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UK-Edinburgh: surveying services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   EDINBURGH
Notice/Contract Number:   eu:46161-2010
Publication Date:   Feb 16, 2010
Deadline:   Apr 1, 2010
Buyer:   FORESTRY COMMISSION
Original Language:   English

Contact Information
Address:   FORESTRY COMMISSION
EDINBURGH
United Kingdom
Web Site:   www.forestry.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 2210 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 32/2010, #46161-2010
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Forestry Commission, 231
Corstorphine Road, Attn: Mark Lawrence, Edinburgh EH12 7AT, UNITED
KINGDOM. E-mail: mark.lawrence@forestry.gsi.gov.uk.
Internet address(es):
General address of the contracting authority: www.forestry.gov.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Ministry or any other national or federal authority, including their
regional or local sub-divisions.
Other: Forestry.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Field Data Collection for the National Forest Inventory of Great Britain.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Main site or location of works: Various locations throughout the UK.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 3.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 1 500 000,00 GBP.
II.1.5) Short description of the contract or purchase(s): The Forestry
Commission will be awarding this contract as a multiple supplier
framework. The Framework will provide for up to 3 suppliers for each
Bidding area. The FC intends awarding a 4-year Framework Contract, subject
to availability of funding and continued requirement.
Over the 4-year period the FC expects to assess 12 500 Sample Squares
(including the Yorkshire and Humber Top-up – see below) through this
Framework Contract and will in addition assess 2 000 Sample Squares using
internal resources across Britain.
As funding for work in each bidding area becomes known in April of each
subsequent year the primary supplier will be awarded the work, at the
price bidded for plus an adjustment for inflation at 50 % of the Retail
Price Index for years 2-4, unless there are substantive changes (i.e.
changes that merit a variation in unit price) in the work to be carried
out. If, in April of each successive year, the primary supplier of a
bidding area is no longer willing to carry on the work at the original
price quoted, plus inflation as noted above, then a mini-competition will
be run inviting all suppliers within the bidding area to submit pricing.
Where there are less than three suppliers within the bidding area then the
mini-competition will be run for the GB pool of approved suppliers. Note
that where changes substantially reduce the time taken to assess a Sample
square and the FC has the discretion to negotiate a lower price either
locally or via a mini-tender.
Should, at any time throughout the contract period, the primary supplier
within any bidding area prove unable to fulfil the required work within
the timeframes given in this document (e.g. the 1 calendar month
turn-around between Sample Square allocation by the FC and return of the
completed assessments by the supplier) then the work will be transferred
to the second highest-ranking (secondary) supplier. Should they not be
able to carry out the work then it will be offered to the third
highest-ranking supplier within the bidding area. Should none of the
approved suppliers within a bidding area prove able to carry out the work
then a mini-competition will be run for the GB pool of approved suppliers.
Top-ups.
In addition to the NFI survey data and the Yorkshire and Humber Top-up
(see below) data collection noted above there is the possibility of extra
surveys work through external funding of Top-up surveys. Should funding
applications be successful then the work will be offered to the GB pool of
approved suppliers for the NFI data collection in a mini-tender.
Currently, approximately 60 000 GBP worth of Top-up work in the Yorkshire
and Humber Region has been agreed to be assessed in 10/11 and 11/12 and
further indications are that Top-up funding will rise substantially across
GB over the lifetime of this contract.
II.1.6) Common procurement vocabulary (CPV): 71355000, 71353000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The Forestry Commission is going out to
competitive tender for a 4-year framework contract for the field data
collection element of the National Forest Inventory of Great Britain.
A maximum of 3 approved suppliers per bidding area will be allocated. In
year 1 of the contract the winner, or primary supplier, of each bidding
area will be assigned the Sample Square data collection work for that
year.
As funding for work in each bidding area becomes known in April of each
subsequent year the primary supplier will be awarded the work, at the
price bidded for plus an adjustment for inflation at 50 % of the Retail
Price Index for years 2-4, unless there are substantive changes (i.e.
changes that merit a variation in unit price) in the work to be carried
out. If, in April of each successive year, the primary supplier of a
bidding area is no longer willing to carry on the work at the original
price quoted, plus inflation as noted above, then a mini-competition will
be run inviting all suppliers within the bidding area to submit pricing.
Where there are less than three suppliers within the bidding area then the
mini-competition will be run for the GB pool of approved suppliers. Note
that where changes substantially reduce the time taken to assess a Sample
square and the FC has the discretion to negotiate a lower price either
locally or via a mini-tender.
Should, at any time throughout the annual work programme and where there
are no extenuating circumstances agreed with the FC, the primary supplier
within any bidding area prove unable to fulfil the required work within
the timeframes given in this document or to the quality standard required
then the work will be transferred to the second highest-ranking
(secondary) supplier. Should they not be able to carry out the work then
it will be offered to the third highest-ranking (tertiary) supplier within
the bidding area. Should none of the approved suppliers within a bidding
area prove able to carry out the work then a mini-competition will be run
for the GB pool of approved suppliers. The FC will agree with the supplier
a monthly schedule for Year 1 of the contract upon signing the contract
and then for each Financial Year during April of following years.
Field data collection will be divided into essentially two parts:
1. GIS mapping and editing - Each supplier will need to be able to locate
each 1-ha Sample Square within the landscape and edit the supplied 1-ha
Sample Square map as required to reflect the land cover at the time of the
visit – see field manual (Appendix 4) for more details. This will involve
checking Section boundaries on the ground compared to the map and editing
these boundaries as necessary. Before visiting the square the FC will
contact the owner where possible to let them know the sampling is going to
take place and obtain permissions for vehicular access and pegging whilst
noting any constraints to access and egress. The supplier will ensure that
owners have been contacted near to the time of sampling and any relevant
information exchanged (e.g. actual date of visit, where to collect keys
etc.).
2. Data collected in relation to the forest area within the 1-ha Sample
Square - The supplier will be required to collect data within each 1-ha
Sample Squares supplied – see Appendix 4 for more details. Once the
initial calibration and briefing period has been completed the FC will
provide ongoing support for the interpretation and application of the NFI
Field Manual. This will be provided as face to face meetings, online and
telephone support as required.
The bulk of the data collection is expected to take place between April
and October of each year from Years 2-4. Successful suppliers work will be
carried out in approximately the following order:
Sample Squares are assigned and will need to be assessed within a given
time period of 1 calendar month. Failure to complete the data collection
within the timescale requested, or to the required standard, may, at the
FC’s discretion, be regarded as a breach of contract and prompt a mini
tender from approved suppliers.
The information required to assess the Sample Squares will be sent to the
supplier, such data will include:
Map of each 1-ha Square and contextual mapping of surrounding area.
Order of assessment and/or any priorities.
Aerial photo of 1-ha Square and surrounding area.
NFI map of 1-ha Square for editing in the FC software supplied.
The FC software required to record field data.
Owners contact details and any other relevant information.
NB: all data and maps sent to the suppliers and received from the
suppliers are for this contract only and are not to be used by the
suppliers for any other reason. The suppliers will need to sign the
relevant license documentation before beginning the data collection work.
Suppliers are also reminded that the location data for the Sample Squares
is not to be divulged to third parties.
Supplier to visit and assess Sample Squares and Quality Assure (QA) their
data.
Data to be sent back to FC for all completed Sample Squares at the end of
each calendar fortnight unless otherwise discussed and agreed in writing.
Checklists for GIS and data collection filled in and signed for each
Sample Square. Electronic versions to be sent in with the data followed by
signed paper copies.
FC QA staff will carry out a minimum of approximately 5 % reassessments in
randomly allocated Squares for all suppliers over the period of the
contract. In some cases where issues have arisen the level of checks may
rise.
— Where Private Owner details cannot be obtained by the FC, suppliers will
be asked to carry out some investigative work to ascertain ownership of
woodlands. This can be charged for at a day rate.
Estimated value excluding VAT: 1 500 000,00 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Field Data Collection - Bid Area 1
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 1 consists of 3 100 x 100
km square areas containing 9 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 621.
LOT NO 2
TITLE: Field Data Collection - Bid Area 2
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 2 consists of 2 100 x 100
km square areas containing 6 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 496.
LOT NO 3
TITLE: Field Data Collection - Bid Area 3
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 3 consists of 2 100 x 100
km square areas containing 6 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 668.
LOT NO 4
TITLE: Field Data Collection - Bid Area 4
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 4 consists of 3 100 x 100
km square areas containing 8 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 714.
LOT NO 5
TITLE: Field Data Collection - Bid Area 5
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 5 consists of 3 100 x 100
km square areas containing 8 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 719.
LOT NO 6
TITLE: Field Data Collection - Bid Area 6
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 6 consists of 2 100 x 100
km square areas containing 6 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 704.
LOT NO 7
TITLE: Field Data Collection - Bid Area 7
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 7 consists of 2 100 x 100
km square areas containing 6 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 802.
LOT NO 8
TITLE: Field Data Collection - Bid Area 8
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 1 consists of 1 100 x 100
km square areas containing 4 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 578.
LOT NO 9
TITLE: Field Data Collection - Bid Area 9
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 9 consists of 2 100 x 100
km square areas containing 4 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 408.
LOT NO 10
TITLE: Field Data Collection - Bid Area 10
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 10 consists of 2 100 x 100
km square areas containing 4 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 515.
LOT NO 11
TITLE: Field Data Collection - Bid Area 11
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 11 consists of 3 100 x 100
km square areas containing 6 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 520.
LOT NO 12
TITLE: Field Data Collection - Bid Area 12
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 12 consists of 2 100 x 100
km square areas containing 5 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 442.
LOT NO 13
TITLE: Field Data Collection - Bid Area 13
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 13 consists of 3 100 x 100
km square areas containing 10 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 588.
LOT NO 14
TITLE: Field Data Collection - Bid Area 14
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 14 consists of 4 100 x 100
km square areas containing 8 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 754.
LOT NO 15
TITLE: Field Data Collection - Bid Area 15
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 1 consists of 2 100 x 100
km square areas containing 6 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 639.
LOT NO 16
TITLE: Field Data Collection - Bid Area 16
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 16 consists of 2 100 x 100
km square areas containing 7 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 482.
LOT NO 17
TITLE: Field Data Collection - Bid Area 17
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 17 consists of 6 100 x 100
km square areas containing 14 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 618.
LOT NO 18
TITLE: Field Data Collection - Bid Area 18
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 18 consists of 4 100 x 100
km square areas containing 7 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 670.
LOT NO 19
TITLE: Field Data Collection - Bid Area 19
1) SHORT DESCRIPTION: Bidding Areas: The field data collection will be GB
wide and suppliers are able to bid for geographical areas containing 1-ha
sample squares, note that multiple areas can be bid for. Figure 1 within
the tender pack illustrates Great Britain with a 50 x 50 km grid. Bidding
areas are divided into 50 x 50 k groups of tiles as shown in figure 2
within the tender pack. Supplier for the purpose of bidding cannot divide
bidding areas into smaller areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 73000000.
3) QUANTITY OR SCOPE: Table 2 within the tender pack shows the
approximate number of 1 ha-sample squares per bidding area over the 4-year
timeframe. Suppliers are invited to bid for 1 or more areas. Sample
squares will be prioritised for those squares containing private sector
conifer woodlands where feasible up to April 2011. The table also
highlights the approximate number of sample squares to be assessed in year
1 of the contract and then in year 2-4. The bulk of the data collection is
expected to take place between April and October of each year from years
2-4. The FC will agree with the supplier a monthly schedule for year 1 of
the contract upon signing the contract and then for each Financial Year
during April of following years. Table 2 also details geographical
locations of bid areas and the approximate (+/- 10 % per bidding area)
number of sample squares within each area for the 4 year period of the
contract. Note that the times when squares are to be assessed will be set
within 1 month of data being sent to suppliers.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bid area 19 consists of 4 100 x 100
km square areas containing 9 50 x 50 km tile numbers as detailed on the
map within the tender. Number of squares to be assessed over the 4 year
period (+/- 10 %) = 830.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Upon receipt of an
invoice for Sample Square assessments, the FC will pay 50 % of the total
invoice. The remaining 50 % will be paid once the work has been Quality
Assured (QA) by the FC and has passed satisfactorily. QA to be carried out
within 20 working days of receipt of data.
Payments will be made within 30 days of invoice date.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Data from each completed Square will need to be sent back to the FC within
2 weeks of completion and a Checkpoint Report submitted at the end of
every calendar month. Should there be any issues with the completion of
the contract on time this is to be notified using the Exception Report.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 26.3.2010 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
1.4.2010 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Eric Holmes, 231
Corstorphine Road, Edinburgh EH12 7AT, UNITED KINGDOM.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 11.2.2010.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.