UK-London: repair and maintenance services of video equipment

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   LONDON
Notice/Contract Number:   eu:323227-2009
Publication Date:   Nov 21, 2009
Deadline:   Dec 2, 2009
Buyer:   METROPOLITAN POLICE
Original Language:   English

Contact Information
Address:   METROPOLITAN POLICE
LONDON , LONDON  
United Kingdom
Web Site:   www.met.police.uk

Goods, Works and Services

 

Summary

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Notice Type: 2230 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 225/2009, #323227-2009
Contract Nature: Service contract
Procedure Type: Accelerated restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Metropolitan Police, Floor 8
Empress State Building, Earls Court, Attn: Ms Gayle Deans, UK-London SW6
1TR. Tel. +44 2071611403. E-mail: gayle.deans@met.police.uk. Fax +44
2071611403.
Internet address(es):
General address of the contracting authority: www.met.police.uk.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Public order and safety.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Maintenance of C3i Videowalls, DVRS and Audio Visual Equipment.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 7.
NUTS code: UKI.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 3 000 000 and 7 000 000 GBP.
II.1.5) Short description of the contract or purchase(s): The support and
maintenance arrangements for the C3i Videowall and Digital Video Recording
System (DVRS) systems have now come to an end and need to be re-tendered
to sustain continuity of service. It is proposed that this contract will
cover the upgrade of the existing hardware to cater for the London 2012
Olympic additional requirements, and the support of this existing
equipment. Other currently unsupported Audio/Video (A/V) equipment will
also be included in this single overarching arrangement. A framework
agreement with a single supplier for a maximum spend limit of 7 000 000
GBP will be set up to meet these, and other, future requirements.
II.1.6) Common procurement vocabulary (CPV): 50343000, 35000000,
32323500, 51000000, 50324200.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.3.2010. Completion: 28.2.2014.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: As per PQQ.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: As per PQQ.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: As per PQQ.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: As per PQQ.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: As per PQQ.
Minimum level(s) of standards possibly required: As per PQQ.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
As per PQQ.
Minimum level(s) of standards possibly required:
As per PQQ.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Accelerated restricted.
Justification for the choice of accelerated procedure: The Accelerated
Restricted procedure will be utilised as per the EC press release of
19.12.2009 - http://europa.eu/rapid/pressReleasesAction.do?reference=IP/08/
2040&format=H. OGC indicates in its Information Note 1/09 of 14.1.2009
that the ‘relaxation should apply to any above threshold procurement, be
it works, services or supplies, for which early execution would be of
benefit to industry. Authorities… [taking] into account the market’s
ability to respond and meet the reduced timescales. [We] advise that any
authority considering whether the accelerated timescale is appropriate
should first determine whether the procurement in question would meet the
fundamental aim of boosting the economy through rapid execution of the
contract. Authorities should state this in the justification field in the
OJEU notice.’ This procedure will encourage a number of potential
suppliers to respond, therefore sufficient competition shall still be
stimulated even with the reduced timescales. Also, as the requirement can
be paid for, in the main, in this current financial year, the economy
could be boosted from a rapid competition.There is therefore no impediment
to using the proposed route to market.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 5
Objective criteria for choosing the limited number of candidates: As per
PQQ.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: Prior
information notice
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 30.11.2009 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
2.12.2009 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 11.12.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: I.1) Name, addresses and contact point(s):
Further information can be obtained at / Specifications and additional
documents (including documents for competitive dialogue and a dynamic
purchasing system) can be obtained at / Tenders or requests to participate
must be sent to:
Official name: Bluelight e-tendering portal.
Postal address: All details can be found on the e-tendering portal,
Bluelight. The URL for Supplier Registration for e-Tendering is:
www.bluelight.gov.uk Supplier registration is free.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 17.11.2009.
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