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UA-Kyiv: consular services

Request For Proposals

General Information
Country:   Ukraine
City/Locality:   KYIV
Notice/Contract Number:   eu:323353-2009
Publication Date:   Nov 21, 2009
Deadline:   Jan 15, 2010
Buyer:   EMBASSY OF THE KINGDOM OF THE NETHERLANDS
Original Language:   English

Contact Information
Address:   EMBASSY OF THE KINGDOM OF THE NETHERLANDS
KYIV
Ukraine
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 5008 - Contract notice
Regulation of Procurement: Other
EU Official Journal Publication: 225/2009, #323353-2009
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Embassy of the Kingdom of the
Netherlands, Kontraktova Ploshcha 7, Contact: Head General and Consulair
Department, Attn: Mr. René Verloop, UA-01701 Kyiv. E-mail: kie@minbuza.nl.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Ministry or any other national or federal authority, including their
regional or local sub-divisions.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority: 96
DCM/Visa Outsourcing services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 27.
Main place of performance: Kyiv - Ukraine.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The purpose of
the tender is the organisation of the receipt and processing of visa
applications. Further details of the contract are given in the Programme
of Requirements (Terms of Reference), annexe 1 to the tender document.
II.1.6) Common procurement vocabulary (CPV): 75211110.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Annually an estimated number of thirty
thousand (30 000) visa applications are submitted.
II.2.2) Options: No.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: n.a.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: See tender
documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: There are no requirements with respect
to the legal form assumed by a group of tenderers (herafter referred to as
"groups". When 2 or more companies wish to form a group in order to take
part in this tender procedure, each company should fill in and sign the
destinated form in the tender documents. All companies taking part in the
group will be liable for the fulfilment of the contract. Furthermore, the
identity of the lead company in the group and the Embassy's contact must
be indicated. Submissions of quotations by a group without a lead company
will not be accepted.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Tenderers who do not meet the following knock-out criteria (quality
requirements) will be excluded from further participation in the award
procedure:
1. Acceptance of the Programme of Requirements (Terms of Reference),
annexe 1.
2. Acceptance of the draft public service contract and the Annexes of the
draft contract, annexe 2. No rights may be derived from the Terms of
Reference.
By signing the Statement of Agreement, tenderers indicate their acceptance
of the draft contract and conditions. Amendments may be proposed in the
question round. It is impossible to alter the contract once the final
Information Notice has been issued. Conditions drawn up by the contractor
or sector explicitly do not apply. No rights may be derived from the draft
contract.
3. The fee for the service per visa must not exceed 30 EUR per visa
application, annexe 3, sector 8.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: 1. Article
45 of Directive 2004/18/EC (and Bao) is not applicable to tenderer.
2. Entry in professional/ trade register.
III.2.2) Economic and financial capacity: Minimum level(s) of standards
possibly required: Declaration from tenderer’s bank: The tenderer must
submit a declaration from its bank attesting to its financial capacity
(annexe 3, section 2.1).
III.2.3) Technical capacity: Minimum level(s) of standards possibly
required:
Minimum experience requirement (annexe 3, section 3.1).
The tenderer must have performed at least one similar contract in the area
of visa application services or similar services as described at annexe 1,
the Programme of Requirements (Terms of Reference), in the last 3 years.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 15.1.2010 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
15.1.2010 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in days: 120 (from the date stated for receipt of
tender).
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: — The contract to be awarded concerns the
provision of services included in annexe IIB to the Directive 2004/18/EC
and Public Procurement Tendering Rules Decree (BAO). In accordance with
article 21 of the Directive 2004/18/EC and BAO, only articles 23 and 35,
paragraphs 12 to 16, apply to this contract award procedure. The
application of the remaining provisions of the Directive 2004/18/EC and
BAO is expressly excluded,
— The tender documents can be donwloaded at www.aanbestedingskalender.nl.
Consult the guide to downloading tender documents at the website at
"documenten".
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: URL:
http://www.rechtspraak.nl.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Ministry of Foreign Affairs, DJZ/CR, P.O. Box 20061, NL-2500
EB The Hague.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 17.11.2009.
Please note that this notice is for your information only.
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