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UK-Belfast: software maintenance and repair services

Contract Award

General Information
Country:   United Kingdom
City/Locality:   BELFAST
Notice/Contract Number:   eu:352177-2009
Publication Date:   Dec 22, 2009
Buyer:   DEPARTMENT OF FINANCE AND PERSONNEL NORTHERN IRELAND
Original Language:   English

Contact Information
Address:   DEPARTMENT OF FINANCE AND PERSONNEL NORTHERN IRELAND
BELFAST, Northern Ireland
United Kingdom
Web Site:   https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Goods, Works and Services

 

Summary

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Notice Type: 2280 - Contract award
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 246/2009, #352177-2009
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Not applicable
Awarding Criteria: The most economic tender
Successful Bidder: NAME AND ADDRESS OF ECONOMIC OPERATOR IN FAVOUR OF WHOM A CONTRACT AWARD
DECISION HAS BEEN TAKEN: EPI-USE Ltd, Brook House, 10 Church Terrace,
Surrey, UK-Richmond TW10 6SE.

Original Text

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CONTRACT AWARD NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Department of Finance and
Personnel Northern Ireland, 303 Airport Road West, Attn: Tony Harvey,
UK-Belfast BT3 9ED. Tel. +44 2890816412. E-mail: Tony.harvey@dfpni.gov.uk.
Internet address(es):
General address of the contracting authority:
https://e-sourcingni.bravosolution.co.uk/web/login.shtml.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Ministry or any other national or federal authority, including their
regional or local sub-divisions.
Public order and safety.
Social protection.
Other: Prison Services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract: Northern Ireland Prison Service
Compass System Support Requirement.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category No 27.
Main site or location of works, place of delivery or of performance:
System users are based at the following Northern Ireland Prison Service
Sites:
1. IS Division
Knockview Buildings, Stormont Estate.
2. NIO
Castle Buildings, Stormont Estate.
The above is the contingency site for the system.
3. Prison Service Headquarters
Dundonald House, Stormont Estate.
4. HMP Maghaberry
Upper Ballinderry.
Lisburn.
5. HMP Magilligan
Magilligan.
6. Hydebank Wood Prison and Young Offenders Centre
Belfast.
7. Prison Service College
Millisle.
NUTS code UKN0.
II.1.4) Short description of the contract or purchase(s): The SAP system
in use is ERP2004 (ECC 5.00). The Authority has a contract with SAP for
use of the application. The Authority will novate this contract to the
successful Supplier. NIPS use the following modules:
— Personnel Administration,
— Payroll,
— Organisation Management,
— Training and events,
— Time Recording,
— Shift Planning,
— Recruitment,
— Personal Development.
II.1.5) Common procurement vocabulary (CPV): 72267000, 48100000,
48450000, 48000000, 75231230.
II.1.6) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.2) TOTAL FINAL VALUE OF CONTRACT(S)
II.2.1) Total final value of contract(s): Value: 97 875 GBP.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of
1. Cost. Weighting: 40.
2. Service levels / credits. Weighting: 20.
3. Remote help desk support. Weighting: 15.
4. Technical support. Weighting: 15.
5. Other support services. Weighting: 5.
6. Further support services. Weighting: 5.
IV.2.2) An electronic auction has been used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
1142.
IV.3.2) Previous publication(s) concerning the same contract: No.
SECTION V: AWARD OF CONTRACT
CONTRACT NO: 1142
TITLE: Northern Ireland Prison Service Compass System Support Requirement.
V.1) Date of contract award decision: 17.12.2009.
V.2) NUMBER OF OFFERS RECEIVED: 10.
V.3) NAME AND ADDRESS OF ECONOMIC OPERATOR IN FAVOUR OF WHOM A CONTRACT
AWARD DECISION HAS BEEN TAKEN: EPI-USE Ltd, Brook House, 10 Church
Terrace, Surrey, UK-Richmond TW10 6SE.
V.4) INFORMATION ON VALUE OF CONTRACT Total final value of the contract:
Value: 97 875 GBP.
If annual or monthly value: number of years: 7.
V.5) THE CONTRACT IS LIKELY TO BE SUB-CONTRACTED: No.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY
COMMUNITY FUNDS: No.
VI.2) ADDITIONAL INFORMATION: The Contracting Authority intends to use an
eTendering system in this procurement exercise.
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required
once) - Browse to the eSourcing Portal:
https://e-sourcingni.bravosolution.co.uk and click the link to register -
Accept the terms and conditions and click “continue” - Enter your correct
business and user details - Note the username you chose and click “Save”
when complete - You will shortly receive an email with your unique
password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the
username/password - Click the “PQQs / ITTs Open To All Suppliers” link.
(These are Pre-Qualification Questionnaires or Invitations to Tender open
to any registered supplier) - Click on the relevant PQQ/ ITT to access the
content - Click the “Express Interest” button in the “Actions” box on the
left-hand side of the page - This will move the PQQ /ITT into your “My
PQQs/ My ITTs” page. (This is a secure area reserved for your projects
only) - You can now access any attachments by clicking the “Settings and
Buyer Attachments” in the “Actions” box.
3. Responding to the tender - You can now choose to “Reply” or “Reject”
(please give a reason if rejecting) - You can now use the ‘Messages’
function to communicate with the buyer and seek any clarification - Note
the deadline for completion, then follow the onscreen instructions to
complete the PQQ/ ITT - There may be a mixture of online & offline actions
for you to perform (there is detailed online help available) You must then
publish your reply using the publish button in the “Actions” box on the
left-hand side of the page. If you require any further assistance please
consult the online help, or contact the eTendering help desk.
VI.3) PROCEDURES FOR APPEAL:
VI.3.1) Body responsible for appeal procedures: Central Procurement
Directorate, 303 Airport Road West, UK-Belfast BT3 9ED. E-mail:
tony.harvey@dfpni.gov.uk. Tel. +44 2890816412. URL: www.cpdni.gov.uk.
Body responsible for mediation procedures:
Central Procurement Directorate, 303 Airport Road West, UK-Belfast BT3
9ED. URL: www.cpdni.gov.uk.
VI.3.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: This Authority will incorporate a minimum ten calendar
day standstill period at the point information on the award of the
contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from
the Authority before the contract is entered into.
Applicants have 2 working days from notification of the award decision to
request additional debriefing and that information has to be provided a
minimum of three working days before expiry of the standstill period.
Such additional information should be requested from the address in
Section I.1 of this notice.
If an appeal regarding the award of a contract has not been successfully.
Official name: Central Procurement Directorate.
Postal address: 303 Airport Road West
Town: Belfast.
Postal code: BT3 9ED.
Country: GB.
Email: Telephone:
Internet address (URL):
www.cpdni.gov.uk
Fax:
Powered by BravoSolution eSourcing Technology 16 / 18 resolved, the UK
Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved
parties who have been harmed or are at risk of harm by a breach of the
rules to take action in the High Court (Northern Ireland).
Any such action must be brought promptly (generally within 3 months).
Where a contract has not been entered into the court may order the setting
aside of the award decision or order the authority to amend any document
and may award damages.
If the contract has been entered into the court may only award damages.
VI.3.3) Service from which information about the lodging of appeals may
be obtained: Central Procurement Directorate, 303 Airport Road West,
UK-Belfast BT3 9ED. URL: www.cpdni.gov.uk.
VI.4) DATE OF DISPATCH OF THIS NOTICE: 17.12.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
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