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UK-Falkirk: aggregates

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   FALKIRK
Notice/Contract Number:   eu:66454-2010
Publication Date:   Mar 5, 2010
Deadline:   Apr 12, 2010
Buyer:   FALKIRK COUNCIL
Original Language:   English

Contact Information
Address:   FALKIRK COUNCIL
FALKIRK, Falkirk
United Kingdom
Web Site:   http://www.falkirk.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 2110 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 45/2010, #66454-2010
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Falkirk Council, Municipal
Buildings, West Bridge Street, Contact: Central Purchasing, Attn:
Purchasing, Falkirk FK1 5RS, UNITED KINGDOM. Tel. +44 1324506566. E-mail:
purchasing@falkirk.gov.uk. Fax +44 1324590826.
Internet address(es):
General address of the contracting authority: http://www.falkirk.gov.uk.
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/
search/Search_AuthProfile.aspx?ID=AA00184.
Further information can be obtained at: Falkirk Council, Suite 5.0 The
Forum , Callendar Business Park, Contact: Central Purchasing, Attn:
Purchasing, Falkirk FK1 1XR, UNITED KINGDOM. Tel. +44 1324506566. E-mail:
purchasing@falkirk.gov.uk. Fax +44 1324590826. URL:
http://www.falkirk.gov.uk.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Falkirk Council, Suite 5.0 The Forum , Callendar Business Park, Contact:
Central Purchasing, Attn: Purchasing, Falkirk FK1 1XR, UNITED KINGDOM.
Tel. +44 1324506566. E-mail: purchasing@falkirk.gov.uk. Fax +44
1324590826. URL: http://www.falkirk.gov.uk.
Tenders or requests to participate must be sent to: Falkirk Council,
Municipal Buildings , West Bridge Street, Contact: Law & Administration
Services, Attn: Director, Falkirk FK1 5RS, UNITED KINGDOM. Tel. +44
1324506566. E-mail: purchasing@falkirk.gov.uk. Fax +44 1324590826. URL:
http://www.falkirk.gov.uk.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
The supply of bitumen coated and uncoated road aggregates & ready mixed
concrete.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Falkirk Council Area.
NUTS code: UKM26.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 10.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 5 000 000 GBP.
II.1.5) Short description of the contract or purchase(s): Falkirk Council
provides a roads maintenance service for all non trunk roads with the
Falkirk Council area. The service carries out minor road and footpath
repairs as well as reconstruction and resurfacing of roads and footpaths.
Falkirk Council wishes to enter into a framework agreement for the supply,
by uplift ex works or by delivery to site, of bitumen coated and uncoated
road aggregates used in the maintenance and construction of roads,
footpaths, hard standing areas and ready mixed concrete.
Note: To register your interest in this notice and obtain any additional
information please visit the Public Contracts Scotland web site at
http://www.publiccontractsscotland.gov.uk/Search/
Search_Switch.aspx?ID=184976.
II.1.6) Common procurement vocabulary (CPV): 14212200, 44114100.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The total estimated value of the
contract over the 4 year framework is 5 000 000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.7.2010. Completion: 30.6.2014.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Bitumen coated and uncoated road aggregates
1) SHORT DESCRIPTION: Framework agreement for the supply of bitumen
coated and uncoated road aggregates.
2) COMMON PROCUREMENT VOCABULARY (CPV): 14212200.
3) QUANTITY OR SCOPE: 3 700 000 GBP.
Estimated cost excluding VAT: 3 700 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.7.2010. Completion: 30.6.2014.
LOT NO 2
TITLE: Ready mixed concrete
1) SHORT DESCRIPTION: Framework agreement for the supply of ready mixed
concrete.
2) COMMON PROCUREMENT VOCABULARY (CPV): 44114100.
3) QUANTITY OR SCOPE: 1 300 000 GBP
Estimated cost excluding VAT: 1 300 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.7.2010. Completion: 30.6.2014.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Legal form to be taken by the grouping
of suppliers, contractors or service providers to who legal contract is
awarded. If applying on behalf of a consortium all names must be
submitted. Any contract will be entered into with nominated lead
organisation and all members of the consortium, who will in these
circumstances each be required to execute said contract together with all
ancillary documentation, evidencing their joint and severally liability in
respect of the obligations and liabilities of the contract. It will be for
the members of the consortium to sort out their respective duties and
liabilities amongst each other and noted before contract commencement. All
associated documentation will be made to the nominated lead organisation.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Legal
position – means of proof required:
(1) an extract from the ‘judicial record’ or equivalent issued by the
legal or administrative authority of the country of origin, by a
declaration on oath or by a solemn declaration made before a competent
judicial or administrative authority, a notary or a competent professional
or trade body, demonstrating that the bidder:
(a) is not bankrupt or being wound up, its affairs are not being
administered by the court, it has not entered into an arrangement with
creditors, it has not suspended business activities or is not in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is not the subject of proceedings for a declaration of bankruptcy, or
for an order for compulsory winding up or administration by the court or
for an arrangement with creditors or of any other similar proceedings
under national laws and regulations;
(c) has not been convicted of an offence concerning his professional
conduct by a judgment which has the force of res judicator (i.e. a matter
which has already been conclusively decided by a court);
(2) a certificate issued by the competent authority in the Member State
concerned, or a declaration on oath or by a solemn declaration made before
a competent authority, a notary or a competent professional or trade body,
to the effect that the bidder has fulfiled its obligations relating to the
payment of taxes and social security contributions in accordance with the
legal provisions of the country in which the bidder is established;
(3) a certificate, declaration under oath or solemn declaration providing
proof that the bidder is enrolled on the professional or trade registers
of this country of establishment, or where no such register exists a
declaration under oath or solemn declaration that the exercises the
particular profession or trade.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (1) A reference from the
bidder’s bankers;
(2) Presentation of the bidder’s balance sheets or extracts from the
balance sheets, where publication of the balance sheet is required under
the law of the country in which the bidder is established;
(3) A statement of the bidder’s overall turnover and the turnover related
to similar activities covered by this contract for the 3 financial years.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(1) A statement of the educational and professional qualifications of the
bidder’s managerial staff and of those persons who will be responsible for
carrying out the contract requirements;
(2) A list of the principal deliveries of supplies or services effected by
the bidder in the past 3 years, with the sums, dates and recipients,
public or private, involved:
(a) where effected to public authorities, evidence to be in form of
certificates issued or countersigned by the competent authority;
(b) where effected private purchasers, delivery to be certified by the
purchaser or, falling this, simply declared by the supplier to have been
effected;
(3) a list of the works carried out by the bidder over the past 5 years,
accompanied by certificates of satisfactory execution for the most
important works. These certificates shall indicate the value, date and
site of the works and shall specify whether they were carried out
according to the rules of the trade and properly completed. Where
necessary, the competent authority shall submit these certificates to the
contracting authority direct;
(4) A statement of the tools, plant and technical equipment available to
the bidder for carrying out the work.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
1. Price. Weighting: 50.
2. Arrangements for priority of access for Falkirk Council vehicles when
loading. Weighting: 15.
3. Management arrangements for planning and programming of workload
demands to reduce waiting time. Weighting: 10.
4. Proximity to Falkirk Council centre of operations. Weighting: 10.
5. Proximity of Alternative Facility to Falkirk Council centre of
operations. Weighting: 10.
6. Management arrangements for continuous improvement of service.
Weighting: 5.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
CNS/030/10.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 1.4.2010.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
12.4.2010 - 14:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 3 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: Date: 12.4.2010 - 14:00.
Place: Law & Administration Services, Municipal Buildings, Falkirk.
Persons authorised to be present at the opening of tenders: yes.
An Officer from Law & Administration Services and an Officer from Central
Purchasing.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: March 2014.
VI.3) ADDITIONAL INFORMATION: (SC Ref:184976).
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Law & Administration
Services, Municipal Buildings, West Bridge Street, Falkirk FK1 5RS, UNITED
KINGDOM.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Falkirk Council will incorporate a minimum of 10 calendar
day standstill period at the point of information on the award of the
contract is communicated to tenderers. This period allows unsuccessful
tenderers to seek further debriefing from the contracting authority before
the contract is entered into. Applicants have 2 working days from the
notification of the award decision to request additional debriefing and
that information has to be provided a minimum of 3 working days before the
expiry of the standstill period. Such additional information should be
required from the address in point I.1) of the contract notice.
If an appeal regarding the award of contract has not been successfully
resolved The Public Contracts (Scotland) Regulations 2006 (SSI 2006 No 1)
provide for aggrieved parties who have been harmed or are at risk of harm
by a breach of the rule to take action in the Sheriff Court or Court of
Session. Any such action must be brought promptly (generally within 3
months). Where a contract has not been entered into the Court may order
the setting aside of the award decision or order the authority to amend
any document and may award damages. If the contract has been entered into
the Court may only award damages.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Law & Administration Services, Municipal Buildings, West
Bridge Street, Falkirk FK1 5RS, UNITED KINGDOM.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 3.3.2010.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
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