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UK-Stirling: financial and insurance services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   STIRLING
Notice/Contract Number:   eu:15345-2010
Publication Date:   Jan 19, 2010
Deadline:   Mar 4, 2010
Buyer:   CENTRAL SCOTLAND JOINT POLICE BOARD
Original Language:   English

Contact Information
Address:   CENTRAL SCOTLAND JOINT POLICE BOARD
STIRLING, SCOTLAND
United Kingdom
Web Site:   http://www.centralscotland.police.uk

Goods, Works and Services

 

Summary

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Notice Type: 2210 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 12/2010, #15345-2010
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Central Scotland Joint Police
Board, c/o Stirling Council, Finance & Procurement Services, Room 321, New
Viewforth, Contact: Stirling Council, Finance & Procurement Services,
Attn: Colin Duncan, Stirling FK8 2ET, UNITED KINGDOM. Tel. +44 1786442888.
E-mail: duncanc@stirling.gov.uk. Fax +44 1786442657.
Internet address(es):
General address of the contracting authority:
http://www.centralscotland.police.uk.
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/
search/Search_AuthProfile.aspx?ID=AA00146.
Further information can be obtained at: Heath Lambert, Denburn House, 20
Union Terrace, Attn: Brian Cawthorn, Aberdeen AB10 1NN, UNITED KINGDOM.
Tel. +44 1224414850. E-mail: bcawthorn@heathlambert.com. Fax +44
1224414878.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Heath Lambert, Denburn House, 20 Union Terrace, Attn: Brian Cawthorn,
Aberdeen AB10 1NN, UNITED KINGDOM. Tel. +44 1224414850. E-mail:
bcawthorn@heathlambert.com. Fax +44 1224414878.
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Public order and safety.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Insurance services for Central Scotland Police.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 6.
Main place of performance: Central Scotland.
NUTS code: UKM.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Provision of
insurance services (not including broking services) including property;
public liability; employers liability; motor fleet; personal accident;
marine hull; fidelity guarantee; & engineering.
Provision of the services to be for a 3 year main term with two 12 months
extension options.
II.1.6) Common procurement vocabulary (CPV): 66000000, 66510000,
66515200, 66516000, 66514110, 66512100, 66519200, 66514150.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: 3 year main term with two 12 month
optional extensions.
Estimated value excluding VAT: 1 965 000 GBP.
II.2.2) Options: Yes.
Description of these options: Three year main term with two 12 month
optional extensions.
Number of possible renewals: 2.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 60 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Property insurance
1) SHORT DESCRIPTION: Property insurance.
2) COMMON PROCUREMENT VOCABULARY (CPV): 66515200.
3) QUANTITY OR SCOPE: 3 year main term with two 12 month optional
extensions.
Estimated cost excluding VAT: 190 000 GBP.
LOT NO 2
TITLE: Liability insurance
1) SHORT DESCRIPTION: Liability insurance.
2) COMMON PROCUREMENT VOCABULARY (CPV): 66516000.
3) QUANTITY OR SCOPE: 3 year main term with two 12 month optional
extensions.
Estimated cost excluding VAT: 1 150 000 GBP.
LOT NO 3
TITLE: Motor fleet insurance
1) SHORT DESCRIPTION: Motor fleet insurance.
2) COMMON PROCUREMENT VOCABULARY (CPV): 66514110.
3) QUANTITY OR SCOPE: 3 year main term with two 12 month optional
extensions.
Estimated cost excluding VAT: 540 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: This cover is currently subject to
long term agreement.
LOT NO 4
TITLE: Personal accident insurance
1) SHORT DESCRIPTION: Personal accident insurance.
2) COMMON PROCUREMENT VOCABULARY (CPV): 66512100.
3) QUANTITY OR SCOPE: 3 year main term with two 12 month optional
extensions.
Estimated cost excluding VAT: 50 000 GBP.
LOT NO 5
TITLE: Engineering insurance / inspection
1) SHORT DESCRIPTION: Engineering insurance / inspection.
2) COMMON PROCUREMENT VOCABULARY (CPV): 66519200.
3) QUANTITY OR SCOPE: 3 year main term with two 12 month optional
extensions.
Estimated cost excluding VAT: 20 000 GBP.
LOT NO 6
TITLE: Marine hull insurance
1) SHORT DESCRIPTION: Marine hull insurance.
2) COMMON PROCUREMENT VOCABULARY (CPV): 66514150.
3) QUANTITY OR SCOPE: 3 year main term with two 12 month optional
extensions.
Estimated cost excluding VAT: 15 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: Bids for cover on a 12 month basis
will be considered.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Details of the requirements will be set out in the tender documents issued
to interested parties.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (1) All
candidates will be required to produce a certificate or declaration
demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process;
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which
they are established, regarding registration on the professional or trade
register;
(6) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process;
(7) All candidates will have to demonstrate that they are licensed, or a
member of the relevant organisation, in the State where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation;
(8) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established;
(9) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (1) All candidates will
be required to provide a statement, covering the 3 previous financial
years including the overall turnover of the candidate and the turnover in
respect of the activities which are of a similar type to the subject
matter of this notice;
(2) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(1) Details of the educational and professional qualifications of their
managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract;
(2) A statement of the principal goods sold or services provided by the
supplier or the services provider in the past 3 years, detailing the dates
on which the goods were sold or the services provided; the consideration
received; the identity of the person to whom the goods were sold or the
services were provided.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
Yes.
Insurance providers must be insurers belonging to the Association of
British Insurers or equivalent and authorised to write business for the
class of insurances referred to.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
1. Price. Weighting: 60.
2. Scope of policy covers and risk management advice included. Weighting:
12.
3. Quality of service delivery. Weighting: 11.
4. Claims handling arrangements. Weighting: 11.
5. Police/other public sector experience. Weighting: 6.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
CSP-INS1.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 2.3.2010.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
4.3.2010 - 14:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: (SC Ref:183681).
VI.5) DATE OF DISPATCH OF THIS NOTICE: 15.1.2010.
Please note that this notice is for your information only.
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