DK-Aarhus: laboratory, optical and precision equipments (excl. glasses)

Request For Proposals

Country:

Denmark

City/Locality:

AARHUS

Notice/Contract Number:

eu:38585-2010

Publication Date:

Feb 19, 2010

Deadline:

Mar 23, 2010

Buyer:

UNIVERSITY OF AARHUS

Original Language:

English

Address:

UNIVERSITY OF AARHUS
AARHUS, Østjylland
Denmark

Email:

Click here

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Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 27/2010, #38585-2010
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Update: Feb 19, 2010

Notice Type: 8098 - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 35/2010, #49698-2010
Referenced Document Number: 38585-2010
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

view in:

CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): University of Aarhus, C/O
Procurement Office Kathrinebjergvej 89F, Aarhus N., Attn: Associate Henrik
Holtse, 8200 Aarhus, DENMARK. Tel. +45 72273483. E-mail:
hho@bechbruun.com.
Internet address(es):
General address of the contracting authority: www.au.dk.
Address of the buyer profile: http://au.dk/udbud.
Further information can be obtained at: Aarhus, DENMARK. URL:
www.au.dk/udbud.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Aarhus, DENMARK. URL: www.au.dk/udbud.
Tenders or requests to participate must be sent to: Bech-Bruun Law Firm,
Frue Kirkeplads 4 Att: Henrik Holtse, 8100 Aarhus, DENMARK. E-mail:
hho@bechbruun.com. URL: www.au.dk/udbud.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Other: University.
Education.
Other: Research and education.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Purchase of basic apparatus and laboratory furniture and related
consumables, including software and after-sales services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: All addresses of the University of Aarhus,
however, mainly in Aarhus, Denmark.
NUTS code: DK042.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 155.
Duration of the framework agreement: Duration in year(s): 2.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 40 000 000 and 50 000 000 DKK.
II.1.5) Short description of the contract or purchase(s): The Contracting
Authority wants to consolidate all purchases of apparatus in a number of
framework agreements.
Consolidation of these purchases is expected to generate a quite
significant volume of approx. DKK 20-25m annually. However, the final
volume of purchases depends on a number of aspects, in particular specific
requirements, equipment that needs replacing as well as the grants awarded
during the term of the framework agreement.
The number of framework agreements awarded in respect of each lot will
depend on the tenders received. Thus, the Contracting Authority will award
a number of agreements which will ensure the Contracting Authority's
reliability of supply. The number of framework agreements will not
necessarily be identical for all lots. Provided that a sufficient number
of conforming tenders are received, at least three framework agreements
for each lot will be concluded. In no event will more than ten framework
agreements be concluded for each lot. However the maximum number on lot 15
may be as high as 15 agreements. As there may or may not be overlaps
between winning tenderers on each lot anywhere between 3 and 155
agreements can in theory be awarded.
II.1.6) Common procurement vocabulary (CPV): 38000000, 31642000,
38431000, 38432000, 42931000, 42923200, 42500000, 39180000, 42716120,
33191110, 33152000, 38436310, 42122000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT:
Range: between 80 000 000 and 100 000 000 DKK.
II.2.2) Options: Yes.
Description of these options: Framework agreement may be prolonged by 1
year twice.
Provisional timetable for recourse to these options: in months: 24 (from
the award of the contract).
Number of possible renewals: Range: between 1 and 2.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.6.2010. Completion: 31.5.2012.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Centrifues
1) SHORT DESCRIPTION: Examples.
— Laboratory centrifuges,
— Floor centrifuges,
— Table centrifuges,
— Rotors,
— Other centrifuge solutions for laboratory use e.g. super speed
centrifuges, low speed centrifuges, high speed centrifuges, ultra speed
centrifuges, microcentrifuges, blood centrifuges, vacuum centrifuges and
cooled centrifuges,
— Accessories for centrifuges.
2) COMMON PROCUREMENT VOCABULARY (CPV): 42931000.
LOT NO 2
TITLE: Scales
1) SHORT DESCRIPTION: Examples.
— Laboratory scales,
— Precision scales,
— Analytical scales,
— Other scales for laboratory and research use,
— Accessories for scales.
2) COMMON PROCUREMENT VOCABULARY (CPV): 42923200.
LOT NO 3
TITLE: Cooling and freezing equipment for laboratories
1) SHORT DESCRIPTION: Examples.
— Cabinet freezers,
— Chest freezers,
— Refrigerators,
— Small freezers,
— Climate cabinets,
— Cooling thermometers,
— Freeze drying,
— Ice machines,
— Blood banks,
— Pharmaceutical refrigerator,
— Other cooling and freezing solutions for laboratory and research use,
— Accessories for cooling and freezing equipment.
2) COMMON PROCUREMENT VOCABULARY (CPV): 42513100, 38000000.
LOT NO 4
TITLE: Laboratory furniture
1) SHORT DESCRIPTION: Examples.
— Safety benches,
— LAF benches (Laminar Air Flow benches),
— Fume cabinets,
— Environmental chambers,
— Safety cabinets,
— Chairs, tables, lockers etc,
— Other types of laboratory furniture.
2) COMMON PROCUREMENT VOCABULARY (CPV): 39180000.
LOT NO 5
TITLE: Laboratory washing up machines and pipette washing machines
2) COMMON PROCUREMENT VOCABULARY (CPV): 42716120, 38000000.
LOT NO 6
TITLE: Autoclaves
1) SHORT DESCRIPTION: Examples.
— Floor autoclaves,
— High pressure autoclaves,
— Pass through autoclaves.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33191110.
LOT NO 7
TITLE: Instruments and equipment for sample preparation
1) SHORT DESCRIPTION: Examples.
— Shakers,
— Mixers,
— Mixing,
— Sample dividers,
— Shaking tables,
— Homogenisers,
— Shaking incubators,
— Blenders,
— Rotating evaporator,
— Milling and sieving,
— Crushing of samples,
— Microwave ovens,
— Organic synthesis equipment.
2) COMMON PROCUREMENT VOCABULARY (CPV): 38436000, 38000000.
LOT NO 8
TITLE: Liquid handling
1) SHORT DESCRIPTION: Examples.
— Pipettes,
— Other types Liquid handling equipment.
2) COMMON PROCUREMENT VOCABULARY (CPV): 38420000, 42912000, 38437100,
38000000.
LOT NO 9
TITLE: Incubators
1) SHORT DESCRIPTION: Examples.
— CO2,
— General purpose,
— Refrigerated,
— Bod,
— Hybridisation,
— Shaking,
— Other types of incubators.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33152000.
LOT NO 10
TITLE: Instruments for measurement of air, gas, water and carbon dioxide
(CO2)
1) SHORT DESCRIPTION: Examples.
— pH meter,
— Ion meter,
— Oxygen meter,
— Multimeter.
2) COMMON PROCUREMENT VOCABULARY (CPV): 38416000, 38000000.
LOT NO 11
TITLE: Counters and analysis equipment
1) SHORT DESCRIPTION: Examples.
— Cell counting,
— Cell analysis,
— Particle counters.
2) COMMON PROCUREMENT VOCABULARY (CPV): 38430000, 38000000.
LOT NO 12
TITLE: Instruments for heat and cooling technology
1) SHORT DESCRIPTION: Examples.
— Radiant furnaces,
— Heating cabinets,
— Warming plates,
— Warming baths,
— Warming plates,
— Burners,
— Ovens,
— Heating blocks and plates,
— Heating cabinets,
— Thermostats,
— Block thermostats,
— Water thermostats,
— Water baths,
— Baths,
— Other types of heat and cooling technology.
2) COMMON PROCUREMENT VOCABULARY (CPV): 42500000, 38436310, 38000000.
LOT NO 13
TITLE: Electrophoresis instruments
2) COMMON PROCUREMENT VOCABULARY (CPV): 31600000, 38000000.
LOT NO 14
TITLE: Pumps
1) SHORT DESCRIPTION: Examples.
— Ordinary pumps,
— Peristaltic pumps,
— Vacuum pumps,
— Syringe pumps.
2) COMMON PROCUREMENT VOCABULARY (CPV): 42122000.
LOT NO 15
TITLE: Other equipment and instruments for laboratory and research use
1) SHORT DESCRIPTION: Examples.
— Vacuum drying cabinets,
— Vacuum equipment,
— Closing and opening equipment,
— Gel documentation equipment,
— Diagnostic equipment,
— Refractometers,
— Lab reactor system,
— Evaporator,
— Recirculation coolers,
— List other equipment at the heading level.
2) COMMON PROCUREMENT VOCABULARY (CPV): 38000000, 31642000, 38431000,
38432000.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: None.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Please see the
framework agreement.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: None.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Grounds for
exclusion.
Any Candidate will be excluded from participation where that Candidate:
(a) has been subject of a conviction by final judgment in respect of
participation in a criminal organisation, corruption or fraud or money
laundering;
(b) is bankrupt or is being wound up, where the Candidate's affairs are
being administered by the court, where the Candidate has entered into an
arrangement with creditors, where the Candidate has suspended business
activities or is in any analogous situation arising from a similar
procedure under national laws and regulations.
(c) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or an
arrangement with creditors or any other similar proceedings under national
laws and regulations.
(d) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning the Candidate's professional conduct.
(e) has been guilty of grave professional misconduct proven by any means
which the Contracting Authority can demonstrate.
(f) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which the Candidate is established or with those of Denmark.
(g) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which the Candidate
is established or with those of Denmark.
(h) is guilty of serious misrepresentation in supplying the information
required under this clause or has not supplied such information.
Documentation.
In order to prove that one or several of the aforesaid grounds for
exclusion do not exist, the Candidate must include the following
documentation in its request to participate:
— The Candidate must obtain a statement from a relevant public authority
(typically the local bankruptcy court) concerning the grounds for
exclusion mentioned in paragraphs (b) and (c) above,
— The Candidate must obtain a criminal record certificate in respect of
the ground for exclusion mentioned in paragraphs (a) and (d) above (Danish
Candidates may submit a written application for such criminal record
certificate to the Danish Criminal Records Office (Kriminalregistret),
P.O. Box 93, Hvidovre, Denmark, stating the entity's CVR no.),
— The Candidate must obtain information from a relevant public authority
stating that none of the grounds for exclusion mentioned in paragraphs (f)
and (g) above exist.
Danish Candidates may instead choose to fulfil paragraphs (a)-(d) and
(f)-(g) above by providing a Declaration of Service (Serviceattest)
obtained from the Danish Commerce and Companies Agency including the
aforesaid paragraphs. The Declaration request form may be obtained
electronically from the website of the Danish Commerce and Companies
Agency: www.eogs.dk. It is stressed that some processing time with the
Danish Commerce and Companies Agency must be expected. The Declaration of
Service may not be forwarded at a later date, but must be available on the
last date for submission of the request to participate.
To the extent possible, foreign Candidates are requested to enclose the
said statements. Where this is not possible in their country of residence,
the Candidates are requested to enclose a sworn statement instead. If
sworn statements are not being used, an affirmation must be made before a
competent administrative authority, a notary public or a competent
professional organisation.
The said certificates, etc., from public authorities, including the
Declaration of Service from the Danish Commerce and Companies Agency, must
be dated 1.8.2009 or later.
Requests to participate must be accompanied by the above documentation.
Candidate's personal affairs.
Consolidated Act no. 336 of 13 May 1997 on the limitation of debtors'
participation in public works contracts, etc., stipulates that, in
connection with the purchase of goods and services, the public contracting
entity may demand that any Candidate make a solemn declaration stating to
which extent the Candidate has unpaid mature debt to any public
authorities in the form of taxes, duties and contributions to social
security schemes under Danish law or the laws of the country in which the
Candidate has its registered office.
The Candidate must make a solemn declaration in the form of TEMPLATE A
attached to these specifications to candidates to be submitted together
with the request to participate.
Requests to participate must be accompanied by such documentation.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: The Candidate must
enclose a statement by a bank or respected financial institution showing
the entity's positive solvency ratio in the most recent completed
financial year. This requirement may, however, be excluded, if the
Candidate is a start-up entity not yet having presented its financial
statements.
If the Candidate is a consortium, all consortium participants must meet
the requirement of a positive solvency ratio, and a statement by a bank or
respected financial institution must be enclosed for each individual
entity having presented financial statements.
The statement may not be filled out by an auditor.
In addition to this, the Candidate must state in Template B that the
Candidate expects its financial statements to show a positive solvency
ratio.
The following formula is applied when calculating the Candidate's solvency
ratio:
(Capital and reserves x 100) / (Total assets).
Minimum level(s) of standards possibly required: The Contracting Authority
will only contract with financially sound entities as it is of material
importance that the Candidate stays in business for the entire contract
period.
Consequently, the Contracting Authority will only enter into agreements
with entities having a positive solvency ratio.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
The Candidate must document its technical capacity by providing the
following documents and template C in completed form:
a) Information on the lots for which the Candidate is able and intends to
submit a tender.
b) Information on the involved technicians or technical bodies, and in
particular on those responsible for the quality control, irrespective of
whether they are part of the Candidate's business activities.
c) Description of the technical equipment and the quality measures taken
by the supplier, and the entity's investigation and research facilities.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 230
Objective criteria for choosing the limited number of candidates: The
Contracting Authority will pre-qualify at least 5 and no more than 15
Candidates for each lot. However, on lot 15 up to 20 Candidates may be
pre-qualified. As there may or may not be overlaps the total number of
Candidates can theoretically be anywhere between 5 and 230.
The Contracting Authority will pre-qualify companies best suited to
perform the contract on the basis of the information provided by the
Candidates as regards their technical capacity.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
041245-0033.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
8.3.2010 - 14:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 22.3.2010.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Danish. English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Documents must be downloaded from the
website of the Contracting Authority (www.au.dk/udbud). Documents will in
no event be forwarded by email. Please DO NOT contact the Contracting
Authority with requests to have the documents forwarded by mail or email.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Klagenævnet for Udbud,
Kampmannsgade 1, 1780 Copenhagen, DENMARK. URL: http://www.klfu.dk.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Konkurrencestyrelsen, Nyropsgade 30, 1780 Copenhagen,
DENMARK. E-mail: ks@ks.dk. URL: http://www.ks.dk.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 4.2.2010.

University of Aarhus, C/O Procurement Office Kathrinebjergvej 89F, Aarhus
N., attn: Associate Henrik Holtse DK-8200 Aarhus. Tel. +45 72273483.
E-mail: hho@bechbruun.com.
(Supplement to the Official Journal of the European Union, 9.2.2010,
2010/S 27-038585)
RE: CPV: 38000000, 31642000, 38431000, 38432000, 42931000, 42923200,
42500000, 39180000, 42716120, 33191110, 33152000, 38436310, 42122000,
42513100, 38436000, 38420000, 42912000, 38437100, 38416000, 38430000,
31600000.
Laboratory, optical and precision equipments (excl. glasses)
Electronic detection apparatus.
Detection apparatus.
Instead of: I.1) Name, addresses and contact point(s):
Further information can be obtained at: URL: www.au.dk/udbud.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
URL: www.au.dk/udbud.
Tenders or requests to participate must be sent to: URL: www.au.dk/udbud.
IV.3.4) Time-limit for receipt of tenders or requests to participate
8.3.2010 (14:00).
Read: I.1) Name, addresses and contact point(s):
Further information can be obtained at: URL:
http://www.brugertjenesten.dk/side3526.html
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
URL: http://www.brugertjenesten.dk/side3526.html
Tenders or requests to participate must be sent to: URL:
http://www.brugertjenesten.dk/side3526.html
IV.3.4) Time-limit for receipt of tenders or requests to participate
23.3.2010 (14:00).
Other additional information
Modifications have been made to the corresponding tender documents.

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DK-Aarhus: laboratory, optical and precision equipments (excl. glasses)

Request For Proposals

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