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UK-Hastings: recreational, cultural and sporting services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   HASTINGS
Notice/Contract Number:   eu:323219-2009
Publication Date:   Nov 21, 2009
Deadline:   Jan 4, 2010
Buyer:   HASTINGS BOROUGH COUNCIL
Original Language:   English

Contact Information
Address:   HASTINGS BOROUGH COUNCIL
HASTINGS, Surrey, East and West Sussex
United Kingdom
Web Site:   www.hastings.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 225/2009, #323219-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Hastings Borough Council, Town
Hall, Queens Road, Contact: Leisure Services, Attn: Martin Etchells,
UK-Hastings TN34 1QR. Tel. +44 1424451103. E-mail:
metchells@hastings.gov.uk. Fax +44 1424451319.
Internet address(es):
General address of the contracting authority: www.hastings.gov.uk.
Address of the buyer profile: www.hastings.gov.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
Recreation, culture and religion.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-Hastings: leisure management contract.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 26.
Main place of performance: Hastings, East Sussex, England, UK.
NUTS code: UKJ2.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Hastings
Borough Council is seeking applications from suitably experienced
contractors in order to manage its Leisure facilities which currently
includes Summerfields Leisure Centre, Falaise Fitness Centre and Hillcrest
Sports Centre. Recreational, cultural and sporting services.
II.1.6) Common procurement vocabulary (CPV): 92000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Contract covers management of the
Council`s main leisure facilities Summerfields Sports Centre which
includes swimming pool, sports hall and gym facilities, Falaise Fitness
Centre and Hillcrest Sports Centre. Equipment to be provided by
contractor. Contract duration 5 years and 5 months from 4.11.10 ending
31.3.16 with an option to extend for up to a further 2 years.
Estimated value excluding VAT: 1 657 500 GBP.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
4.11.2010.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: A performance bond equating to
10 % of the annual value of the contract will be required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: The successful
contractor will receive payment for services provided via BACS within 30
days of receipt of the contractor`s invoice.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability.
Note that this contract is considered to be a Part B service but Hastings
Borough Council is nevertheless submitting this notice via the EU system
on a voluntary basis.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Details of all the conditions are contained within the terms and
conditions of the contract available from Hastings Borough Council but
will be available.
At the invitation to tender stage.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) is
bankrupt or is being wound up, where his affairs are being administered by
the court, where he has entered into an arrangement with creditors, where
he has suspended business activities or is in any analogous situation
arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
All contractors wishing to be considered for this contract will need to
complete a business questionnaire form available from the Council, and
this will be used to determine a short-list of suppliers that will be
invited to tender.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (a) appropriate
statements from banks or, where appropriate, evidence of relevant
professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last 3 financial years available, depending on the date on which
the undertaking was set up or the economic operator started trading, as
far as the information on these turnovers is available.
Details contained in buisiness questionnaire form.
Please be aware that TUPE (Transfer of Undertaking.
Protection of Employment) Regulations may apply to this contract.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(b) a list of the principal deliveries effected or the main services
provided in the past three years, with the sums, dates and recipients,
whether public or private, involved. Evidence of delivery and services
provided shall be given: - where the recipient was a contracting
authority, in the form of certificates issued or countersigned by the
competent authority, - where the recipient was a private purchaser, by the
purchaser's certification or, failing this, simply by a declaration by the
economic operator;
(c) an indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work;
(d) a description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities;
(f) the educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in
appropriate cases, an indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract;
(h) a statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services
provider intends possibly to subcontract;
Award criteria will be identified on invitation to tender documentation.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 4. Maximum number: 6
Objective criteria for choosing the limited number of candidates: As per
criteria identified in business questionnaire.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 4.1.2010 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
4.1.2010 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 22.1.2010.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Date: 5.3.2010 - 12:00.
Place: Town Hall, Hastings Borough Council.
Persons authorised to be present at the opening of tenders: yes.
Two Directors.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: GO reference: GO 09111928/01.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: DRS-Clarb, on behalf of
the Chartered institute of Arbitrators, 12 Bloomsbury Square, UK-London
WC1A 2LP. E-mail: padre@drs-ciarb.com. Tel. +44 8452707055. URL:
www.padre.org.uk.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 19.11.2009.
Please note that this notice is for your information only.
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