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UK-Stafford: procurement consultancy services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   STAFFORD
Notice/Contract Number:   eu:358954-2009
Publication Date:   Dec 26, 2009
Deadline:   Jan 28, 2010
Buyer:   STAFFORDSHIRE COUNTY COUNCIL
Original Language:   English

Contact Information
Address:   STAFFORDSHIRE COUNTY COUNCIL
STAFFORD, Staffordshire CC
United Kingdom
Web Site:   http://www.staffordshire.gov.uk/business/procurement/

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 249/2009, #358954-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Staffordshire County Council,
Staffordshire Procurement Wedgwood Building, Tipping Street, Attn: Janet
Ellison-Jones, Stafford ST16 2DH, UNITED KINGDOM. Tel. +44 1785854643.
E-mail: janet.ellison-jones@staffordshire.gov.uk. Fax +44 1785854660.
Internet address(es):
General address of the contracting authority:
http://www.staffordshire.gov.uk/business/procurement/.
Further information can be obtained at: This is an electronic tender. All
requests for information to be sent through the electronic tendering
portal and messaging facility on the Proactis electronic tendering system.
Follow the instructions and follow the link to the PROACTIS E-Tendering.
Initially, go to http://www.staffordshire.gov.uk/business/procurement/
etendering/. URL: http://www.staffordshire.gov.uk/business/procurement/
etendering/. Refer also to details in section VI.3 Additional Information.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
This is an electronic tender. All requests for information to be sent
through the electronic tendering portal and messaging facility on the
Proactis electronic tendering system. Follow the instructions and follow
the link to the PROACTIS E-Tendering. Initially, go to
http://www.staffordshire.gov.uk/business/procurement/etendering/. URL:
http://www.staffordshire.gov.uk/business/procurement/etendering/. Refer
also to details in section VI.3 Additional Information.
Tenders or requests to participate must be sent to: This is an electronic
tender. All requests for information to be sent through the electronic
tendering portal and messaging facility on the Proactis electronic
tendering system. Follow the instructions and follow the link to the
PROACTIS E-Tendering. Initially, go to
http://www.staffordshire.gov.uk/business/procurement/etendering/. URL:
http://www.staffordshire.gov.uk/business/procurement/etendering/. Refer
also to details in section VI.3 Additional Information.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
Education.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Framework Agreement for the Provision of Procurement Services Ref: PC284.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 11.
Main place of performance: Staffordshire.
NUTS code: UKG24.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 3.
Duration of the framework agreement: Duration in year(s): 24 months
initially with 2 x 12 month options to extend. The value range given is
based on potentially 4 years in total.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 100 000 and 300 000 GBP.
Frequency and value of the contracts to be awarded: Ad hoc call-offs, mini
competitions.
II.1.5) Short description of the contract or purchase(s): Provision of
Procurement Services to Staffordshire County Council, to include 2 main
end users, Staffordshire Schools and Staffordshire Procurement.
Note: The participation and process for this tender will be via the
electronic tendering portal located at www.staffordshire.alito.co.uk.
Please ensure you also refer to section VI.3 of this notice.
II.1.6) Common procurement vocabulary (CPV): 79418000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: This framework is for the provision of
Procurement Services to Staffordshire County Council, namely,
Staffordshire Schools & Staffordshire Procurement.
The contract period is 1st May 2010 to 30th April 2012 (with 2 x 12 month
options to extend) at the council's sole discretion.
Value: The total potential contract value (max of 4 years) is estimated
between 100 000 to 300 000. There is no previous contract and this is a
new requirement, therefore, it is difficult to give a true estimate of
potential value of business that may be awarded under this framework or
the number of individual min-competitions that will be held.
The framework agreement will be available for all schools within
Staffordshire to use, as appropriate (approx. 400 in total) along with
Staffordshire Procurement whom may utilise this contract for client
departments to utilise for ad hoc tendering requirements.
Please note, that schools are not bound to use corporate contracts. For
the avoidance of doubt, the arrangements between the parties to this
framework agreement shall not be exclusive.
Mini-competitions will be the method of call-off under this framework by
end users.
It is reiterated that there is no guarantee of volume of business under
this framework agreement.
The objective of this framework arrangement is to assist schools and
Staffordshire Procurement in delivering projects, carrying out tendering
procedures and implementing contracts, in accordance with the councils
standing orders, procurement rules, schemes of delegation and Public
Contract Regulations 2006.
Whilst not excluded from this contract, It is not intended that the
framework will cover large scale transformational projects.
The client/end user will always be responsible and accountable for the
specification. It is the procurement/business processes that the providers
will be responsible and accountable for.
It is important that the framework providers act as an extension to
Staffordshire Procurement in that they understand how the council
operates, know who to contact in various departments e.g. Legal Services,
H&S, HR, Pensions etc, to understand what internal traded services are
available.
All providers will be given an induction to the county council,
Staffordshire Procurement and schools and will be briefed in the councils
standing orders, procurement rules and regulations and will be given
relevant instruction on the procurement documentation to be utilised.
Estimated value excluding VAT:
Range: between 100 000 and 300 000 GBP.
II.2.2) Options: Yes.
Description of these options: The initial period is 1.5.2010 to 30.4.2012
(with 2 x 12 month options to extend - therefore options maybe taken up
for the period 1.5.2012 to 30.4.2013 and 1.5.2013 to 30.4.2014). The
options will be exercised at the discretion of the County Council.
The value range given in this notice is for the maximum potential period
e.g. to include the 2 extensions.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.5.2010. Completion: 30.4.2012.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payments may be made
following acceptance by the banking agents of the County Council.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: No special legal form is required by
the grouping of providers but each provider will be required to become
jointly or severally responsible for the contract before acceptance.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Applicants
will be required to complete a pre-qualification questionnaire, which will
be issued at the portal located at www.staffordshire.alito.co.uk. Please
ensure you also refer to section VI.3 of this notice's via the electronic
tendering system.
Successful applicants will also be required to complete an invitation to
tender document which will be issues via the same means.
The requirements for minimum economic, financial and technical capacity
will be included in the tender documents.
Any tender may be rejected from a company/organisation who interalia:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council
Joint Action 98/742/JHA respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Please refer to Regulation no 23 of the Public Procurement Regulations
2006 (SI No 5) for additional rejection criteria (see link).
http://www.opsi.gov.uk/si/si2006/20060005.htm.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Financial checks will be
undertaken for economic operators using the Councils current financial
assessors n2check (www.n2check.com). Economic operators will be assessed
according to the level of risk stipulated by n2checkEconomic. Any Economic
Operator being given an above average (or lower) risk rating may be
disqualified.
Minimum level(s) of standards possibly required: The organisation should
hold as a minimum the following insurance levels or be able to provide
with their response, a written statement advising that should they be
awarded the contract they will have the required levels of insurance in
place for the commencement of the contract.
Public Liability 5 000 000 GBP.
Employers Liability 10 000 000 GBP.
Professional Indemnity 2 000 000 GBP.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
The requirements for technical capacity will be included in the tender
documents.
Economic Operators presenting a group bid must be able to demonstrate
evidence of similar projects where they have worked together.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 3
Objective criteria for choosing the limited number of candidates: It is
envisaged there will be no more than 3 providers appointed to the
framework agreement.
It is envisaged that the top scoring 5 applicants will be shortlisted and
invited to tender.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PC284.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
28.1.2010 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: Nov 2011 or Nov 2012
or Nov 2013.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: This is an electronic tender. All requests
for information to be sent through the electronic tendering portal and
messaging facility on the Proactis electronic tendering system. How to
register: -.
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/
etendering/
2. Follow the link to Proactis E-Tendering
(http://www.staffordshire.alito.co.uk). On the main page click SUPPLIERS
then (new user) "Register" links.
3. Complete the self-registration questions and click the Register button.
4. You will receive a confirmation e-mail with an authentication link
(this email may find its way to your trash/junk email account, so please
check).
5. Confirm the authentication and then login into Proactis.
"suppliers"-side.
6. Search the bulletin board for the tender(s) using key words, search
criteria etc.
7. Once found, click on the (blue) contract title to register interest
against an active tender.
8. Click the "register" button and then "continue".
9. The PQQ will now be in the "my tenders" profile area on the main menu.
10. Find the "read me first" document and continue with managing the PQQ.
If you require urgent assistance regarding the initial usage of the
eTendering package please contact the Contracting Authority
point-of-contact in Section I.1 of this notice. On failure to reach this
contact, please immediately email the nature of the difficulty to
sp@staffordshire.gov.uk.
For further details of forthcoming tenders/contracts please visit
http://www.staffordshire.gov.uk/business/procurement/.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Body responsible for
mediation procedures:
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: This authority will incorporate a minimum ten (10)
calendar day standstill period at the point when information on the award
of the contract is communicated to tenderers. This period allows
unsuccessful tenderers to seek further debriefing from the contracting
authority before the contract is entered into. Applicants have two (2)
working days from the notification of the award decision to request
additional debriefing. Such information has to be provided a minimum of
three (3) working days before the expiry of the standstill period. Such
additional information should be requested from (please refer to the named
person in the address in part 1.1).
If an appeal regarding the award of a contract is not successfully
resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within three
(3) months). Where a contract has not been entered into the Court may
order the setting aside of the award decision or order the authority to
amend any document and may award damages. If the contract has been entered
into the Court may only award damages. The purpose of the standstill
period referred to above is to allow parties to apply to the Courts to set
aside the award decision before the contract is entered into.
VI.4.3) Service from which information about the lodging of appeals may
be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE: 22.12.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.