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UK-Livingston: repair and maintenance services of water meters

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   LIVINGSTON
Notice/Contract Number:   eu:52832-2010
Publication Date:   Feb 20, 2010
Deadline:   Mar 12, 2010
Buyer:   SCOTTISH WATER
Original Language:   English

Contact Information
Address:   SCOTTISH WATER
LIVINGSTON, SCOTLAND
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 2540 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 36/2010, #52832-2010
Contract Nature: Works
Procedure Type: Negotiated procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE – UTILITIES
Works
SECTION I: CONTRACTING ENTITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Scottish Water, Watermark, The
Alba Centre, Contact: Michelle Hernon, Livingston EH54 7HH, UNITED
KINGDOM. Tel. +44 1506678709. E-mail: procurementhelpline@scottishwater.co.
uk. Fax +44 1506678624.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for a dynamic
purchasing system) can be obtained at: As in above-mentioned contact
point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) MAIN ACTIVITY OR ACTIVITIES OF THE CONTRACTING ENTITY: Water.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting entity: The
supply of meter installation & maintenance services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Works.
Realisation, by whatever means of work, corresponding to the requirements
specified by the contracting entities.
Main site or location of works: Scotland.
NUTS code: UKM.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators
Maximum number of participants to the framework agreement envisaged:4 per
lot.
Duration of the framework agreement Duration in months: 24
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT
Range: between 4 000 000 and 6 000 000 GBP.
II.1.5) Short description of the contract or purchase(s): Scottish Water
recently installed 40 000 water meters as part of the full business
metering initiative carried out during 2007/8. Together with 86 000
existing water meters this equates to approx. 126 000 metered customers
with revenue water meters throughout the country.
Scottish water now aims to replace a large quantity of its existing
revenue water meters on a cycle basis (meter change-out programme) whilst
continuing with its current faults and repairs process approach.
Scottish Water is therefore seeking to attract experienced Contractors to
provide meter maintenance and installation services across Scotland.
Scottish Waters operational area is divided into 4 geographical regions:
East, North, South and West.
The framework will be split into two lots:
Lot 1. Internal meter installation and maintenance.
Lot 2. External meter installation and maintenance. Where external work is
necessary this will include the excavation and subsequent reinstatement of
the meter apparatus.
Scottish Water reserves the right to split each lot by region (East,
North, South and West.) or award on a pan Scotland basis.
All meter exchange/repairs will require to be completed to manufacturers
guidelines.
Contractors will be expected to comply with:
1. New Roads and Street works Act 1991
2. Transport Scotland Act 2005
3. Compliance with the Water Scotland Act 1980 as amended by the Water
Industry (Scotland) Act 2002
4. H&SAWA 1974 and Water Regulations 2002
5. Compliance with the Water Byelaws 2004
6. Compliance with Scottish Waters Metering Policy in relation to sizing
and location or meters.
7. Compliance with BS 6700.
II.1.6) Common procurement vocabulary (CPV): 50411100.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The framework will be split into two
lots:
Lot 1. Internal meter installation and maintenance.
Lot 2. External meter installation and maintenance. Where external work is
necessary this will include the excavation and subsequent reinstatement of
the meter apparatus.
Scottish Water reserves the right to split each lot by region (East,
North, South and West.) or award on a pan Scotland basis.
Further details will be provided at tender stage.
Estimated value excluding VAT:
Range: between 4 000 000 and 6 000 000 GBP.
II.2.2) Options: Yes.
Description of these options: Duration of agreements will be awarded to
the successful tenderer(s) to a maximum of 2 years. Further detail on the
fixed period in years and extension options will be made available at
tender stage.
Number of possible renewals: Range: between 4000000 and 6000000.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE Internal meter installation and maintenance
2) COMMON PROCUREMENT VOCABULARY (CPV): 50411100.
3) QUANTITY OR SCOPE: Scottish Water reserves the right to split each by
region (East, North, South and West.) or award on a pan Scotland basis.
Further details will be provided at tender stage.
estimated cost excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACTOR
STARTING/COMPLETION: Duration in months: 24 (from the award of the
contract).
LOT NO 2
TITLE External meter installation and maintenance
2) COMMON PROCUREMENT VOCABULARY (CPV): 50411100.
3) QUANTITY OR SCOPE: Scottish Water reserves the right to split each by
region (East, North, South and West.) or award on a pan Scotland basis.
Further details will be provided at tender stage.
estimated cost excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACTOR
STARTING/COMPLETION: Duration in months: 24 (from the award of the
contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Where appropriate, parent
company guarantees/performance bond may be required. Further detail will
be available at tender stage.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: All prices quoted
shall be in Pounds Sterling and all payments shall be made in Pounds
Sterling. Payment shall be made on the basis of supplied equipment and
supporting services based on the agreed Framework agreement schedules.
III.1.3) Legal form to be taken by the grouping of economic operators to
whom the contract is to be awarded: In the event of a group submitting an
accepted offer it will be necessary for each member of the group to sign
an undertaking that each company in the group will be jointly and
severally liable for the satisfactory performance of the agreement.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Applicants
expressions of interest should be submitted by e-mail to
procurementhelpline@scottishwater.co.uk by the date indicated in IV.3.4
and should include the following information:
1. Confirmation that the interested party can participate in an electronic
tender process. the only specific requirement being having an e-mail
address. Any PQQ or tender associated with this Framework will be issued
using ESourcing Scotland electronic package.
2. Full postal address and contact details, inclusive of company
registration number are required to be included in your submission.
III.2.2) Economic and financial capacity: Applicants will be expected to
be of sufficient and economic standing to support an annual award of work
or part thereof for the framework. All applicants must complete the
financial questions within the PQQ / Tender documents. Financial standing
relevant to the anticipated value of work will be determined by Scottish
Water based on the response to the Pre-qualification questionnaire (PQQ)
and any further financial checks deemed necessary.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: Refer to the tender documents.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reservedto a particular profession:
No.
III.3.2) Legal persons should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Negotiated
Candidates have already been selected: no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications or in the invitation to
tender or to negotiate.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting entity:
SW10/NM/685.
IV.3.2) Previous publication concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents:
Payable documents: no.
IV.3.4) Time limit for receipt of tenders or requests to participate:
12.3.2010 - 12:00.
IV.3.5) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT(S) RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY
COMMUNITY FUNDS: No.
VI.3) ADDITIONAL INFORMATION: To be made available at tender stage.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Scottish Water will incorporate a minimum of 10 calendar
day standstill period at the point of information on the award of the
contract is communicated to tenderers. This period allows unsuccessful
tenderers to seek further debriefing from the contracting authority before
the contract is entered into. Applicants have 2 working days from the
notification of the award decision to request additional debriefing and
that information has to be provided a minimum of 3 working days before the
expiry of the standstill period. Such additional information should be
requested from the contact point quoted in Section 1.1 of this notice. The
Utilities Contracts (Scotland) Regulations (SSI 2006 No. 2) provide for
aggrieved parties who have been harmed or are at harm by a breach of the
rule to take action in the Sheriff Court or Court of Session. Any such
action must be brought promptly (generally within 3 months). Where a
contract has not been entered into the Court may order the setting aside
of the award decision or order the authority to amend any document and may
award damages. If the contract has been entered into the Court may only
award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 18.2.2010.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
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