Search      Advanced Search

UK-Stafford: radio, television, communication, telecommunication and related equipment

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   STAFFORD
Notice/Contract Number:   eu:360612-2009
Publication Date:   Dec 29, 2009
Deadline:   Feb 1, 2010
Buyer:   STAFFORDSHIRE COUNTY COUNCIL
Original Language:   English

Contact Information
Address:   STAFFORDSHIRE COUNTY COUNCIL
STAFFORD, UNITED KINGDOM
United Kingdom
Web Site:   www.staffordshire.gov.uk/purchasing

Goods, Works and Services

 

Summary

      view in:

Notice Type: 22M0 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 250/2009, #360612-2009
Referenced Document Number: 205125-2008
Contract Nature: Service contract
Procedure Type: Competitive dialogue
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

      view in:

CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Staffordshire County Council,
Stafford Procurement, Wedgewood Building, Tipping Street, Attn: Jenny
Knights, Stafford ST16 2DH, UNITED KINGDOM. Tel. +44 1785854647. E-mail:
jennifer.knights@staffordshire.gov.uk. Fax +44 1785854660.
Internet address(es):
General address of the contracting authority:
www.staffordshire.gov.uk/purchasing.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
This is an electronic tender. All requests for information to be sent
through the electronic tendering portal and messaging facility on the
Proactis electronic tendering system. Follow the instructions and follow
the link to the PROACTIS E-Tendering. Initially, go to
http://www.staffordshire.gov.uk/business/procurement/etendering/.
Tenders or requests to participate must be sent to: This is an electronic
tender. All requests for information to be sent through the electronic
tendering portal and messaging facility on the Proactis electronic
tendering system. Follow the instructions and follow the link to the
PROACTIS E-Tendering. Initially, go to
http://www.staffordshire.gov.uk/business/procurement/etendering/.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Contract for the provision of next generation broadband network services,
telephony and associated support and management.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 5.
Main place of performance: Staffordshire.
NUTS code: UK.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: Duration in year(s): 10.
Justification for a framework agreement, the duration of which exceeds
four years: The Agreement duration is for an initial period of 5 years
with the option for the contracting authorities to extend.
For a further period of 5 years.
The Councils existing network comprises more than 600 sites - given that
when it was first built it took 3 years to connect all of these, the
Council considers that changing networks would require an even longer
period for connection and the Councils and the suppliers investment would
require a substantially longer period to realise a long term and strategic
investment, this investment would include not only capital investment in
infrastructure but could also include the transfer of staff via TUPE,
procurement and legal costs, project management costs.
This investment cost would be amplified with other purchasing bodies.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 25 000 000 and 125 000 000 GBP.
II.1.5) Short description of the contract or purchase(s): Note the
participation, process, prequalification and tender for this process will
only be via the electronic tendering.
Portal located at www.staffordshire.alito.co.uk, save to the extent that
while the responses to the PQQ must be submitted electronically, respones
in the dialogue phase will be in hard copy the contracting authority is
seeking to create the Public Sector communications network of choice in
the Staffordshire region and surrounding area in simple terms this will
provide network connectivity to Public Sector premises allowing staff to
gain access to IT applications and services hosted on or beyond the
network. For clarity Public Sector will include (but is not limited to)
sites such as Council offices, Schools, Libraries, National Health Service
premises and potentially the premises of other government agencies and
partner organisations accordingly, the contracting authority is acting as
a Central Purchasing Body which will enable the following categories of
organisation to benefit from the framework agreement awarded pursuant to
this procurement: District Councils, Borough Councils, City Councils,
Police, Fire and Rescue, Probation Services, Parish Councils, health
sector organisations, education establishments, government and/or
privately funded voluntary agencies, organisations delivering services on
behalf of or with the contracting authority. These organisations are
primarily located in Staffordshire, but it is intended that organisations
located within the West Midlands and counties adjacent to Staffordshire
can also benefit from the framework arrangement. Further details are
contained in the PQQ documentation. Please note that the framework
agreement will enable such organisations to benefit from this procurement
exercise; there is no obligation on them to do so. The nature of the
framework arrangement and potential range of beneficiaries (who may or may
not take advantage of the framework), together with the possibility of a 5
year extension to the initial 5 year term, accounts for the range in the
potential value of the framework Agreement. The contracting authority is
also seeking to review and refresh its telephony estate and it is
anticipated that this service will be delivered using the underlying
network. Potentially the telephony solution should also be available to
other partner organisations should they wish to take up the service moving
forwards the network and telephony service will be fully managed and
supported on a 7 x 24 basis throughout the contract term. The contracting
authority is seeking a primary partner that will design, test and deliver
the solution to agreed standards providing guaranteed availability and
quality of service and who will work with the contracting authority and
its partners to fully exploit services moving forwards.
II.1.6) Common procurement vocabulary (CPV): 32000000, 32400000,
32412100, 32413000, 32417000, 32427000, 32430000, 32500000, 32520000,
32570000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT:
Range: between 25 000 000 and 125 000 000 GBP.
II.2.2) Options: Yes.
Description of these options: The Agreement duration is for an initial
period of 5 years with the option for the contracting authorities to
extend.
For a further period of 5 years.
Provisional timetable for recourse to these options: in months: 60 (from
the award of the contract).
Number of possible renewals: 1
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 60 (from the award of the
contract).
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.1.2011. Completion: 31.12.2020.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: A parent company guarantee and
/ or performance bond or suitable financial deposit for due performance
will be required, details of which will appear in the tender documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Tender pricing must
be in pounds sterling. Other details to be included within the tender
documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: The contracting authority does not
require any unincorporated consortium to form a legal entity at this
stage, although it may be required to do so prior to awarding any
contract. If the successful bidder is an unincorporated consortium, one
member of the consortium (acceptable to the contracting authority) must be
identified as the lead and main contractor, who will accept responsibility
for all the obligations of all the consortium members.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met:
Organisations will be required to complete a pre-qualification
questionnaire (PQQ).
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Organisations will be
required to complete a prequalification.
Questionnaire (PQQ).
See Regulation 24 of the Public.
Contract Regulations 2006.
Minimum level(s) of standards possibly required: Minimum insurance levels
will be required as follows :
I. 5 000 000 GBP Public Liability Insurance is required in respect of each
and every claim.
II. 10 000 000 GBP Employers Liability Insurance is required in respect of
each and every claim.
III. 5 000 000 GBP Professional Indemnity Insurance is required in respect
of each and every claim.
Further details are set out in the tender documents.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Organisations will be required to complete a pre-qualification
questionnaire (PQQ).Technical requirements are set out in the PQQ. See
regulation 25 of the Public Contract Regulations 2006.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Competitive dialogue.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 3. Maximum number: 10
Objective criteria for choosing the limited number of candidates: On the
basis of the order of ranking candidates, with a specified minimum score,
at the PQQ stage, at which the criteria referred to in Part 4 of the
Public Contracts Regulations (implementing Articles 45-52 of Directive
2004/18/EC) will be assessed and marked.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated yes.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PC260.
IV.3.2) Previous publication(s) concerning the same contract: Prior
information notice
Notice number in OJ: 2008/S 152-205125 of 7.7.2008.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
1.2.2010 - 14:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 15.2.2010.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Note that the PQQ contains important
information background and contextual information, together with exclusion
clauses relating to the fact that the Contracting Authority may terminate
or suspend this procurement at any time, without cost or liability to the
Contracting Authority. The contract conditions will be set out in the
invitation to participate in dialogue. This is an electronic tender. All
requests for information to be sent through the electronic tendering
portal and messaging facility on the Proactis electronic tendering system.
How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/
Etendering/ ;
2. Follow the link to Proactis E-Tendering
(http://www.staffordshire.alito.co.uk). On the main page click Suppliers
then (new user) Register links;
3. Complete the self-registration questions and click the Register button;
4. You will receive a confirmation e-mail with an authentication link
(this email may find its way to your trash/junk Email account please
check);
5. Confirm the authentication and then login into Proactis Suppliers side;
6. Search the bulletin board for the tender(s) using key words search
criteria etc.;
7. Once found, click on the (blue) contract title to register interest
against an active tender;
8. Click the Register button and then Continue;
9. The tender will now be in the My Tenders profile area on the main menu;
10. Find the Read Me First document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the
eTendering package please contact the.
Contracting Authority point-of-contact in Section I.1 of this notice. On
failure to reach this contact, please.
Immediately email the nature of the difficulty to sp@staffordshire.gov.uk.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Staffordshire County
Council, Wedgwood Builiding, Tipping Street, Stafford ST16 2DH, UNITED
KINGDOM.
Body responsible for mediation procedures:
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: The contracting authority will incorporate a minimum 10
calendar day standstill period (or 15 days where non electronic or fax
methods are used) at the point that an award decision notice is
communicated to tenderers the award decision notice will specify the
criteria for the award of the framework agreement, the reasons for the
decision, including the characteristics and relative advantages, the name
and score of the successful tender; and will specify when the standstill
period is expected to end or the date before which the contracting
authority will not conclude the framework agreement. If an appeal
regarding the award of a contract has not been successfully resolved, the
Public Contracts (Amendment) Regulations 2009 provide for aggrieved
parties who have been harmed or are at risk of a breach of the rules to
take action in the High Court (England, Wales and Northern Ireland) any
such action must be brought promptly (generally within 3 months). The
Court may order the setting aside of the award decision or may order the
Contracting Authority to amend any document and may award damages. If the
framework agreement has been entered into the Court may make a declaration
of ineffectiveness or may order that the duration of any relevant specific
contract be shortened and additionally may award damages. The time limit
for seeking such a declaration is generally 30 days from notification of
the award (either by award decision notification or contract award notice
depending on the circumstances) or otherwise 6 months.
VI.4.3) Service from which information about the lodging of appeals may
be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE: 24.12.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.