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Community Residential Facility - Edmonton, Alberta - ACAN

Request For Proposals

General Information
Country:   Canada
City/Locality:   Alberta
Notice/Contract Number:   can:186320
Publication Date:   Nov 20, 2009
Deadline:   Dec 3, 2009
Buyer:   Correctional Service Canada / Service Correctionnel Canada Prairie Region
Original Language:   English

Contact Information
Address:   Patti M McGunigal
2313 Hanselman Place P.O. Box 9223
Saskatoon, SK S7K 3X5
Canada
Telephone:   (306)975-8921
Fax:   (306)975-5186
Email:   Click here

Goods, Works and Services

 

Original Text

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Community Residential Facility - Edmonton, Alberta

Background:

The Correctional Service of Canada requires facilities within the Prairie Region to accommodate Conditionally Released Offenders. These facilities provide contracted services compliance with various legislative requirements (such as the Corrections and Conditional Release Act and Regs.), and must meet and maintain standards imposed by the Correctional Service of Canada Community Operations.

Correctional Residential Facilities under contract with the CSC are exposed to close public scrutiny, perception, and reaction, in the delivery of offender reintegration services to ensure public safety.

A CRF's basic program component consists of securing accommodation and beds for residents, providing meals in accordance with basic nutritional requirements, ensuring 24 hour staff availability and supervision, providing community/professional support group services, and referrals, providing counseling and assistance services (i.e. one to one re: personal or family problems, education, literacy, employment, budget, life skills, and recreation), provide liaison with CSC, National Parole Board and local Police agencies, provide specific program administrative reporting requirements as directed by CSC and Legislative Policy and Directives; and to audit financial statements.

CURRENT REQUIREMENT:

The Correctional Service of Canada requires the provision of up to 34 residential beds for offenders on conditional release in the Edmonton Parole district.

Deliverables:
Scope of work
The Contractor shall provide the services outlined below to those offenders who are referred to it by the Correctional Service of Canada.

Residential

The Contractor shall provide up to 34 beds at a Community Residential Facility known as Independence Apartments, during the period of April 1, 20010 to March 31, 2011..

Statement of Work: Minimum Contract Requirements, Community Residential Facilities

BACKGROUND

1. The requirements in this document apply to Community Residential Facilities (CRF) housing offenders under federal jurisdiction who have been released to the community on Unescorted Temporary Absences, Work Release, Day Parole, Full Parole, Statutory Release, Statutory Release with Residency and those subject to Long Term Supervision Orders. The CRFs provide accommodation, twenty four hour supervision and general support, and assistance in reintegrating the offender into the community. These facilities may also have an enhanced programming component to the services they provide.

2. The Community Residential Facility (CRF) agrees that its officers, servants and subcontracts shall comply with all applicable CSC Commissioner’s Directives (CDs) and Standard Operating Practices (SOPs).

OBJECTIVES

3. CRFs are a bridge to the community and exist to promote the successful re-integration of offenders into the community, while maintaining an acceptable level of risk suited to each individual. A CRF contributes to the management of that risk by providing suitable accommodation, monitoring and intervention, and contributing to social and economic support that assists conditionally released individuals to become law-abiding citizens.

TASKS

4. All activities and services provided by the CRF must comply with the requirements set forth in this document.

5. The CRF shall provide the services to those persons who are referred to it by the Correctional Service of Canada (CSC) and accepted by the CRF. When required, the CRF will provide a strategy to accommodate aboriginal spirituality.

6. During the period of this contract, should the resident’s behaviour deteriorate or should he/she be in violation of any release conditions, the CRF shall, in consultation with the Correctional Service of Canada, take appropriate action to ensure public safety. This action may at times result in the removal of the offender from the community.

RESIDENTIAL SERVICES

Definition of Services

7. The CRF shall specify the conditions of eligibility for its services, admission criteria, program availability, steps to maintain high numbers of occupancy, ensure they meet applicable health and safety regulations for residents and staff, and provide CSC with this information in writing uponrequest

Selection

8. The CRF shall have a selection process that includes:

a) A review of any referral by CSC;
b) An assessment against selection criteria and the capacity of the CRF to address the offender’s needs;
c) A written decision of acceptance or refusal which includes a rationale for the decision against their admission criteria;
d) The CRF shall ensure that a person or persons representing the interests or concerns of the local community review and make a recommendation on all applications for residency. The person(s) selected may be on an Admissions Committee, Advisory Board/Committee or other similar body and shall not have a salaried position with the CRF or stand to gain financially from the operations of the corporation; and
e) The Area Director may waive the requirement for participation of community representative(s) in the selection process when the selection criteria are public and approved by the Advisory Committee or Board of Directors, the members of the committee or board are representative of the community, and the CRF is well established and recognized as part of the community. However, a representative of the community must always participate in the selection process when the CRF proposes to accept an offender who does not meet the admission criteria.

Liaison Services

9. The CRF staff shall:

a) Liaise with local police forces to facilitate communication, understanding of purpose and support;
b) Communicate with offenders and staff at Institutions (video conference, telephone, e-mails, letters, visits, other) to ensure their awareness of services/programs, and to establish necessary linkages;
c) Maintain liaison with local CSC community Parole Officers and Managers; and
d) Maintain liaison with community agencies and partners who provide services that benefit offenders.

Intervention Plan and Support Services

10. The CRF shall develop an Intervention Plan that is supportive of the offender’s Community Strategy and that focuses on specific objectives for the duration of residence at the CRF. It shall include expectations of the resident and also identify services, interventions and any other measures that the CRF staff shall use to assist the offender in following the Community Strategy. This plan shall be provided to the appropriate CSC representative.

11. The Intervention Plan shall be developed with the participation of the offender and the parole supervisor, and be completed within 30 days of the offender’s arrival at the facility

12. The Intervention Plan shall be reviewed by the assigned CRF staff and the offender at least once per month, to assess the progress in relation to the plan, and to determine whether the services are adequate, still necessary, or whether other services may be needed. The assigned CRF staff shall discuss these reviews with the parole supervisor.

13. The CRF shall provide the following support services:

a) Supervising residents through ongoing support and monitoring and reporting of activities against the Community Strategy and Intervention Plans;
b) Assisting residents in areas such as crisis management, personal or family problems, education, literacy, employment, budget, life skills, recreation, spiritual activities;
c) Directing or referring residents to services appropriate to residents’ needs or public safety such as, substance abuse services, income support, employment services, medical and dental services; and
d) Providing residents a supportive group living environment through activities such as periodic house meetings.

Resident Case Files

14. Pertinent information on individual residents shall be recorded and incorporated into the resident case file.

15. All intake information/documentation, whether collected by the CRF staff, by outreach/ prison liaison workers, or CSC employees, when possible, shall be in the possession of the CRF five (5) working days prior to the arrival of the offender. CSC shall provide the CRF the following standard case management documentation which shall be incorporated into the resident case file. This information shall be made available electronically through OMS unless it is only available in hard copy or the CRF has not been connected to OMS.

a) Finger Print System (FPS) Sheet;
b) Correctional Plan (including the Criminal Profile);
c) Pre-release Assessment for Decision report and any addendum reports;
d) Correctional Plan Progress Reports (including the Community Strategy);
e) Community Assessments;
f) Standard Profile;
g) National Parole Board Decision Sheet;
h) Copy of the release certificate;
i) A recent photograph; and
j) Any other relevant documentation as specified in the CSC policies.

16. The OMS and/or CRF file for each resident shall contain at a minimum the standard case documentation identified in Section 15 and:

a) additional reporting requirements determined by the parole supervisor;
b) the Intervention Plan;
c) the services provided to the resident by the CRF and its collaborating agencies or resources;
d) names, addresses and phone numbers of persons to contact in case of an emergency;
e) signed acknowledgement of house rules;
f) any Assessment for Decision reports submitted to the National Parole Board;
g) progress reports as written against the intervention plan;
h) psychological reports;
i) case file recording, including pertinent information from the duty log;
j) letter to offender documenting reasons for non-voluntary termination (where applicable); and
k) other documentation considered relevant to the provision of services.

(OMS Conectivity: 2007-08 will serve as a transition period. The CRF understands that its staff will be working towards utilizing OMS files before the end of this contract).

17. The CRF shall have a system for alerting its staff to the following:
a) Residents who have been convicted of an offence or offences causing death or
serious harm to others;
a) Residents who are assessed as having a high potential for violent or suicidal behaviour;
b) Residents whose medical or psychiatric history indicates a need for special attention; and
c) Residents who have attracted considerable public attention or residents with a high profile flag in OMS.

18. Copies of the documentation in the resident case file provided to the CRF by CSC shall not be provided to the resident.

19. Offender information provided by CSC shall be returned to CSC within 30 days following the termination of the offender’s residency requirement, or on the termination of the contract with CSC, whichever is sooner unless written consent instructing otherwise is given from the CSC designated representative to the Contractor. The CRF must provide CSC with written notification that the documents have been destroyed in accordance with Appendix E “Security Guide –- Community Residential Facility”, of the contract.

20. The storage of resident case files shall be in a filing cabinet or other storage container having a locking device in accordance with Appendix E “Security Guide –- Community Residential Facility”, of the contract.

Meals

21. The CRF shall provide three meals a day to residents. Such meals are to meet health and nutritional requirements in accordance with Canada’s Food Guide and CSC Legislative and Policy Framework.

House Rules

22. The CRF shall provide a written copy of house rules to each resident at admission. The resident shall sign that they have accepted the house rules and this documentation shall be retained on file.

23. House rules shall address at a minimum:

a) responsibilities and expectations of the resident;
b) grounds for non-voluntary termination from the program;
c) reporting resident behaviour to the Correctional Service of Canada;
d) rules regarding the CRFs program and services including hours of operations;
e) procedures regarding routine room searches and/or inspection. In addition, the employees of a CRF are authorized to conduct searches under Section 66 of the CCRA when there is suspicion of a breach of conditions;
f) policies regarding the handling of funds and property left at the CRF;
g) policy regarding leave privileges;
h) CRF grievance policy and procedures;
i) storage of personal possessions; and
j) policy on the reporting of offenders behaviour and compliance with release plan and conditions.

Personal Effects

24. The CRF shall follow the provisions of CD 566-12. In accordance with CD 566-12 at para. 12, the CRF shall ensure that offenders are informed orally and in writing of procedures regarding personal property on admission to a CRF including procedures that are consistent with CSC policies related to the storage, disposal and shipment to the next of kin or community contact after thirty (30) days of a death of the offender or should the offender abscond. CD 566-12 at para. 76 entitled “Losses in Contracted Facilities” shall apply to offender claims for loss at the CRF.

25. The personal effects list for each offender shall be forwarded to CSC within 30 days of the offender leaving the facility.

ADMINISTRATION OF MEDICATION

26. Upon admission, the offender shall be asked to identify any allergies or medical conditions that could require the urgent intervention of staff and/or emergency medical assistance. Residents shall also be advised at this time that they are responsible for carrying on their person any medication that requires immediate and/or urgent usage. All other types of prescription medication, except methadone shall be stored in a secure area of the facility. Methadone shall be managed in accordance with CSC’s Guidelines for Methadone Maintenance Treatment.

27. The CRF shall take every effort to safeguard the confidentiality of this information and ensure that the type of medication and/or prescribed dosage is not shared.

28. Offenders should be encouraged to request blister packages from the pharmacy.

29. The medication (i.e. prescription bottle, dosette or blister package) shall be provided to the offender in the staff's presence. Residents shall be responsible to self administer their own medication.

30. If the offender is to leave the facility on overnight leave privileges (e.g. weekend pass), he or she is responsible for requesting and taking with them the amount of medication that is required for the duration of the absence.

31. A medication log shall be maintained for each offender to document the administration of medication. At scheduled times, the offender should present himself or herself to the appointed staff member, sign upon delivery of the medication and self-administer. The staff member should then counter sign. The medication log for each offender shall be forwarded to CSC within 30 days of the offender leaving the facility.

SECURITY AND SAFETY

Static and Dynamic Security

32. The CRF shall maintain formal records for documenting the following:

a) Activities;
b) Incidents;
c) Resident movement; and
d) Resident behaviour.

33. The CRF shall ensure that shift briefings are in writing in the duty log as well as communicated verbally before assuming responsiblitiy for the shift.

34. The CRF shall ensure staff are on-site and awake 24 hours per day.

35. The CRF shall conduct a resident count immediately after curfew and/or the activation of the alarm system. At a minimum, two subsequent counts shall be conducted during the night shift. All such counts shall be recorded.

36. The CRF shall periodically check resident activities and destinations while they are away from the centre and record the results of these checks in the duty log.

37. The CRF shall confirm the location and appropriateness of overnight leave privileges with the parole supervisor prior to the leave being granted. When requested by the parole supervisor, CRF staff shall monitor and verify resident activities and location during their absence.

38. The CRF shall monitor the resident’s behaviour and shall immediately report to a pariole supervisor, CSC Duty Officer, or a a person with designated signing authority to issue a warrant of suspension information concerning:
a) Any violation of standard or special conditions of release, or instructions issued by the parole supervisor;
b) Any significant increase in the offender’s risk of re-offending; and
c) Other relevant information concerning the offender’s behaviour and performance in the community.

39. CRF staff shall periodically verify that the residents in the facility are accounted for during the day and evening. Such verifications shall be recorded in the duty log.

40. The CRF shall contact the local CSC office when a resident is discovered to be missing from the facility and no satisfactory explanation is known. In the event of a curfew violation, residents may be allowed up to a maximum of one hour before being reported; however, in cases where the resident meets any of the criteria stated in paragraph 17 the offender shall be allowed up to a maximum of 10 minutes.

41. The CRF shall record violations and action taken in the duty log and resident case file.

Safety and Emergency Measures

42. The CRF shall be in compliance with all applicable territorial, provincial, municipal and local legislation and regulations. The CRF premises and equipment shall conform to applicable zoning, health, safety, building and fire codes and regulations.

43. The CRF shall have written plans for dealing with fire, medical emergencies and natural disasters, and the CRF personnel shall be trained accordingly.

44. The CRF shall ensure that there is a First Aid Kit available to each shift with an inventory of medical contents approved by the St. John’s Ambulance or the Canadian Red Cross or equivalent, and that the contents are inspected monthly.

45. The CRF shall ensure that on each shift there is a staff member with a valid St. John’s Ambulance Certification (or other equivalent in first aid) in addition to valid CPR certification.

46. The CRF shall ensure that residents have access to a telephone and that emergency numbers are posted next to all telephones in the CRF.

Personal Safety

47. The CRF shall ensure that staff/volunteers/students have reached the age of majority in the province.

48. The CRF shall ensure that volunteers/students undergo proper training and orientation.

49. Volunteers/students shall not be left in charge of a CRF.

50. The CRF shall ensure that all personnel receive the necessary information about each resident so that the risk to their personal safety is minimized.

STAFF TRAINING AND DEVELOPMENT

51. The CRF shall establish and implement an annual staff training and development plan which shall ensure that all staff obtain ongoing training required to achieve, maintain, and strengthen the level of knowledge, skills and competencies essential to their assigned duties and responsibilities. A copy of the training plan shall be provided to CSC within three months of signing the contract and annually thereon.

52. The CRF’s training and development plan shall ensure that caseworkers, outreach workers and other similar caseworkers are trained, or receive training within the first year of employment, in the following areas:

a) crisis intervention;
b) counselling techniques; and
c) diffusing hostile situations.

53. CSC shall provide the CRF with information relating to changes in policy, procedures or practices applicable to the provisions of the statement of work.

REPORTING

54. The CRF shall provide CSC with the following reports:

a) Monthly Utilization Reports indicating total utilized beds by resident’s name, FPS number and gender;
b) Monthly Living Allowance Report by resident’s name, FPS number and gender;
c) Incident/occurrence reports, as they occur;
d) Annual Audited Financial Statements; and
e) Other reports, requested by CSC.

55. A certified Financial Statement, prepared in accordance with generally accepted accounting principles by an independent accountant licensed in the province in which the CRF operates, shall be provided by the CRF to CSC within six months of the year subsequent to the corporation’s fiscal year being reported on.

a) CSC reserves the right to audit or cause to have audited the accounts and records of the CRF, during the term and after the expiry of the Agreement and at CSC’s expense, to ensure compliance with the terms and conditions of the Agreement. The timing of such audit shall be agreed upon by both parties. The scope and coverage of such audit shall be determined by CSC and may be carried out by employees or agents of CSC.

b) The CRF shall acknowledge that CSC or its agents may audit any or all of the records, including financial records of the CRF or its agents, whether directly or indirectly related to this Agreement, as is necessary to satisfy CSC that the funds have been spent in accordance with the terms of this Agreement.

c) The CRF shall keep accounts and records of all financial transactions in accordance with generally accepted accounting principles.

d) The CRF shall ensure records are available for audit by CSC upon reasonable notice, and permit the Service to audit and inspect the records and to take extracts from and make copies of the records.

e) The CRF shall provide reasonable facilities to CSC for such audits and inspections and provide CSC with all information necessary to understand the records.

f) The CRF shall keep all records for six (6) years after the termination or expiry of this Agreement unless otherwise notified in writing by CSC that such records are no longer needed.

g) Without limiting its scope, audits may be carried out to substantiate any financial transaction incurred as well as to validate budgets, estimates and/or rates charged to CSC.

56. The CRF shall provide a complete listing of Board Members to CSC at the time of the contract signing. This list shall include the member’s name, profession, and area of residence. This list is to be updated by the contractor and forwarded to CSC whenever board membership changes occur.

57. The CRF shall maintain adequate fire, automobile and liability insurance in accordance with currently accepted industry norms for the duration of the contract.

58. The CRF shall ensure that a self-evaluation is conducted yearly. CSC may be requested to assist the CRF in developing a self-monitoring tool.

59. The criteria for evaluation shall be directly related to the statement of work and administrative requirements. This evaluation shall be accompanied by a summary of previous year’s training activities.

ENHANCED SERVICES

60. The CRF may be requested by CSC to provide enhanced or specialized services to support the placement of a high need offender. The services to be provided shall be negotiated on a case-by-case basis. These services shall be agreed upon by CSC and the CRF in writing and invoiced separately.

61. The CRF may be requested by CSC to provide specialized programs/services recognized by CSC.

62. The CRF may be requested by CSC to provide supervision of residents. The CRF must comply with the appropriate CSC supervision policies.


Links to CSC Policies, Directives and CCRA

CSC Policy and Legislation
Corrections and Conditional Release Act

Administrative Requirements- Community Residential Facilities (CRF)

ORGANIZATION

Mission Statement

63. The CRFs shall have a written statement of mission which shall include but not be limited to:
a) Objectives;
b) Programs;
c) Services;
d) Population to be served.

Legal Entity

64. The agency that operates a CRF shall be a legal entity that is either a not-for-profit agency or for profit corporation.

ADMINISTRATION

Agency Administration

65. The lines of accountability and authority within the CRF shall be defined and be available to CSC.

PERSONNEL

Qualification of CRF Staff

66. The CRF shall specify the qualifications required of staff to perform the respective duties and responsibilities of each position. The noted requirements for the selection of supervisors, case workers, outreach workers or similar positions shall include:
a) The ability to understand the dynamics of offender behaviour and assess their needs and risks;
b) The skills to counsel offenders, form effective relationships and gain trust;
c) The skills to understand the use of authority in supervision and to intervene effectively in crisis situations;
d) The ability to assist offenders in identifying and solving the practical problems involved in their successful reintegration into the community;
e) The ability to assist offenders in identifying and obtaining the community services required for their successful reintegration;
f) Skills in communicating effectively, both orally and in writing; and
g) The ability to demonstrate cultural competence and respect for diversity.

Orientation

67. Prior to any staff member assuming responsibility for their duties, the CRF shall provide an orientation suited for the position. Staff shall sign a form confirming orientation has been completed and the form placed on their personnel file. The orientation for case workers, supervisors, outreach workers and other similar positions shall include, at a minimum, the following:
a) CRF’s goals and objectives;
b) CRF’s policy and procedures;
c) Confidentiality;
d) First aid;
e) Basic crisis intervention;
f) Emergency measures;
g) Relationship to the Correctional Service of Canada;
h) Agency’s contractual obligations; and
i) Minimum of one week working with another experienced case worker.

PLANNING AND COMMUNITY

68. The CRF shall be able to demonstrate that it has a relationship with the community.

GLOSSARY

Advisory Committee Individuals selected by the CRF to advise upon matters of policy, program and CRF operation. An advisory committee is distinct from a governing body in that it advises and does not control or own the CRF.

CRF An organization of individuals or groups which provides a specific service or services. A CRF has as its only purpose the operation of a CRF or the CRF may be one of many programs provided. The operation of a CRF can be either a whole or one aspect of the operation of the cooperation. CRFs can be either for profit or not for profit coprorations that are under contract with CSC.

Intervention plan The written plan of care/service to a resident as delivered by the CRF. The parole supervisor of the resident usually is responsible for an overall plan of care/ service that could be larger in scope than the CRF intervention plan.

Curfew The time all residents must return to the facility or the return time prescribed in the individual resident’s intervention plan.

Check A check is defined as a scheduled/unscheduled contact between a CRF staff member and an offender on an authorized absence from the CRF.
Dynamic Security Methods of observing and communicating with residents, which are intended to assist staff anticipating and preventing incidents either in the facility or in the community. This refers to the sharing of information amongst the staff and such measures as observation of residents, log entries, debriefings, rounds, and bed counts.

House Director In a single CRF operation, the person may be known as Executive Director, etc. In a large facility, of which the CRF is only one service, the person may be called house director, program director, etc.

Employee Refers to CRF staff only.

Staff Refers to all staff, volunteers, students and consultants hired or placed with the CRF who are not employees of CSC.

Parole Supervisor Refers to a CSC Parole Officer, contracted parole supervisor, or volunteer.

Programs A number of services and activities provided by a CRF for its clients.

Services The assistance provided to a client which can take many forms such as support, financial planning, physical care, etc.

Static Security Physical measures of security designed to prevent unauthorized exits, or alert staff and/or police when such an exit is taking place.

Not-for-Profit
or charitable A registered, not-for-profit charitable organization controlled by a volunteer board of directors.


Mandatory requirements:

To fulfill the requirements of the contract, the contractor must have the following qualifications and experience:

1. Applicant must have an existing facility in the city of Edmonton to accommodate 34 residential beds
2. Applicant and its proposed personnel must be cleared to the enhanced reliability level.
3. Applicant must have experience in operating a Community Residential Facility and accommodating conditionally released adult offenders.
4. Applicant must have specialized casework staff that can provided services primarily but not exclusively, to sex offenders and offenders with high mental health needs.
5. Applicant must be familiar with Correctional Service of Canada’s case management procedures.
6. Applicant must have at least five years experience in providing residential mental health treatment services to conditionally released offenders

Particulars:
The Correctional Service of Canada requires the provision of residential beds for offenders on conditional release in the Edmonton Parole district.

CONTRACT PERIOD:

The work is expected to begin on April 1, 2010 up to and including March 31, 2011.

ESTIMATED COST:

It is intended to award one service contract for the amount of $1,218,382.00 including GST.

Limited Tendering Reasons:

The contract is proposed under the Government Contracting Regulations,
Section 6 (d) that states "only one person or firm is capable of performing the contract".

There are a restricted number of community residential service providers in the Edmonton area who are willing and available to offer services. Because of the shortage of service providers we believe that the John Howard Society is the only supplier able to provide the services required by the Northern Alberta Parole District, Edmonton.

This requirement is not subject to the trade agreements.



NAME AND LOCATION OF PROPOSED CONTRACTOR:

It is intended to award one service contract to the following contractors:

Edmonton John Howard Society – Independence Apartments
#101, 10110 105 Street
Edmonton, Alberta
T5J 1C4

INTELLECTUAL PROPERTY:
The Intellectual property arising from this contract will rest with the Crown.

HOW TO RESPOND:

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the Contracting Authority identified on or before December 3 2009 at 10:a.m. (CST)

Contracting Authority:

Regional Contracting Specialist
Prairie Regional Headquarters
Correctional Service Canada
Telephone: 306-975-8921
Facsimile: 306-975-6238

The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

Statements of capabilities must be mailed or faxed on or before the closing date. Statements of capabilities received on or before the closing date will be considered solely for the purpose of deciding whether or not to conduct a competitive procurement. Information provided will be used by the Crown for technical evaluation purposes only and is not to be construed as a competitive solicitation.

Suppliers that have submitted a statement of capabilities will be notified in writing of CSC's decision to continue with the non-competitive procurement or to compete the requirement.

Should you have any questions concerning this requirement, contact the contracting officer identified herein. The CSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.

WHAT IS AN ADVANCE CONTRACT AWARD NOTICE (ACAN)?

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a statement of capabilities that meets the requirements set out in the ACAN, the competitive requirements of the government's contracting policy have been met. Following notification to suppliers not successful in demonstrating that their statement of capabilities meets the requirements set out in the ACAN, the contract may then be awarded using the Treasury Board's electronic bidding authorities.
If other potential suppliers submit statements of capabilities during the fifteen calendar day posting period, and meet the requirements set out in the ACAN, the department or agency must proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract.



Estimated value: $1,000,001 - $5,000,000
Original notice
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