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DK-Aarhus: laboratory, optical and precision equipments (excl. glasses)

Request For Proposals

General Information
Country:   Denmark
City/Locality:   AARHUS
Notice/Contract Number:   eu:37169-2010
Publication Date:   Feb 19, 2010
Deadline:   Mar 23, 2010
Buyer:   UNIVERSITY OF AARHUS
Original Language:   English

Contact Information
Address:   UNIVERSITY OF AARHUS
AARHUS, Østjylland
Denmark
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 26/2010, #37169-2010
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender


Update: Feb 19, 2010


Notice Type: 8098 - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 35/2010, #49722-2010
Referenced Document Number: 37169-2010
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): University of Aarhus, C/O
Indkøbskontoret Kathrinebjergvej 89F, Attn: Associate Henrik Holtse, 8200
Aarhus N, DENMARK. Tel. +45 72273483. E-mail: hho@bechbruun.com.
Internet address(es):
General address of the contracting authority: www.au.dk.
Address of the buyer profile: http://au.dk/udbud.
Further information can be obtained at: Aarhus, DENMARK. URL:
www.au.dk/udbud.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Aarhus, DENMARK. URL: www.au.dk/udbud.
Tenders or requests to participate must be sent to: Bech-Bruun Law Firm,
Frue Kirkeplads 4 Att: Henrik Holtse, 8100 Aarhus, DENMARK. E-mail:
hho@bechbruun.com. URL: www.au.dk/udbud.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Other: University.
Education.
Other: Research and education.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Purchase of advanced instruments and equipment solutions, including
consumables, software and after-sales services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Main site or location of works: All addresses of the.
University of Aarhus,
however, mainly in Aarhus,
Denmark.
NUTS code: DK042.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 105.
Duration of the framework agreement: Duration in year(s): 2.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 60 000 000 and 100 000 000 DKK.
II.1.5) Short description of the contract or purchase(s): The Contracting
Authority wants to consolidate all purchases of advanced instruments and
equipment solutions in a number of framework agreements.
Consolidation of these purchases is expected to generate a quite
significant volume of approx. DKK 10-15m annually. However, the final
volume of purchases depends on a number of aspects, in particular specific
requirements, equipment that needs replacing as well as the grants awarded
during the term of the framework agreement.
The number of framework agreements awarded in respect of each lot will
depend on the tenders received. Thus, the Contracting Authority will award
a number of agreements which will ensure the Contracting Authority's
reliability of supply. The number of framework agreements will not
necessarily be identical for all lots. Provided that a sufficient number
of conforming tenders are received, at least three framework agreements
for each lot will be concluded. In no event will more than ten framework
agreements be concluded for each lot. However on lot 10 up to 15 framework
agreements may be awarded. As there may or may not be overlaps between
winning tenderers the total number of framework agreements may in theory
be anywhere between 3 and 105.
II.1.6) Common procurement vocabulary (CPV): 38000000, 38432200,
38433100, 31600000, 38510000, 38950000, 38200000, 38120000, 38430000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT:
Range: between 120 000 000 and 200 000 000 DKK.
II.2.2) Options: Yes.
Description of these options: Framework agreement may be prologned by one
year twice.
Provisional timetable for recourse to these options: in months: 24 (from
the award of the contract).
Number of possible renewals: Range: between 1 and 2.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.6.2010. Completion: 31.5.2012.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Chromatography solutions and detectors
1) SHORT DESCRIPTION: For example.
— LC - Liquid chromatography,
— IC - Ion chromatography,
— GC - Gas chromatography,
— GPC-SEC detectors,
— Electro-chemical detectors.
2) COMMON PROCUREMENT VOCABULARY (CPV): 38432200, 38000000.
LOT NO 2
TITLE: Mass spectrometers
1) SHORT DESCRIPTION: For example.
— Maldi TOF,
— Maldi TOF/TOF,
— Ion trap,
— ESI-TOF,
— FTMS,
— ION SOURCES,
— IR-MS,
— ICP-MS,
— GC-MS,
— CE-MS,
— TOF-MS,
— MS/MS,
— LC/MS.
2) COMMON PROCUREMENT VOCABULARY (CPV): 38433100.
LOT NO 3
TITLE: Spectrophotometer solutions
2) COMMON PROCUREMENT VOCABULARY (CPV): 38000000, 31600000.
LOT NO 4
TITLE: Instruments for automatic regulation and control
1) SHORT DESCRIPTION: For example.
Robotic solutions.
2) COMMON PROCUREMENT VOCABULARY (CPV): 38000000, 42997300.
LOT NO 5
TITLE: Microscopes and optical special instruments
1) SHORT DESCRIPTION: For example.
— Microscopes,
— Digital camera systems,
— Scanning confocal electron microscopes,
— Laser micro dissection equipment,
— Scanning electron microscopes,
— Microscope cameras,
— Micromanipulators,
— Flame photometer,
— Refractometer,
— Polarimeter,
— Telescopes.
2) COMMON PROCUREMENT VOCABULARY (CPV): 38510000, 38000000.
LOT NO 6
TITLE: Equipment and instruments for analysis and purification of DNA,
RNA, proteins and cells and equipment and instruments for PCR and QPCR and
real time PCR
1) SHORT DESCRIPTION: For example.
— DNA microarray scanner,
— Equipment for purification of DNA, RNA and protein,
— Automated purity analysers (RNA/DNA),
— DNA sequencing machines,
— Real time cyclers.
2) COMMON PROCUREMENT VOCABULARY (CPV): 38950000, 38000000.
LOT NO 7
TITLE: Geological and geophysical equipment
1) SHORT DESCRIPTION: For example.
— Geological investigation equipment,
— Instruments and equipment for surveying, hydrography, oceanography and
hydrology,
— Hydrographic instruments,
— Seismic equipment,
— Topographical equipment,
— Instruments for surveying,
— Measuring equipment,
— Accessories for geological and geophysical equipment.
2) COMMON PROCUREMENT VOCABULARY (CPV): 38200000, 38000000.
LOT NO 8
TITLE: Meteorological instruments
1) SHORT DESCRIPTION: For example.
— Anemometers,
— Barometers,
— Measuring equipment for precipitation,
— Raingauges,
— Equipment for measurement on the surface of the soil,
— Measuring equipment for precipitation and evaporation at the surface of
the soil,
— Measuring equipment for solar radiation at the surface of the soil,
— Measuring equipment for temperature and moisture at the surface of the
soil,
— Measuring equipment for wind at the surface of the soil,
— Weather stations,
— Accessories for meteorological instruments.
2) COMMON PROCUREMENT VOCABULARY (CPV): 38120000, 38000000.
LOT NO 9
TITLE: Water treatment equipment
1) SHORT DESCRIPTION: For example.
— Water treatment systems that can produce both clean and ultra clean
water for different purposes in the laboratory.
2) COMMON PROCUREMENT VOCABULARY (CPV): 38000000, 31600000.
LOT NO 10
TITLE: Equipment and instruments for analysis, testing, measurement and
checking
1) SHORT DESCRIPTION: Equipment and instruments for analysis, testing,
measurement and checking within the following.
— Solutions for Molecular Biology,
— Solutions for micro biology,
— Solutions for cell biology,
— Solutions for biotechnical research,
— Solutions for clinical immunology,
— Solutions for drug discovery,
— Solutions for biology,
— Solutions for environmental investigations,
— Solutions for organic and inorganic chemistry,
— Solutions for food chemistry,
— Solutions for environmental chemistry,
— Solutions for biochemistry,
— Solutions for clinical chemistry,
— Solutions for pharmaceutical chemistry,
— Solutions for medicinal chemistry,
— Solutions for analytical chemistry,
— Solutions for protein chemistry,
— Solutions for nanotechnology,
— Solutions for physical optics,
— Solutions for surface technology,
— Solutions for materials testing,
— Solutions for gas analysis,
— Solutions for industrial and environmental monitoring.
Examples of possible equipment and instruments in this lot.
— ELISA instruments,
— Thermal analysers,
— Surface analysing systems,
— Blood analysis equipment,
— Milk analysis equipment,
— Cell & Bead Bioanalyser,
— Clinical Flow Analyser & Sorter,
— Microplate readers,
— Solid phase extraction systems,
— GPC cleanup systems,
— TLC instruments.
2) COMMON PROCUREMENT VOCABULARY (CPV): 38000000.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: None.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Please see the
framework agreement.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: None.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Grounds for
exclusion.
Any Candidate will be excluded from participation where that Candidate:
(a) has been subject of a conviction by final judgment in respect of
participation in a criminal organisation, corruption or fraud or money
laundering;
(b) is bankrupt or is being wound up, where the Candidate's affairs are
being administered by the court, where the Candidate has entered into an
arrangement with creditors, where the Candidate has suspended business
activities or is in any analogous situation arising from a similar
procedure under national laws and regulations.
(c) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or an
arrangement with creditors or any other similar proceedings under national
laws and regulations.
(d) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning the Candidate's professional conduct.
(e) has been guilty of grave professional misconduct proven by any means
which the Contracting Authority can demonstrate.
(f) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which the Candidate is established or with those of Denmark.
(g) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which the Candidate
is established or with those of Denmark.
(h) is guilty of serious misrepresentation in supplying the information
required under this clause or has not supplied such information.
Documentation.
In order to prove that one or several of the aforesaid grounds for
exclusion do not exist, the Candidate must include the following
documentation in its request to participate:
— The Candidate must obtain a statement from a relevant public authority
(typically the local bankruptcy court) concerning the grounds for
exclusion mentioned in paragraphs (b) and (c) above,
— The Candidate must obtain a criminal record certificate in respect of
the ground for exclusion mentioned in aragraphs (a) and (d) above (Danish
Candidates may submit a written application for such criminal record
certificate to the Danish Criminal Records Office (Kriminalregistret),
P.O. Box 93, Hvidovre, Denmark, stating the entity's CVR no.),
— The Candidate must obtain information from a relevant public authority
stating that none of the grounds for exclusion mentioned in paragraphs (f)
and (g) above exist.
Danish Candidates may instead choose to fulfil paragraphs (a)-(d) and
(f)-(g) above by providing a Declaration of Service (Serviceattest)
obtained from the Danish Commerce and Companies Agency including the
aforesaid paragraphs. The Declaration request form may be obtained
electronically from the website of the Danish Commerce and Companies
Agency: www.eogs.dk. It is stressed that some processing time with the
Danish Commerce and Companies Agency must be expected. The Declaration of
Service may not be forwarded at a later.
Date, but must be available on the last date for submission of the request
to participate.
To the extent possible, foreign Candidates are requested to enclose the
said statements. Where this is not possible in their country of residence,
the Candidates are requested to enclose a sworn statement instead. If
sworn statements are not being used, an affirmation must be made before a
competent administrative authority, a notary public or a competent
professional organisation.
The said certificates, etc., from public authorities, including the
Declaration of Service from the Danish Commerce and Companies Agency, must
be dated 1.8.2009 or later.
Requests to participate must be accompanied by the above documentation.
Candidate's personal affairs.
Consolidated Act no. 336 of 13.5.1997 on the limitation of debtors'
participation in public works contracts, etc., stipulates that, in
connection with the purchase of goods and services, the public contracting
entity may demand that any Candidate make a solemn declaration stating to
which extent the Candidate has unpaid mature debt to any public
authorities in the form of taxes, duties and contributions to social
security schemes under Danish law or the laws of the country in which the
Candidate has its registered office.
The Candidate must make a solemn declaration in the form of Template A
attached to these specifications to candidates to be submitted together
with the request to participate.
Requests to participate must be accompanied by such documentation.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: The Candidate must
enclose a statement by a bank or respected financial institution showing
the entity's positive solvency ratio in the most recent completed
financial year. This requirement may, however, be excluded, if the
Candidate is a start-up entity not yet.
Having presented its financial statements.
If the Candidate is a consortium, all consortium participants must meet
the requirement of a positive solvency ratio, and a statement by a bank or
respected financial institution must be enclosed for.
Each individual entity having presented financial statements.
The statement may not be filled out by an auditor.
In addition to this, the Candidate must state in Template B that the
Candidate expects its financial statements to show a positive solvency
ratio.
The following formula is applied when calculating the Candidate's solvency
ratio:
(Capital and reserves x 100) / (Total assets).
Minimum level(s) of standards possibly required: The Contracting Authority
will only contract with financially sound entities as it is of material
importance that the Candidate stays in business for the entire contract
period.
Consequently, the Contracting Authority will only enter.
Into agreements with entities having a positive solvency.
Ratio.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
It is of decisive importance to the Contracting Authority that the
Candidate has the required technical capacity to complete the works.
The Candidate must document its technical capacity by providing the
following documents and TEMPLATE C in completed form:
a) Information on the lots for which the Candidate is able and intends to
submit a tender.
b) A list of the most important deliveries made during the past three
years, including name and telephone number of the recipient.
c) Information on the involved technicians or technical bodies, and in
particular on those responsible for the quality control, irrespective of
whether they are part of the Candidate's business activities.
d) Description of the technical equipment and the quality measures taken
by the supplier, and the entity's investigation and research facilities.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 155
Objective criteria for choosing the limited number of candidates: The
Contracting Authority will prequalify at least five and no more than 15
Candidates for each lot. However, on lot 15 up to 20 Candidates may be
prequalified. As there may or may not be overlaps the total number of
candidates can theoretically be anywhere between 5 and 155. The
Contracting Authority will prequalify companies best suited to perform the
contract on the basis of the information provided by the Candidates as
regards their technical capacity.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
041245-0033.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
8.3.2010.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 22.3.2010.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Danish. English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Documents must be downloaded from the
website of the Contracting Authority (www.au.dk/udbud). Documents will in
no event be forwarded by email. Please do not contact the Contracting
Authority with requests to have the documents forwarded by mail or email.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Klagenævnet for Udbud,
Kampmannsgade 1, 1780 Copenhagen, DENMARK. URL: http://www.klfu.dk.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Konkurrencestyrelsen, Nyropsgade 30, 1780 Copenhagen,
DENMARK. URL: http://www.ks.dk.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 4.2.2010.


University of Aarhus, C/O Indkøbskontoret Kathrinebjergvej 89F, attn:
Associate Henrik Holtse DK-8200 Aarhus N. Tel. +45 72273483. E-mail:
hho@bechbruun.com.
(Supplement to the Official Journal of the European Union, 6.2.2010,
2010/S 26-037169)
RE: CPV: 38000000, 38432200, 38433100, 31600000, 38510000, 38950000,
38200000, 38120000, 38430000, 42997300.
Laboratory, optical and precision equipments (excl. glasses)
Chromatographs.
Mass spectrometer.
Instead of: Annex A.
www.au.dk/udbud
IV.3.4) Time-limit for receipt of tenders or requests to participate
8.3.2010 (14:00)
Read: Annex A.
http://www.brugertjenesten.dk/
Side3526.html.
IV.3.4) Time-limit for receipt of tenders or requests to participate
23.3.2010 (14:00)
Other additional information
Modifications have been made to the corresponding tender documents.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.