of economic and financial standing to service
the term and value of the contract. Financial checks will be undertaken
for applicants using the financial assessors n2check. Applicants will be
assessed according to the level of risk stipulated by n2check. Any
applicant being given an above average risk rating may be disqualified.
The organisation should hold as a minimum the following insurance levels
or be able to provide with their response, a written statement advising
that should they be awarded the contract they will have the required
levels of insurance in place for the commencement of the contract.
Public Liability 5 000 000 GBP.
Employers Liability 10 000 000 GBP.
Professional Indemnity 2 000 000 GBP.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 8
Objective criteria for choosing the limited number of candidates:
Organisation capability 20 %.
Quality 50 %.
Reliability 30 %.
Please refer to PQQ documents for sub criteria.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PC278 Paediatric bathing & toileting equipment.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 12.4.2010.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
14.4.2010 - 15:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: Every 4 years.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: This notice is for a framework agreement
for paediatric bathing & toileting equipment and is not in itself a
contract and there is no guarantee of volumes of business under this
agreement. For further details of forthcoming tenders/contracts please
visit http://www.staffordshire.gov.uk/business/procurement/.
This is an electronic tender. All requests for information to be sent
through the electronic tendering portal and messaging facility on the
Proactis electronic tendering system. How to register: -.
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/
etendering/
2. Follow the link to Proactis E-Tendering
http://www.staffordshire.alito.co.uk. On the main page click suppliers
then new user register links.
3. Complete the self-registration questions and click the Register button.
4. You will receive a confirmation e-mail with an authentication link this
email may find its way to your trash junk email account, so please check.
5. Confirm the authentication and then login into Proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search
criteria etc.
7. Once found, click on the (blue) contract title to register interest
against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the
eTendering package please contact the Contracting Authority
point-of-contact in Section I.1 of this notice. On failure to reach this
contact, please immediately email the nature of the difficulty to
sp@staffordshire.gov.uk.
This contract is listed under the category GS03 disability furniture &
equipment on the electronic tendering system.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Body responsible for
mediation procedures:
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: The Contracting Authority will incorporate a minimum 10
calendar day standstill period (or 15 days where non-electronic or fax
methods are used) at the point that an award decision notice is
communicated to tenderers. The award decision notice will specify the
criteria for the award of the contract/framework agreement, the reasons
for the decision, including the characteristics and relative advantages,
the name and score of the successful tender; and will specify when the
standstill period is expected to end or the date before which the
contracting authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract/framework agreement has not
been successfully resolved, the Public Contracts (Amendment) Regulations
2009 provide for aggrieved parties who have been harmed or are at risk of
a breach of the rules to take action in the High Court (England, Wales and
Northern Ireland). Any such action must be brought promptly (generally
within 3 months). The Court may order the setting aside of the award
decision or may order the Contracting Authority to amend any document and
may award damages. If a framework agreement has been entered into the
Court may make a declaration of ineffectiveness or may order that the
duration of any relevant specific contract be shortened and additionally
may award damages. The time limit for seeking such a declaration is
generally 30 days from notification of the award (either by award decision
notification or contract award notice depending upon the circumstances) or
otherwise 6 months.
VI.4.3) Service from which information about the lodging of appeals may
be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE: 4.3.2010.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
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