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UK-Stafford: software package and information systems

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   STAFFORD
Notice/Contract Number:   eu:21613-2010
Publication Date:   Jan 23, 2010
Deadline:   Mar 1, 2010
Buyer:   STAFFORDSHIRE COUNTY COUNCIL
Original Language:   English

Contact Information
Address:   STAFFORDSHIRE COUNTY COUNCIL
STAFFORD, West Midlands
United Kingdom
Web Site:   www.staffordshire.gov.uk/business/procurement

Goods, Works and Services

 

Summary

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Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 16/2010, #21613-2010
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Staffordshire County Council,
Stafford Procurement, Wedgwood Building, Tipping Street, Attn: Jenny
Knights, Stafford ST16 2DH, UNITED KINGDOM. Tel. +44 1785854647. E-mail:
sp@staffordshire.gov.uk. Fax +44 1785854660.
Internet address(es):
General address of the contracting authority:
www.staffordshire.gov.uk/business/procurement.
Further information can be obtained at: This is an electronic tender. All
requests for information to be sent through the electronic tendering
portal and messaging facility on the Proactis electronic tendering system.
Follow the instructions and follow the link to the PROACTIS E-Tendering.
Initially, go to http://www.staffordshire.gov.uk/business/procurement/
etendering/. E-mail: sp@staffordshire.gov.uk.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
This is an electronic tender. All requests for information to be sent
through the electronic tendering portal and messaging facility on the
Proactis electronic tendering system. Follow the instructions and follow
the link to the PROACTIS E-Tendering. Initially, go to
http://www.staffordshire.gov.uk/business/procurement/etendering/. E-mail:
sp@staffordshire.gov.uk.
Tenders or requests to participate must be sent to: This is an electronic
tender. All requests for information to be sent through the electronic
tendering portal and messaging facility on the Proactis electronic
tendering system. Follow the instructions and follow the link to the
PROACTIS E-Tendering. Initially, go to
http://www.staffordshire.gov.uk/business/procurement/etendering/, ST16
3PW, UNITED KINGDOM. E-mail: sp@staffordshire.gov.uk.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
PC281 contract for the supply and maintenance of a local area prospectus
and common application processing system.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Staffordshire.
NUTS code: UKG3.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Staffordshire
County Council invites tenders for the provision of a Local Area online
Prospectus (LAP) for Staffordshire County Council (SCC) with an option to
call off additional licences for StokeonTrent City Council (SOTCC) , with
an integrated Common online Application Process (CAP) for SCC only.
The system must offer a universally available, searchable database of all
educational courses open to 14 19 year olds in the Staffordshire County
Council area (circa 42,000 learners) and potentially in the Stokeon Trent
area (circa 14,000 learners), covering all progression pathways, with the
ability to apply directly for any of these courses online. It must also
allow online application to courses in all neighbouring areas.
A range of ancillary functions and features will be required, including
online video links, chat room, message board, feedback mechanisms and
links to a range of other appropriate sites.
The system must be attractive to, and easily usable by, the 13 19 age
group. In particular it must have separate portals/skins with appropriate
look, feel and language for 13 16 year olds and for 16 19 year olds.
The LAPCAP contract will be for an initial period of 4 years, commencing
on 7th June 2010. A fully functioning LAP meeting all specifications must
be in place on 1.9.2010.
A working model of a post 16 CAP must be ready for live trials from
1.9.2010, followed by a District by District roll out leading to full
implementation across Staffordshire no later than 1.9.2011.
A working model of a post 14 CAP must be ready for live trials from
1.9.2012, followed by a District by District roll out leading to full
implementation across Staffordshire no later than 1.9.2013.
The successful Contractor must be prepared to work with both Local
Authorities and their partners to promote and facilitate the use of the
LAP and CAP by young people, practitioners, parents and carers.
The LAPCAP system must meet all and future requirements for these products
as specified by the Department for Children, Schools and Families, DCSF
(see Developing the 14 19 Prospectus and Common Application Process) and
other central government departments.
The LAPCAP system will be securely hosted by the Contractor and must
comply fully with all national and local standards relating to
inter-operability with management information systems (MIS), other LAP
and/or CAP systems, and other online tools which might be linked to them
(e.g. Individual Learning Plans ILPs). In particular, compliance with the
most current versions of the Systems Inter-operability Framework (SIF) and
Exchange of Course related Information (XCRI) standards is essential, with
rapid updating to each new version released.
II.1.6) Common procurement vocabulary (CPV): 48000000, 48500000,
48190000, 48600000, 72210000, 72510000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The contract holds options to extend.
The inital contract is 21.6.2010 to 20.6.2014. Option 1 extension is for 2
year period 21.6.2014 to 20.6.2016 and the final year is 21.6.2016 to
20.6.2017.
SCC is also seeking to contract on behalf of Stoke on Trent City Council
for an option to procure a solution for their 14 19 year old learners
(circa 14 000) in respect of the Local Area online Prospectus (LAP). SCC
reserves the right not to take up this option on behalf of SOTCC.
Estimated value excluding VAT:
Range: between 200 000 and 500 000 GBP.
II.2.2) Options: Yes.
Description of these options: The inital period is 7.6.2010 to 30.6.2014 (
with 1 x 24 months and 1 x 12 month options to extend) The extension
options will be exercised at the discretion of the County Council.
Provisional timetable for recourse to these options: in months: 42 (from
the award of the contract).
Number of possible renewals: 2.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 84 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Na.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payments may be made
following acceptance by the banking agents of the County Council.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: No special legal form is required by
the grouping of providers but each provider will be required to become
jointly or severally responsible for the contract before acceptance.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Any tender
may be rejected from a company/organisation who interalia:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council
Joint Action 98/742/JHA respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Please refer to Regulation no 23 of the Public Procurement Regulations
2006 (SI No 5) for additional rejection criteria (see link).
http://www.opsi.gov.uk/si/si2006/20060005.htm.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Financial checks will be
undertaken for economic operators using the Councils current financial
assessors n2check (www.n2check.com). Economic operators will be assessed
according to the level of risk stipulated by n2checkEconomic . Any
Economic Operator being given an above average (or lower) risk rating may
be disqualified.
Minimum level(s) of standards possibly required: For this contract the
minimum annual turnover for any applicant wishing to be selected is 1
MILLION GBP.
The organisation should hold as a minimum the following insurance levels
or be able to provide with their response, a written statement advising
that should they be awarded the contract they will have the required
levels of insurance in place for the commencement of the contract.
Public Liability 5 000 000 GBP.
Employers Liability 10 000 000 GBP.
Professional Indemnity 2 000 000 GBP.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5.
Objective criteria for choosing the limited number of candidates: As
detailed in PQQ documents.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PC281.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
1.3.2010 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Date: 1.3.2010 - 12:00.
Place: Staffordshire County Council.
Persons authorised to be present at the opening of tenders: yes.
Attendance is limited to members of the authority's staff.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: This will be 6
months previous to possible extension dates.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: This is an electronic tender. All requests
for information to be sent through the electronic tendering portal and
messaging facility on the Proactis electronic tendering system. How to
register: -.
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/
etendering/
2. Follow the link to Proactis E-Tendering
(http://www.staffordshire.alito.co.uk). On the main page click SUPPLIERS
then (new user) Register links.
3. Complete the self-registration questions and click the Register button.
4. You will receive a confirmation e-mail with an authentication link
(this email may find its way to your trash/junk email account, so please
check).
5. Confirm the authentication and then login into Proactis Suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search
criteria etc.
7. Once found, click on the (blue) contract title to register interest
against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the My tenders profile area on the main menu.
10. Find the READ ME FIRST document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the
eTendering package please contact the Contracting Authority
point-of-contact in Section I.1 of this notice. On failure to reach this
contact, please immediately email the nature of the difficulty to
sp@staffordshire.gov.uk.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: UK.
Body responsible for mediation procedures:
UK.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: The Contracting Authority will incorporate a minimum 10
calendar day standstill period (or 15 days where non-electronic or fax
methods are used) at the point that an award decision notice is
communicated to tenderers. The award decision notice will specify the
criteria for the award of the contract/framework agreement, the reasons
for the decision, including the characteristics and relative advantages,
the name and score of the successful tender; and will specify when the
standstill period is expected to end or the date before which the
contracting authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract/framework agreement has not
been successfully resolved, the Public Contracts (Amendment) Regulations
2009 provide for aggrieved parties who have been harmed or are at risk of
a breach of the rules to take action in the High Court (England, Wales and
Northern Ireland). Any such action must be brought promptly (generally
within 3 months). The Court may order the setting aside of the award
decision or may order the Contracting Authority to amend any document and
may award damages. If a framework agreement has been entered into the
Court may make a declaration of ineffectiveness or may order that the
duration of any relevant specific contract be shortened and additionally
may award damages. The time limit for seeking such a declaration is
generally 30 days from notification of the award (either by award decision
notification or contract award notice depending upon the circumstances) or
otherwise 6 months.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: UK.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 22.1.2010.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.