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UK-Chelmsford: repair and maintenance services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   CHELMSFORD
Notice/Contract Number:   eu:57624-2010
Publication Date:   Feb 25, 2010
Deadline:   Mar 25, 2010
Buyer:   ESSEX COUNTY COUNCIL
Original Language:   English

Contact Information
Address:   ESSEX COUNTY COUNCIL
CHELMSFORD
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 39/2010, #57624-2010
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Essex County Council, County
Hall, Market Road, Attn: Laraine Tolson, Chelmsford CM1 1LX, UNITED
KINGDOM. Tel. +44 8457430430. E-mail: Laraine.Tolson@essexcc.gov.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
2126-Maintenance services -RCHW sites.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Essex County
Council is seeking to secure a range of repair and maintenance services
for its recycling centres for household wastes sites (RCHW). The services
being sought are bulk waste container repair, refurbishment and
maintenance, waste compaction equipment repair and maintenance and general
welding, fabrication and engineering repairs and maintenance.
In total there are twenty three RCHW sites located throughout
administrative Essex and there are a varying number of waste containers
located within these twenty three recycling centres. The total number of
containers is just over five hundred.
The Council also have thirteen dedicated waste compactor machines located
at ten sites. General maintenance duties at the sites may include but not
be limited to, for example general welding and metal fabrication and/or
painting of site equipment such as access steps.
This requirement will be tenderd in four lots for:
1) Bulk waste container repair, refurbishment and maintenance,
2) Waste compaction equipment repair and maintenance and
3) General welding, fabrication and engineering repairs and maintenance.
The fourth lot will be a combined lot comprising all services of the other
three lots.
The Council reserve the right to award either individual contracts for
Lots one to three or alternatively a single contract for lot four where
this is considered to offer the best advantage to the Authority.
The Council is seeking to award an initial one year contract, or
contracts, with the option to extend for a further one plus one years.
II.1.6) Common procurement vocabulary (CPV): 50000000, 50514000,
50531000, 50530000, 50510000, 50500000, 50800000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT: 951 000
GBP.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 36 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Bulk waste container services
2) COMMON PROCUREMENT VOCABULARY (CPV): 50000000, 50800000, 50514000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 380 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
LOT NO 2
TITLE: Waste compactor repair and maintenance
2) COMMON PROCUREMENT VOCABULARY (CPV): 50000000, 50531000, 50530000,
50500000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 317 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
LOT NO 3
TITLE: General repair and maintenance for RCHW sites.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50000000, 50800000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 254 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
LOT NO 4
TITLE: Combined maintenance services RCHW sites
2) COMMON PROCUREMENT VOCABULARY (CPV): 50000000, 50514000, 50531000,
50530000, 50500000, 50800000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 951 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 (from the award of the
contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Suppliers
instructions how to express interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required
once) - Browse to the eSourcing portal: https://essex.bravosolution.co.uk
and click the link to register - Accept the terms and conditions and click
"continue" - Enter your correct business and user details - Note the
username you chose and click "save" when complete - You will shortly
receive an email with your unique password (please keep this secure)
2. Express an interest in the tender - Login to the portal with the
username/password - Click the "PQQs / ITTs open to all suppliers" link.
(These are pre-qualification questionnaires or invitations to tender open
to any registered supplier) - Click on the relevant PQQ/ ITT to access the
content - Click the "express interest" button in the "actions" box on the
left-hand side of the page - This will move the PQQ /ITT into your "My
PQQs/ My ITTs" page. (This is a secure area reserved for your projects
only) - You can now access any attachments by clicking the "settings and
buyer attachments" in the "actions" box
3. Responding to the tender - You can now choose to "reply" or "reject"
(please give a reason if rejecting) - You can now use the ‘Messages’
function to communicate with the buyer and seek any clarification - Note
the deadline for completion, then follow the onscreen instructions to
complete the PQQ/ ITT - There may be a mixture of online & offline actions
for you to perform (there is detailed online help available) You must then
publish your reply using the publish button in the "actions" box on the
left-hand side of the page. If you require any further assistance please
consult the online help, or contact the eTendering help desk.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
2126.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
25.3.2010 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: The appointed supplier(s) will be required
to supply the service(s), the subject of this Notice, to all departments
of Essex County Council, or their successors in title, all entities in
which the Authority has an ownership or membership interest and
potentially to other local govenment bodies (namely - Basildon District,
Braintree District, Brentwood Borough, Castle Point Borough, Chelmsford
Borough, Colchester Borough, Epping Forest District, Harlow District,
Maldon District, Rochford District, Tendring District, Uttlesford
District, Southend-on-Sea Borough and Thurrock Councils) and other public
sector organisations and bodies in Essex (including schools), who may at a
later date adopt the terms and conditions of this arrangement.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 23.2.2010.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.