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UK-Darlington: building and facilities management services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   DARLINGTON
Notice/Contract Number:   eu:360383-2009
Publication Date:   Dec 29, 2009
Deadline:   Feb 2, 2010
Buyer:   DARLINGTON BOROUGH COUNCIL
Original Language:   English

Contact Information
Address:   DARLINGTON BOROUGH COUNCIL
DARLINGTON, Darlington
United Kingdom
Web Site:   www.darlington.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 2210 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 250/2009, #360383-2009
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Darlington Borough Council,
Town Hall, Feethams, Contact: Corporate Procurement, Attn: John Spoors,
Darlington DL1 5QT, UNITED KINGDOM. Tel. +44 1325380651. E-mail:
john.spoors@darlington.gov.uk. Fax +44 1325382032.
Internet address(es):
General address of the contracting authority: www.darlington.gov.uk.
Address of the buyer profile: http://www.mytenders.org/search/
Search_AuthProfile.aspx?ID=AA0381.
Further information can be obtained at: Darlington Borough Council, Town
Hall, Feethams, Contact: Corporate Procurement, Attn: John Spoors,
Darlington DL1 5QT, UNITED KINGDOM. Tel. +44 1325380651. E-mail:
john.spoors@darlington.gov.uk. Fax +44 1325382032. URL:
www.darlington.gov.uk.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Darlington Borough Council, Town Hall, Feethams, Contact: Corporate
Procurement, Attn: John Spoors, Darlington DL1 5QT, UNITED KINGDOM. Tel.
+44 1325380651. Fax +44 1325382032. URL: www.gtegov.com.
Tenders or requests to participate must be sent to: Darlington Borough
Council, Town Hall, Feethams, Contact: Corporate Procurement, Attn: John
Spoors, Darlington DL1 5QT, UNITED KINGDOM. Tel. +44 1325380651. Fax +44
1325382032. URL: www.gtegov.com.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Home improvement agency service.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 1.
Main place of performance: Darlington, County Durham.
NUTS code: UKC13.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Provision of
Home Improvement Agency Service including the following services elements
of:
— General Advice and Information,
— Financial Assistance (Loans & Grants),
— Disabled Facilities Grants including major adaptations,
— Handyperson and Minor adaptations.
The service will cover the whole of the borough and provide support to
socially rented, private rented and owner occupier households. The support
includes both major and minor adaptations, helping applicants with
applying for grants and other financial assistance and arranging repairs
and associated work. It also includes a handyperson service for small
repairs and adaptations.
Note: To register your interest in this notice and obtain any additional
information please visit the myTenders Web Site at
http://www.myTenders.org/Search/Search_Switch.aspx?ID=63638.
II.1.6) Common procurement vocabulary (CPV): 79993000, 45210000,
71315000, 50000000.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT: 2 546 000
GBP.
II.2.2) Options: Yes.
Description of these options: At the end of the primary period of the
contract an extra 12 months extension may be called upon if required.
Provisional timetable for recourse to these options: in months: 12 (from
the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (1) All
candidates will be required to produce a certificate or declaration
demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which
they are established, regarding registration on the professional or trade
register.
(6) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a
member of the relevant organisation, in the State where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established.
(9) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (1) All candidates will
be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant
professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their
managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract.
(3) All candidates will be required to provide certification from an
independent body attesting conformity to environmental management
standards in accordance with the Community Eco-Management and Audit Scheme
(EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by
an independent body attesting the compliance of the economic operator with
quality assurance standards based on the relevant European standards.
(5) Samples, descriptions and/or photographs, the authenticity of which
must be certified if the contracting authority so requests.
(6) A statement of the principal goods sold or services provided by the
supplier or the services provider in the past 3 years, detailing the dates
on which the goods were sold or the services provided; the consideration
received; the identity of the person to whom the goods were sold or the
services were provided.
(7) A check may be carried out by the contracting authority or by a
competent official body of the State in which the candidate is
established, to verify the technical capacity of the candidate; and if
relevant, on the candidates study and research facilities and quality
control measures.
(8) A statement of the candidate's technical facilities; measures for
ensuring quality; and their study and research facilities.
(9) An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
(10) A statement of the technicians or technical services available to the
candidate to carry out the work under the contract; or be involved in the
production of goods or the provision of services under the contract;
particularly those responsible for quality control, whether or not they
are independent of the candidate.
(11) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract.
(12) A list of works carried out over the past 5 years, detailing the
value of the consideration received; when and where the work or works were
carried out; and whether they were carried out according to the rules of
the trade or profession and properly completed.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
1. Quality. Weighting: 80.
2. Price. Weighting: 20.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
QTLE-7YZDDK.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
2.2.2010 - 14:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Date: 3.2.2010 - 13:00.
Place: Darlington.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: Earliest Possible
date 1/04/13 subject to funding available.
VI.3) ADDITIONAL INFORMATION: General tender advice for suppliers.
Always ensure that you complete all sections of the Business Questionnaire
and ITT and enclose supporting documents where prompted. Only the
information asked for will be used to assess you against other companies.
— Read the advertisement or tender document carefully to ensure you fully
understand the requirements,
— contact the Contracting Authority if you have any questions but ensure
you only contact the people stated, and in the format requested, in the
tender documents,
— complete all sections of the BQ / Tender,
— do not include publicity material / sales literature unless specifically
asked to do so, focus on submitting and responding to what is required in
the tender documents,
— respond promptly and by any deadline set by the Contracting Authority,
— do not assume prior knowledge, the only information that can be
considered is what is written down in the documentation,
— where written policies and procedures do not exist, include a statement
to support how you manage that activity in your organisation. Don't just
put N/A or ignore the question altogether,
— sell yourself to us through your tender response.
Please note.
All documents for this tender process will be available from the Pro-
Contract e-tendering system via the following link.
https://www.qtegov.com/procontract/darlington_contract.nsf/
frm_contract_synopsis?openForm&contract_id=CONTRACT-QTLE-7YZDDK&from=&login
All documents relating to this tender are required to be submitted via
this portal, no postal submissions will be considered. The deadline for
submissions is 2.2.2010 by 14:00 pm.
TUPE may also apply to this contract.
(MT Ref:63638).
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Following the evaluation of tenders, Darlington Borough
Council will incorporate a minimum of 10 calendar days standstill period:
this period will commence from the point that the information on the award
of the contract is communicated to all tenderers.
This period allows unsuccessful tenderers to seek further debriefing from
the contracting authority before the contract is entered into. Applicants
have 2 working days from the notification of the award decision to request
additional debriefing and this information has to be provided a minimum of
3 working days before the expiry of the standstill period. Such additional
information should be required from the person referenced in the above
address (part I.1).
If an appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 (SI 2006 No 5) / Utilities
Contracts Regulations (SI 2005 No 6) (delete as appropriate) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within 3
months). Where a contract has not been entered into the Court may order
the setting aside of the award decision or order the authority to amend
any document and may award damages. If the contract has been entered into
the Court may only award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 23.12.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.