UK-Stafford: software package and information systems

Request For Proposals

Country:

United Kingdom

City/Locality:

STAFFORD

Notice/Contract Number:

eu:37173-2010

Publication Date:

May 26, 2010

Deadline:

Mar 15, 2010

Buyer:

STAFFORDSHIRE COUNTY COUNCIL

Original Language:

English

Address:

STAFFORDSHIRE COUNTY COUNCIL
STAFFORD, Staffordshire CC
United Kingdom

view in:

Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 26/2010, #37173-2010
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Update: May 26, 2010

Notice type: 012EA - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 100/2010, #150412-2010
Referenced Document Number: 37173-2010
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

view in:

CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Staffordshire County Council,
Stafford Procurement, Wedgwood Building, Tipping Street, Attn: Jenny
Knights, Stafford ST16 2DH, UNITED KINGDOM. Tel. +44 1785854647. E-mail:
sp@staffordshire.gov.uk. Fax +44 1785854660.
Internet address(es):
General address of the contracting authority:
www.staffordshire.gov.uk/purchasing.
Further information can be obtained at: This is an electronic tender. All
requests for information to be sent through the electronic tendering
portal and messaging facility on the Proactis electronic tendering system.
Follow the instructions and follow the link to the PROACTIS E-Tendering.
Initially, go to http://www.staffordshire.gov.uk/business/procurement/
etendering/.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
This is an electronic tender. All requests for information to be sent
through the electronic tendering portal and messaging facility on the
Proactis electronic tendering system. Follow the instructions and follow
the link to the PROACTIS E-Tendering. Initially, go to
http://www.staffordshire.gov.uk/business/procurement/etendering/.
Tenders or requests to participate must be sent to: This is an electronic
tender. All requests for information to be sent through the electronic
tendering portal and messaging facility on the Proactis electronic
tendering system. Follow the instructions and follow the link to the
PROACTIS E-Tendering. Initially, go to
http://www.staffordshire.gov.uk/business/procurement/etendering/.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local agency/office.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
PC273 Supply and maintenance of an ICT system to support the delivery of
adult social care services and an option for childrens social care
services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Staffordshire.
NUTS code: UKG24.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): An IT system to
deliver the transforming social care agenda. To include the installation,
configuration of the system, training of key personnel, data migration and
conversion, business change support and maintenance and software
enhancements to meet the regulatory and other requirements.
II.1.6) Common procurement vocabulary (CPV): 48000000, 48600000,
72200000, 48400000, 48300000, 48610000, 72230000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Staffordshire County Council is the
seventh largest shire county in the country. The social care and health
directorate of Staffordshire County Council deliver a range of adult
social care services to vulnerable adults. Last year around 26 000 people
received services.
The contract is for the supply of an IT system to deliver the transforming
social care agenda. This will include;
Installation of a system.
Configuration of the system.
Training key personnel.
Data migration and conversion.
Business change consultancy.
Ongoing support and maintenance.
Software enhancements to meet regulatory and other requirements.
The social care and health directorate currently utilises a bespoke IT
system to maintain service users records and it is now looking to replace
this. Around 77 000 peoples records are currently stored in the system.
The Directorate currently make use of Hewlett Packard TRIM software to
maintain its electronic social care records, there are currently around 1
300 internal users of the system and there are around 5 000 000 records
stored. This is the corporate EDRMS (electronic document records
management solution) so ideally this will continue to be used for records
management, but an alternative records management system could be a
feature of a replacement integrated social care system.
The Council runs SAP as its corporate ERP and is implementing a SAP
Childrens Social Care solution. Close SAP integration (particularly on
finance) will need to be a key feature of any replacement solution. The
County Council runs the following systems that may require interfaces with
a chosen solution;
SAP SCUK.
SAP R3 (which is being upgraded to ECC6).
TRIM.
Respond.
LG45/SAP CRM.
FACE.
Trojan.
Contact point.
Capita one.
Range of service.
The new adult social care system will allow the directorate to maintain
secure information about people who use our/our partners services and
details of the services they use or provide. It will provide information
to facilitate payments and contributions toward services and report on
performance.
The Directorate has a transformation programme in place to implement an
ambitious modernisation agenda that includes personalisation, greater
integration with health, and ensuring effective safeguarding. The
Directorate has an N3 connection with the local health economy, so the
system will have to be able to trace clients/patients using the NHS SPINE
at the point of implementation.
The Directorate has an exciting vision for integrated services with
health. This will include the establishment of integrated teams. Staff in
these teams would ideally share a single operational system, so innovative
approaches to addressing the demands of integrated working are of great
interest to the County. The Directorate will be working heavily with
Health partners to ensure that the system is fit for purpose and can
support the total customer journey.
The Council is committed to providing the citizens of Staffordshire with
an environment that delivers sustainable, high quality Social Care
services and therefore the Adult Social Care System will have to be fit
for the future shape of Adult social care in Staffordshire and the UK.
The system will need to support assessment, self directed support,
care/support planning, financial assessment, individual budgets, person
centred services, commissioned services, safeguarding and review. The
system should also support mobile working. It must be able to deliver
statutory performance information to enable the Directorate to provide
returns to.
The Department of health and the care quality commission.
As the County Council regularly reviews its application portfolio, it is
also a requirement that the provider of the replacement Adults Social Care
application includes an option to provide a system with similar technical
functionality to support Childrens Services if so required in the future.
The Contract will be structured to include such an option.
The County Council is also seeking to contract on behalf of NHS North
Staffordshire and South Staffordshire Primary Care Trust (the PCTs) for an
option to accommodate their requirements to use the system or systems
including the right for the County Council to grant sub-licences to the
PCTs. This is to be reflected in the contract pricing, which it is
envisaged will be structured on the basis of banded pricing according to
the relevant number of users.
Economic operators will be invited to submit bids for a solution that is
either hosted by the contracting authority or one that is hosted by the
economic operator and on the basis of a fixed price and time and materials
pricing.
Options, offers will be invited for both internally and externally hosted
solutions.
Options will be in place for contract extensions.
Estimated value excluding VAT:
Range: between 2 000 000 and 9 000 000 GBP.
II.2.2) Options: Yes.
Description of these options: It is also a requirement that the provider
of the replacement adults social care application includes an option to
provide a system with similar technical functionality to support Childrens
Services if so required in the future. The Contract will be structured to
include such an option.
Options exist with reference to the contract term length. The contract
will commence 1.4.2011 to 31.3.2021 with the option to extend 1.4.2021 to
31.3.2026 and 1.4.2026 to 31.3.2031. It is envisaged that extension
options will be reviewed 18 months prior to extension start date.
The County Council is also seeking to contract on behalf of NHS North
Staffordshire and South Staffordshire Primary Care Trust (the PCTs) for an
option to accommodate their requirements to use the system or systems,
including the right for the County Council to grant sub-licences to the
PCTs.
Number of possible renewals: 2.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.4.2011. Completion: 31.3.2021.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payments may be made
following acceptance by the banking agents of the County Council.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Any tender
may be rejected from a company/organisation who interalia:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council
Joint Action 98/742/JHA respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Please refer to Regulation no 23 of the Public Procurement Regulations
2006 (SI No 5) for additional rejection criteria (see link).
http://www.opsi.gov.uk/si/si2006/20060005.htm.
III.2.2) Economic and financial capacity: Minimum level(s) of standards
possibly required: Financial checks will be undertaken for economic
operators using the Councils current financial assessors n2check
(www.n2check.com). Economic operators will be assessed according to the
level of risk stipulated by n2checkEconomic . Any economic operator being
given an above average (or lower) risk rating may be disqualified.
For this contract the minimum annual turnover for any applicant wishing to
be selected is 1 000 000 GBP.
Minimum insurance levels to be met are:
— 5 000 000 GBP public liability,
— 10 000 000 GBP empoyers liability,
— 5 000 000 GBP professional indemnity.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates: As
detailed in the PQQ documents.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PC273.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 15.3.2010 - 15:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
15.3.2010 - 15:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Date: 15.3.2010 - 15:00.
Place: Staffordshire.
Persons authorised to be present at the opening of tenders: yes.
Attendance is limited to members of the authoritys staff.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: 18 months prior to
1.4.2021 and 18 months prior to 1.4.2026.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: The Contracting Authority will incorporate a minimum 10
calendar day standstill period (or 15 days where non-electronic or fax
methods are used) at the point that an award decision notice is
communicated to tenderers. The award decision notice will specify the
criteria for the award of the contract/framework agreement, the reasons
for the decision, including the characteristics and relative advantages,
the name and score of the successful tender; and will specify when the
standstill period is expected to end or the date before which the
contracting authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract/framework agreement has not
been successfully resolved, the Public Contracts (Amendment) Regulations
2009 provide for aggrieved parties who have been harmed or are at risk of
a breach of the rules to take action in the High Court (England, Wales and
northern Ireland). Any such action must be brought promptly (generally
within 3 months). The Court may order the setting aside of the award
decision or may order the Contracting Authority to amend any document and
may award damages. If a framework agreement has been entered into the
Court may make a declaration of ineffectiveness or may order that the
duration of any relevant specific contract be shortened and additionally
may award damages. The time limit for seeking such a declaration is
generally 30 days from notification of the award (either by award decision
notification or contract award notice depending upon the circumstances) or
otherwise 6 months.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 4.2.2010.

Staffordshire County Council, Stafford Procurement, Wedgwood Building,
Tipping Street, attn: Jenny Knights, UNITED KINGDOM-ST16 2DHStafford. Tel.
+44 1785854647. E-mail: sp@staffordshire.gov.uk. Fax +44 1785854660.
(Supplement to the Official Journal of the European Union, 6.2.2010,
2010/S 26-037173)
Instead of:
II.2.1) Total quantity or scope:
Read:
II.2.1) Total quantity or scope:
The County Council is also seeking to contract on behalf of NHS North
Staffordshire and South Staffordshire Primary Care Trusts and other bodies
delivering health and social care services with whom the County Council
will be working in partnership to deliver its social care and
health-related functions in the region during the term of the contract and
any successors of such partner organisations (together the "Partner
Organisations"). The County Council wishes to contract for an option to
accommodate the requirements of the Partner Organisations to use the
system or systems including the right for the County Council to grant
sub-licences to those bodies. The Partner Organisations will include
organisations delivering health and social care services on behalf of or
with the County Council, whether under S.75 of the National Health Service
Act 2006 or otherwise, including not for profit organisations and
nominated sub-contractors. The County Council's partnership working with
health and social care organisations in the region is constantly shifting
and the legal structure of the organisations could change during the term
of the contract. A new Care Trust is a possibility and the new operating
framework in the NHS may mean that organisations could merge. The County
Council therefore wishes to allow for the most flexibility that is
possible. The Partner Organisations are currently primarily located in
Staffordshire and where possible are listed in Annex A, but it is intended
that organisations located within the West Midlands and counties adjacent
to Staffordshire may also be included in the scope of the contract if the
health partnering and social care arrangements so require during the term
of the contract. This is to be reflected in the contract pricing, which it
is envisaged will be structured on the basis of banded pricing according
to the relevant number of users.
Should you have any questions in relation to the amendment or should you
wish to raise any issues, please do so within 14 days of the date of
publication of this amended contract notice. Please contact
Jennifer.knights@staffordshire.gov.uk.
Annex A.
Health Organisations in Staffordshire.
South Staffs.
— South Staffordshire Primary Care Trust,
— South Staffordshire and Shropshire Mental Health Foundation NHS Trust,
— Burton Hospitals Foundation Trust,
— Mid Staffordshire NHS Foundation Trust,
— West Midlands Ambulance Service NHS Trust,
— Staffordshire Health Informatics Service.
North Staffs.
— NHS Stoke on Trent,
— NHS North Staffordshire (North Staffordshire Primary Care Trust),
— University Hospital of North Staffordshire NHS Trust,
— North Staffordshire Combined Healthcare NHS Trust.
Other additional information
The contract may be the object of re-publication.

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UK-Stafford: software package and information systems

Request For Proposals

General Information

Contact Information

Goods, Works and Services

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