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UK-London: repair and maintenance services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   LONDON
Notice/Contract Number:   eu:59913-2010
Publication Date:   Mar 3, 2010
Deadline:   Mar 31, 2010
Buyer:   LONDON BOROUGH OF TOWER HAMLETS
Original Language:   English

Contact Information
Address:   LONDON BOROUGH OF TOWER HAMLETS
LONDON, Inner London - East
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 1120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 41/2010, #59913-2010
Contract Nature: Works
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender


Update: Mar 3, 2010


Notice Type: 8098 - Additional information
Regulation of Procurement: European Communities
EU Official Journal Publication: 43/2010, #62221-2010
Referenced Document Number: 59913-2010
Contract Nature: Works
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): London Borough of Tower
Hamlets, MulberryPlace 5 Clove Crescent, Contact: Heidi Mackie, Attn:
Gohar Lecordier, London E14 2BG, UNITED KINGDOM. Tel. +44 2073644752/4795.
E-mail: procurement@towerhamlets.gov.uk. Fax +44 2073644973.
Internet address(es):
General address of the contracting authority: www.towerhamlets.gov.uk.
Address of the buyer profile: hhtp://www.towerhamlets.gov.uk/data/business/
data/council-business/index.cfm.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-London: tower hamlets homes - repairs, maintenance and minor works.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Works.
Realisation, by whatever means of work, corresponding to the requirements
specified by the contracting authorities.
Main site or location of works: Works contract - various locations within
the London Borough of Tower Hamlets covering the housing stock under the
management of Tower Hamlets Homes.
NUTS code: UKI12.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The contracting
authority seeks expressions of interest in respect of all aspects of
repair and maintenance work to various residential and commercial
properties (owned or rented by LBTH) mainly comprising approximately 21
000 homes, at its discretion, all aspects of reactive and emergency
responsive repairs, work to voids, gas servicing and repairs, elderly
people's redecoration works, environmental works, estate improvement works
and related works. At its discretion the contracting authority may include
aids and adaptation works, redecoration, related repair and other cyclical
works, project based planned works (other than decent homes) where it is
considered economic to do so, asbestos removal and repair works to the all
areas of the housing stock.
The contract will be let for a 5 year term, subject to satisfactory
performance, with the option for the contracting authority at its absolute
discretion to extend this term for a maximum of a further 5 years either
as a single extension or by any number of individual extensions for a
period of 1 year or more.
It is intended that the form of contract to be used will be the current
revision of the ACA Standard form of contract for Term Partnering (TPC
2005).
Repair and maintenance services. Repair and maintenance services of
central heating. Repair and maintenance services of central heating.
Repair and maintenance services of central heating.
II.1.6) Common procurement vocabulary (CPV): 50000000, 50720000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT:
Range: between 125 000 000 and 240 000 000 GBP.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.4.2011. Completion: 31.3.2016.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: UK-London: tower hamlets homes-repairs, maintenance and minor works
1) SHORT DESCRIPTION: Lot 1. Building Maintenance & Management Facility,
general build with related services at the option of THH.
Lot 1. Turnover 50 000 000 per annum. Repair and maintenance services.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50000000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 11 000 000 and 20 000 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: Tender will be split across three
administrative areas with option for the contracting authority to appoint
for one or more areas.
LOT NO 2
TITLE: UK-London: tower hamlets homes - repairs, maintenance and minor
works
1) SHORT DESCRIPTION: Lot 2. Heating Maintenance, Gas servicing & related
renewals & repairs.
Turnover 10 000 000 per annum. Repair and maintenance services of central
heating.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50720000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 1 500 000 and 4 000 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: Tender will be split across 3
administrative areas with option for the contracting authority to appoint
for one or more areas.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: P.C.G. preferred.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) is
bankrupt or is being wound up, where his affairs are being administered by
the court, where he has entered into an arrangement with creditors, where
he has suspended business activities or is in any analogous situation
arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (a) appropriate
statements from banks or, where appropriate, evidence of relevant
professional risk indemnity insurance;
(c) a statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last three financial years available, depending on the date on
which the undertaking was set up or the economic operator started trading,
as far as the information on these turnovers is available.
Minimum turnover of 60 000 000 GBP p.a. required total.
Minimum level(s) of standards possibly required: Must be able to produce
turnover in excess of the above for at least the last 2 years and have
made a profit a least two out of three of the past 3 years, including the
most recent trading year. We reserve the right to carry out a current
financial check to support the submitted data, unless can be explained by
an exceptional circumstance.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(a) a list of the works carried out over the past five years, accompanied
by certificates of satisfactory execution for the most important works.
These certificates shall indicate the value, date and site of the works
and shall specify whether they were carried out according to the rules of
the trade and properly completed. Where appropriate, the competent
authority shall submit these certificates to the contracting authority
direct;
(b) a list of the principal deliveries effected or the main services
provided in the past three years, with the sums, dates and recipients,
whether public or private, involved. Evidence of delivery and services
provided shall be given: - where the recipient was a contracting
authority, in the form of certificates issued or countersigned by the
competent authority, - where the recipient was a private purchaser, by the
purchaser's certification or, failing this, simply by a declaration by the
economic operator;
(c) an indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work;
(d) a description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities;
(f) the educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in
appropriate cases, an indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract;
(i) a statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services
provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions
and/or photographs, the authenticity of which must be certified if the
contracting authority so requests; (ii) certificates drawn up by official
quality control institutes or agencies of recognised competence attesting
the conformity of products clearly identified by references to
specifications or standards.
Applicants will be required to complete a pre-qualification questionnaire
consistent with the provisions of Directive 2004/18/EC. The questionnaire
is available from the address set out in section I.1. above and must be
returned by the date stipulated in section IV 3.4.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 7.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
H3190.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
31.3.2010 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: yes.
LBTH officers.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Tender will be split across three
administrative areas with option for the contracting authority to appoint
for one or more areas.
GO reference: GO 10022501/01.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Subject to 10 day stand still procedure.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 24.2.2010.


London Borough of Tower Hamlets, MulberryPlace 5 Clove Crescent, Heidi
Mackie, attn: Gohar Lecordier UK-E14 2BG London. Tel. +44 2073644752/4795.
E-mail: procurement@towerhamlets.gov.uk. Fax +44 2073644973.
(Supplement to the Official Journal of the European Union, 27.2.2010,
2010/S 41-059913)
RE: CPV: 50000000, 50720000.
Repair and maintenance services.
Repair and maintenance services of central heating.
Instead of: I.2) Type of the contracting authority and main activity or
activities:
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
Read: I.2) Type of the contracting authority and main activity or
activities:
The contracting authority is purchasing on behalf of other contracting
authorities: no.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
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