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UK-Stafford: devices for the disabled

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   STAFFORD
Notice/Contract Number:   eu:35718-2010
Publication Date:   Feb 5, 2010
Deadline:   Mar 16, 2010
Buyer:   STAFFORDSHIRE COUNTY COUNCIL
Original Language:   English

Contact Information
Address:   STAFFORDSHIRE COUNTY COUNCIL
STAFFORD, West Midlands
United Kingdom
Web Site:   www.staffordshire.gov.uk/purchasing

Goods, Works and Services

 

Summary

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Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 25/2010, #35718-2010
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Staffordshire County Council,
Staffordshire Purchasing, Wedgwood Building, Tipping Street, Attn:
Caroline Clarke, Stafford ST6 2DH, UNITED KINGDOM. Tel. +44 1785854653.
E-mail: sp@staffordshire.gov.uk. Fax +44 1785854660.
Internet address(es):
General address of the contracting authority:
www.staffordshire.gov.uk/purchasing.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Supply delivery and installation of wall mounted shower stretchers /
changing tables.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Staffordshire.
NUTS code: UKG3.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Number of participants to the framework agreement envisaged: 1 3 or more.
Duration of the framework agreement: Duration in months: 24 + (2 x 12
months options).
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 900 000 and 115 000 GBP.
II.1.5) Short description of the contract or purchase(s): The County
Council is looking to appoint a sole provider / providers to supply
deliver complete all pre installation work and install wall mounted shower
stretchers/ changing tables in both private dwellings and County Council
establishments throughout the County of Staffordshire on a call off basis
as and when required.
Providers will be expected as part of the contract to complete a joint
site survey with the occupational therapist demonstrate the product at the
service users property provide a full written quotation to include all pre
installation work complete pre installation work and install the wal
mounted shower stretcher / changing table as per the specification and
invoice to the order point on completion. Some circumstances will
necessitate removal of shower stretchers / changing tables and the
provider will be expected to store and resite as appropriate as per the
specification.
II.1.6) Common procurement vocabulary (CPV): 33196200, 33000000,
33700000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The initial period is 1st September 2010
to 31st August 2012 with 2 x 12 month options to extend.
The value detailed in this notice is for the initial period 1st September
2010 to 31st August 2012 and is the value of both Staffordshire County
Councils requirements plus that of Staffordshire Moorlands District
Council, Lichfield District Council, Tamworth Borough Council, Cannock
District Council, South Staffs District Council, Stafford Borough Council,
East Staffs Borough Council and Newcastle Borough Council. Thereafter the
expenditure under this contract may increase dependant upon other public
body collaborative use. This is also a new arrangement so the value is an
approximate value based on the last twelve months usage but this may not
be realised and no business under the framework is guaranteed. As part of
the Governments National Procurement Strategy and the West Midlands
Regional Improvement Efficiency Partnership and Procurement Hub,
collaborative working and supporting other authorities now forms part of
this Councils procurement remit.
Estimated value excluding VAT:
Range: between 90 000 and 115 000 GBP.
II.2.2) Options: Yes.
Description of these options: Initial contract period 1.9.2010 - 31.8.2012
with the option to extend for a further period up to 2 x 12 months-
therefore options maybe taken up for the period 1.9.2012 to 31.8.2013 and
1.9.2013 to 31.8.2014. The options will be exercised at the discretion of
the County Council.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.9.2010. Completion: 31.8.2012.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Fixed height shower stretchers / changing tables
1) SHORT DESCRIPTION: Supply, delivery and installation of fixed height
shower stretchers / changing tables including flat bed shower stretcher,
shower stretcher with adjustable head rest and Padded stretcher / changing
table.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33196200, 33000000, 33700000.
LOT NO 2
TITLE: Adjustable height - electric
1) SHORT DESCRIPTION: Supply delivery and installation of adjustable
height shower stretchers / changing tables including flat bed shower
stretcher, shower stretcher with adjustable head rest and padded stretcher
/ changing table.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33196200, 33000000, 33700000.
LOT NO 3
TITLE: Adjustable height - manual
1) SHORT DESCRIPTION: Supply delivery and installation of adjustable
height shower stretchers / changing tables including flat bed shower
stretcher, shower stretcher with adjustable head rest and padded stretcher
/ changing table.
2) COMMON PROCUREMENT VOCABULARY (CPV): 33196200, 33000000, 33700000.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payments may be made
following acceptance by the banking agents of the County Council.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: No special legal form is required by
the grouping of providers but each provider will be required to become
jointly or severally responsible for the contract before acceptance.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Any tender
may be rejected from a company / organisation who interalia:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations.
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations.
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct.
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate.
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority.
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority.
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information.
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA.
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council
Joint Action 98/742/JHA respectively.
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities.
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Please refer to Regulation no 23 of the Public Procurement Regulations
2006 (SI No 5) for additional rejection criteria (see link).
http://www.opsi.gov.uk/si/si2006/20060005.htm
The organisation must have a Health & Safety Policy.
The organisation must be able to confirm that they are able to obtain
enhanced CRB disclosures for staff.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: The applicant must meet
the minimum set standards of economic and financial standing to service
the term and value of the contract. Financial checks will be undertaken
for applicants using the financial assessors n2check. Applicants will be
assessed according to the level of risk stipulated by n2check. Any
applicant being given an above average risk rating may be disqualified.
The organisation should hold as a minimum the following insurance levels
or be able to provide with their response, a written statement advising
that should they be awarded the contract they will have the required
levels of insurance in place for the commencement of the contract.
Public Liability 5 000 000 GBP.
Employers Liability 10 000 000 GBP.
Professional Indemnity 2 000 000 GBP.
Commercial Storage 50 000 GBP.
Equipment in Transit 50 000 GBP.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates:
Technical and service quality 70 %.
Reliability and experience 30 %.
Please refer to PQQ documents for sub criteria.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PC255 Wall mounted shower stretchers / changing tables.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 11.3.2010.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
16.3.2010 - 15:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: Every 4 years.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: This notice is for a framework agreement
for wall mounted shower stretchers / changing tables and is not in itself
a contract and there is no guarantee of volumes of business under this
agreement. For further details of forthcoming tenders/contracts please
visit http://www.staffordshire.gov.uk/business/procurement/.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: year 2010.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: The Contracting Authority will incorporate a minimum 10
calendar day standstill period (or 15 days where non-electronic or fax
methods are used) at the point that an award decision notice is
communicated to tenderers. The award decision notice will specify the
criteria for the award of the contract/framework agreement, the reasons
for the decision, including the characteristics and relative advantages,
the name and score of the successful tender; and will specify when the
standstill period is expected to end or the date before which the
contracting authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract/framework agreement has not
been successfully resolved, the Public Contracts (Amendment) Regulations
2009 provide for aggrieved parties who have been harmed or are at risk of
a breach of the rules to take action in the High Court (England, Wales and
northern Ireland). Any such action must be brought promptly (generally
within 3 months). The Court may order the setting aside of the award
decision or may order the Contracting Authority to amend any document and
may award damages. If a framework agreement has been entered into the
Court may make a declaration of ineffectiveness or may order that the
duration of any relevant specific contract be shortened and additionally
may award damages. The time limit for seeking such a declaration is
generally 30 days from notification of the award (either by award decision
notification or contract award notice depending upon the circumstances) or
otherwise 6 months.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 3.2.2010.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
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