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Toner Cartridges, Remanufactured

Request For Proposals

General Information
Country:   Canada
Notice/Contract Number:   can:mb-mbpb-15y-00014
Publication Date:   Nov 20, 2009
Deadline:   Dec 3, 2009
Buyer:   Manitoba Infrastructure and Transportation Procurement Services Branch
Original Language:   English

Contact Information
Address:   Canada

Goods, Works and Services

 

Original Text

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Toner Cartridges, Remanufactured

ISSUING DEPARTMENT: Procurement Services Branch

DATE ISSUED: 18/11/2009
ISSUED BY: Doreen Druet
TELEPHONE: 204 945-6373


Materials Distribution Agency (MDA) is requesting submissions from
interested Bidders for the supply & delivery of miscellaneous toner/ink
cartridges ("Remanufactured" products only) on an "as and when"
requested basis for a 12-month term from February 1, 2010 to January 31,
2011 (Plus MDA's option to extend for an additional 2nd and 3rd year)
(MDA reference #0800000677)

NOTE: It is important that you read the "Terms & Conditions" at the end
of this document, prior to commencing this RFQ, as they contain specific
instructions which may impact your ability to submit a quotation.

ASSOCIATED COMPONENTS:
RFQ Documents must be purchased from MERX to be considered. To obtain
the official RFQ document please follow the "Order Associated
Components" link at the top of this page.

GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the general terms & conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Government Resources -> Manitoba Terms &
Conditions -> Request for Quotation

CLARIFICATION / INQUIRIES:
It is the Bidder's responsibility to clarify interpretation of any item
of the RFQ document before the RFQ closing date.

All requests for enquiries, clarification and/or additional information
regarding any aspect of the products may be sent by either telephone or
facsimile and to be directed only to the individual specified below:
MDA CONTACT: PAULETTE KOSHELUK, PURCHASING COORDINATOR
Phone: (204) 945-8607
Fax: (204) 948-2831

For Tender Inquiries or Submission Information Contact:
DOREEN DRUET
PURCHASING AGENT:
Phone: (204) 945-6373
Fax: (204) 945-1455

Bidders may verify delivery of their facsimile quote by contacting our
general inquiry line at (204) 945-6361.

QUANTITY CLARIFICATION
Quantity listed contains 2 or 3 decimals.

***BIDDERS MUST INDICATE THE REMANUFACTURER'S NAME, BRAND NAME, &
PRODUCT CODE ON EACH ITEM OFFERED. ITEMS NOT INDICATING A BRAND NAME
MAY NOT BE CONSIDERED.

***BRAND NAMES SHOWN REPRESENT PRODUCTS APPROVED FOR PURCHASE TO DATE.

***FAILURE TO PROVIDE ADEQUATE INFORMATION TO EVALUATE THE ITEM OFFERED
MAY BE CAUSE FOR REFECTION OF YOUR QUOTE BY THE MANITOBA GOVERNMENT
(MANITOBA)

***THE LOWEST PRICE ON ANY ITEM WILL NOT NECESSARILY BE ACCEPTED.

NOTE:
MUST MEET OR EXCEED THE MANITOBA SPECIFICATION 774-02-0011

_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE

========================================================
ITEM 10 31/01/2011
30.00 Each GSIN: N7430MATERIAL: 20792
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, SERIES IV, HEWLETT PACKARD
LASERJET 4/4M/4 PLUS/4M PLUS/5/5M AND 5N LASER PRINTERS, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____

1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
20 31/01/2011
30.00 Each GSIN: N7430MATERIAL: 20815
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, SERIES FX2, CANON LASER CLASS
5000/5500/7000/7500 FACSIMILE LASER PRINTERS, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____

1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
30 31/01/2011
90.00 Each GSIN: N6850MATERIAL: 20853
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD 5P/5MP/6P/6MP
LASER PRINTERS, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
40 31/01/2011
140.00 Each GSIN: N6850MATERIAL: 20854
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD 5SI/5SI MX,
8000 SERIES AND IBM 4324 LASER PRINTERS, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
50 31/01/2011
40.00 Each GSIN: N6850MATERIAL: 20861
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, SERIES FX3, CANON CFX
L4000/L4500 FACSIMILE LASER PRINTERS, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
60 31/01/2011
170.00 Each GSIN: N6850MATERIAL: 20879
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, SERIES FX4, CANON LASER CLASS
8500/9000/9500/9800 FACSIMILE LASER PRINTERS, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
70 31/01/2011
15.00 Each GSIN: N6850MATERIAL: 20887
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, PITNEY BOWES
2030/2050/9910/9920/9930 FACSIMILE LASER PRINTERS, BLACK PRINT,
PITNEY BOWES #815-7R
A) MINIMUM RELEASE QUANTITY: 2
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
80 31/01/2011
2,000.00 Each GSIN: N6850MATERIAL: 40382
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD LASERJET
4000/4000T/4000N/4000TN/4050/4050T/4050N/4050TN SERIES LASER PRINTERS,
HIGH YIELD, BLACK PRINT # REM HPC4127X
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
90 31/01/2011
80.00 Each GSIN: N6850MATERIAL: 46423
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, SERIES FX7, CANON LASER CLASS
710 FACSIMILE LASER PRINTER, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
100 31/01/2011
50.00 Each GSIN: N6850MATERIAL: 46491
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD LASERJET
8100/8150 SERIES LASER PRINTERS, HIGH YIELD, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
110 31/01/2011
100.00 Each GSIN: N6850MATERIAL: 46961
KIT, MAINTENANCE, REMANUFACTURED, HEWLETT PACKARD LASERJET
4000/4000T/4000N/4000TN/4050/ 4050T/4050N/4050TN SERIES LASER PRINTERS
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
130 31/01/2011
50.00 Each GSIN: N6850MATERIAL: 46963
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD, LASERJET
4100/4100N/410OTN/4100DTN LASER PRINTERS, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
140 31/01/2011
100.00 Each GSIN: N6850MATERIAL: 46964
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD, LASERJET
2100/2200 LASER PRINTERS, BLACK PRINT

A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
150 31/01/2011
20.00 Each GSIN: N6850MATERIAL: 47112
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD, LASERJET
2300/2300N/2300D/2300DN/2300DTN LASER PRINTERS, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
160 31/01/2011
13.00 Each GSIN: N6850MATERIAL: 47562
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD LASERJET 1300
SERIES LASER PRINTERS, HIGH YIELD, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 1
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
170 31/01/2011
180.00 Each GSIN: N6850MATERIAL: 48577
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD LASERJET
4250/4350 SERIES LASER PRINTERS, HIGH YIELD, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
180 31/01/2011
30.00 Each GSIN: N6850MATERIAL: 48624
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD LASERJET
2420/2430 SERIES LASER PRINTERS, HIGH YIELD, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
190 31/01/2011
60.00 Each GSIN: N6850MATERIAL: 48874
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD, LASERJET
4200/4200N/420OTN/4200DTN LASER PRINTERS, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
200 31/01/2011
130.00 Each GSIN: N6850MATERIAL: 49116
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD #4345 MFP
MULTI-FUNCTION PRINTER, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
210 31/01/2011
100.00 Each GSIN: N6850MATERIAL: 50256
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD LASERJET
4250/4350 (Q5942A) SERIES LASER PRINTER, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
220 31/01/2011
40.00 Each GSIN: N6850MATERIAL: 50735
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD LASERJET
1010/1012/1015/1020/1022 AND 3015/3020/3030/3050/3052/3055 PRINTERS,
BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
230 31/01/2011
17.00 Each GSIN: N6850MATERIAL: 51394
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD LASERJET
1200/1220/3300/3380 SERIES LASER PRINTERS, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 2
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
240 31/01/2011
100.00 Each GSIN: N6850MATERIAL: 51395
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD LASERJET 1320
SERIES LASER PRINTERS, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
250 31/01/2011
9.00 Each GSIN: N6850MATERIAL: 51401
KIT, MAINTENANCE, REMANUFACTURED, HEWLETT PACKARD LASERJET 4200 LASER
PRINTER
A) MINIMUM RELEASE QUANTITY: 2
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
260 31/01/2011
140.00 Each GSIN: N6850MATERIAL: 51720
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD LASERJET P3005
(Q7551X) SERIES, LASER PRINTER, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
270 31/01/2011
100.00 Each GSIN: N6850MATERIAL: 51741
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD LASERJET P2015
(Q7553X) SERIES, LASER PRINTER, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
280 31/01/2011
20.00 Each GSIN: N6850MATERIAL: 51752
KIT, MAINTENANCE, REMANUFACTURED, HEWLETT PACKARD LASERJET 4250/4350
PRINTERS
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
290 31/01/2011
10.00 Each GSIN: N6850MATERIAL: 53475
KIT, MAINTENANCE, REMANUFACTURED, HEWLETT PACKARD LASERJET 5SI/5SIMX AND
8000/8000DN PRINTERS
A) MINIMUM RELEASE QUANTITY: 1
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
300 31/01/2011
50.00 Each GSIN: N6850MATERIAL: 53558
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD LASERJET 9040/
9050/9040MFP/9050MFP SERIES, LASER PRINTER, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
310 31/01/2011
1.00 Each GSIN: N6850MATERIAL: 54191
KIT, MAINTENANCE, REMANUFACTURED, HEWLETT PACKARD LASERJET 8100 LASER
PRINTERS,
HEWLETTE PACKARD #C3914
A) MINIMUM RELEASE QUANTITY: 1
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________

========================================================
ITE
M
320 31/01/2011
10.00 Each GSIN: N6850MATERIAL: 55343
TONER CARTRIDGE, REMANUFACTURED, CLASS 2, HEWLETT PACKARD LASERJET
P4015/P4515 (CC364X) SERIES, LASER PRINTER, BLACK PRINT
A) MINIMUM RELEASE QUANTITY: 2
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


1st Year Cost $__________

2nd Year Option Cost $__________

3rd Year Option Cost $__________

Remanufacturer's Name ____________________

Brand Name _______________________________

Product Code _____________________________
========================================================

PUR
POSE:
The
purpose of this Request for Quotation (RFQ) is to identify and
evaluate Bidders and their quotation capable of meeting Manitoba's
requirements for the supply of and delivery of miscellaneous toner/ink
cartridges ("Remanufactured" products only)as required by Materials
Distribution Agency (MDA).

Requested quotations should be submitted per the outlined process and
requirements and provide Manitoba with detailed features, costs and
delivery capabilities for the specified goods and/or services.

It is the intent of the Procurement Services Branch (PSB) to award this
tender to the least number of Bidders able to provide the goods and/or
services in the most convenient and cost-effective manner.

DEFINITIONS:
MDA - Refers to Materials Distribution Agency.
MANITOBA - Refers to the Manitoba Government.
RFQ - Refers to the Request for Quotation document issued by Manitoba to
invite offers (i.e. prices) from Bidders.
BIDDER - Refers to the person who or Company which obtains a copy of the
RFQ for the purpose of submitting a quotation to provide the goods.
QUOTE - Refers to the quotation submitted by a Bidder in response to the
RFQ.
VENDOR - Refers to the person who or Company which will provide the
goods as a successful Bidder.
CONTRACT - Refers to the Value Contract issued to the Vendor as the
award document.
RELEASE ORDER - Refers to a specific Release Purchase Order document
issued by MDA to the Vendor to order product from the Contract.

DETAILED REQUIREMENTS:
The remanufactured cartridges supplied must have been remanufactured in
a way which meets the requirements of Manitoba Specification 774-02-0011
and must have usage characteristics that meet or exceed original
equipment manufacturer (OEM) products, also outlined in Manitoba
Specification 774-02-0011.

Deliveries off the contract will be in the form of a Release Order
issued by the Materials Distribution Agency (MDA). MDA will provide the
Vendor with a Release Order against this Contract for delivery to MDA
and for direct delivery to MDA's user/clients on quantities of six (6)
or more cartridges.

The minimum release quantities indicated on this tender are for
shipments to MDA, 7-1715 St. James Street, Winnipeg, Manitoba only.

Bidders "must" provide three (3) current references from their major
users to aid in the evaluation process. References may be contracted to
determine quality of products and services provided by the Bidder.
References to be submitted as an attachment to the RFQ.

The Vendor must be prepared to; provide on site inspection and address
client questions and concerns, provide literature suitable for
user/client information about the use of remanufactured toner
cartridges, assist with proper cartridge installation techniques and
make necessary adjustment to equipment where required to maximize print
quality and quantity from their products.

The Vendor will be required to meet with representatives from MDA and
Procurement Services Branch prior to issuing a Contract to verify that
the Vendor understands the conditions of the Contract and processes are
in place to facilitate the Contract requirements.

Upon award of the Contract, the Vendor must be prepared to conduct
client seminars to familiarize potential users of the recyclable
remanufactured laser printer toner cartridge program if required.

Upon request from MDA, the Vendor must provide usage reports by
user/clients for all purchases, exchanges and warranty claims made
against the Contract.



SPECIAL NOTE:
Bidders to quote a single price for each item offered for each year.

Bidders may quote on more than one of the approved products listed,
however, Bidders to quote only one price for each approved
(brand/remanufacturer) product listed.

Bidders quoting multiple prices per year for the same approved product
or not detailing lead times (refer below) may result in that item(s)
being rejected from their quotation.

Bidders offering items which deviate from the requested pack size, case
quantity, etc. must detail the deviations on the return tender.

Your pricing unit is to be the same as requested (i.e. per package, per
case, etc.).

If your pricing is based on a different unit than requested, you must
indicate the change clearly on that item offered.

BIDS:
Bids are requested from competing Bidders in accordance with Manitoba
policies. Manitoba reserves the right to revise/cancel RFQ's as well as
accept/reject bids either in whole or in part, whichever is in the best
interests of Manitoba. Lowest or any bid not necessarily accepted.

Bids shall be considered firm until awarded, unless otherwise indicated.
Any exchange of information with Manitoba personnel prior to the
issuance of an RFQ is not a valid response to the RFQ and shall not be
considered.

SUBMISSION OF QUOTATION:
Each Bidder is requested to submit one (1) original quotation (marked as
"Original") to the Procurement Services Branch no later than 12:00 p.m.
CST (local Winnipeg time) on WEDNESDAY, DECEMBER 2, 2009.

Quotations or partial quotations received after this time shall not be
considered. Quotations sent by electronic mail (e-mail) shall not be
considered.

Quotations may be submitted by courier, personal delivery, facsimile
transmission, or sent through Canada Post. Quotations submitted by
courier, personal delivery or Canada Post shall be enclosed in a sealed
envelope or package clearly addressed, marked to the attention of the
person indicated below, and labeled with the RFQ solicitation number and
the Bidder's name and address.

If the Quotation is submitted by facsimile transmission, it should have
a cover sheet clearly indicating the Quotation reference number and the
Bidder's name and address, and marked to the attention of the person
indicated.

All components of the RFQ must be fully completed and submitted by the
Bidder no later than the submission deadline to the address or facsimile
number indicated.

Submission Address and Facsimile Number:
,,,,Procurement Services Branch
,,,,Manitoba Infrastructure & Transportation
,,,,2nd Floor - 270 Osborne Street North
,,,,Winnipeg, Manitoba, R3C 1V7
,,,,Facsimile (204) 945-1455
,,,,Attention: Doreen Druet, Purchasing Agent

Manitoba is not responsible if it fails to receive a Quotation submitted
by facsimile transmission before the submission deadline due to a
mechanical or system problem, failure or non-availability (regardless of
whether the problem, failure or non-availability was caused by
Manitoba's or the Bidder's machines or systems), or due to any other
reason.

Quotations submitted by facsimile transmission will be deemed to have
been received on the date and at the time indicated by Manitoba's
equipment, as applicable.

Bidders are responsible for ensuring that Manitoba has received their
quotation and that the quotation has been received by Manitoba prior to
the submission deadline. Bidders may verify delivery of their facsimile
quote by contacting the PSB General Inquiry line at (204) 945-6361.

Bids received after the Submission Deadline will not be considered and
returned to the Bidder.

Please complete each section and attach additional information if space
is not sufficient. Any attachments shall reference the applicable
numbered section.

IRREVOCABILITY OF QUOTATION:
By submission of a clear and detailed written notice, the Bidder may
amend or withdraw its quotation without penalty prior to the closing
date and time. Upon closing time, all quotations become irrevocable.


TENDER EVALUATION:
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba).

Generally the lowest overall price of an item(s) in accordance with the
terms & conditions of the RFQ will be awarded the contract. However,
other factors as stipulated below will be considered when awarding a
contract.

Tenders will be evaluated based on:
i) Products approved by MDA for their use,
ii) Product offered compared to product description/specifications
requested;
iii) Delivery lead-times;
iv) Price;
v) Quality of the Bidder's performance in past awards;
vi) Return and refund policies; and
vii) Any other terms & conditions indicated on this RFQ.

Each product offered will be considered individually, HOWEVER,
the intent is to award this RFQ to one Vendor in total ( if possible and
economic to Manitoba) therefore Bidders should quote on all items if
possible. (Economic evaluation to be at Manitoba's sole discretion) The
intent is to evaluate the quotations on a 3 year basis and award
contracts for the 3 years as indicated, therefore Bidders should quote a
price for year 1, 2 and 3, however, Manitoba reserves the right to
evaluate the quotations on a 1 year, 2 year, or 3 year basis if required
and award contracts as such.


CONTRACT DURATION / TERM:
To be delivered on an "as and when requested" basis for a 12-month term
from:
FEBRUARY 1, 2010 to JANUARY 31, 2011

OPTION: MDA's option to extend for an additional 2nd and 3rd year (at
MDA's discretion)

MDA will notify the Vendor by October 1 of each year if option is being
actioned.

Any unused portion as of the end of the contract period will be
considered cancelled.

DURATION OF PRICING
Bidders offering prices "subject to change without notice" or "in effect
at time of shipment" will be rejected outright. Preference will be
given to suppliers offering firm pricing.

Pricing, for each item, to be offered for Year 1, Year 2, and Year 3.

Pricing, for each year, is firm for that year.

Yes_______ No_______

If No, indicate: Prices firm until (date)__________________

The Vendor shall notify PSB by November 1 of each year should there be a
price increase for an additional year(s) option term. No further
amendments will be accepted after that date.

Second and Third year cost increase substantiation must be in the form
of an original, photocopy or facsimile of a letter from the appropriate
manufacturer/governing body identifying the reason for increase,
percentage increase, as well as the effective date. Price increases
shall not exceed the percentage passed on by the manufacturer/governing
body, and will be applicable only to the percentage of true raw material
costs. Any notification of price change must reference the applicable
agreement number and line item number(s).

Unless otherwise stipulated in writing, all submitted pricing shall
represent the total cost to Manitoba including all duties, shipping,
crating, packing, storage, delivery and handling charges.


PRODUCTS/BRANDS:
Bidders must certify that the product(s) offered will be remanufactured
using materials, treatments and/or processes which meet or exceed those
listed in and tests referenced in the specification attached
(#774-02-0011).

Approved products are shown for each item and only those products/brands
will be considered on this tender. The products shown are required on a
"No Substitute" basis.

Vendors wishing to offer alternative product for future tenders are
invited to submit samples for long term testing and evaluation by
contacting MDA. All samples become the property of MDA and will not be
returned.

MDA will randomly test samples of the successful Vendor's cartridges
throughout the term of the Contract (with up to 3 cartridges per
contracted item) at no cost to Manitoba.

NOTE:
The only exceptions to the above "No Substitute" condition will be:
a) Substitute brands may be approved for temporary use if unforeseen
circumstances cause the approved product to be discontinued or
unavailable for an extended period of time. Temporary alternatives must
be approved in writing by MDA. The use of a temporary alternative is
not meant to imply that this item will be considered an approved product
for future tenders.
b) Where samples have been submitted for testing prior to the RFQ
posting and are currently under going evaluation and approval.

Substitutes shipped without prior written approval will be held at
shippers risk pending return instructions.

Any substitute/alternative product supplied which upon inspection or
use, is deemed by the using department to be unacceptable for their use
will be returned for full credit or replacement at no cost to Manitoba
or the contract may be cancelled.

Any product supplied which upon inspection or use, is deemed by MDA to
be defective will be returned to the Vendor for replacement. All costs
related to the return and replacement of the defective product to be the
responsibility of the Vendor.

Vendor must respond to defective product concerns within 48 hours of
receiving faxed documentation from MDA.

Vendor must notify MDA immediately in writing (by fax/e-mail) of any
known defective product(s) or product recall(s) related to the
product(s) the Vendor has shipped to MDA or to MDA's clients to avoid
release of said product to MDA's end users.

Vendors may be requested by MDA to supply, if available, high resolution
product photos in digital or electronic "TIFF" format.

By supplying these photos the Vendor is certifying that the photos are
not covered by copyright or if the photos are covered by copyright that
MDA is authorized to use the photos. These photos may be used by MDA
for the promotion of the product or in the production of MDA's printed
or on-line publications to assist MDA's clients when ordering product
from MDA.

Bidders must indicate the following information for each item offered:
a) Remanufacturer's name
b) Brand name
c) Product code


QUANTITY/ITEM RELEASES:
The Vendor is not to ship any item until a separate Release Order has
been placed by fax or mail.

Release Orders for items may be placed at any time during the period of
this contract and in various quantities.

The term "minimum quantity" means the smallest quantity that MDA will
release.

Release Orders to be shipped complete by line item, unless otherwise
approved and/or requested by MDA prior to shipping.

MDA will fax the "Acknowledgement of Release Order" and the "Release
Order" to the Vendor. The Vendor must respond by signing and returning
MDA's acknowledgement of release order within 48 hours to confirm that
the Release Order was received.

The quantities shown are the estimated annual quantities only and to be
used for evaluation purposes only and are not a guarantee of business.

The Contract Value shown as Target Value represents the total estimated
value for 1 year. The Target Value will be increased
accordingly if an optional 2nd and 3rd year is actioned.


MDA will not issue Release Orders for less than the minimum quantity
shown for each item. The minimum release quantities must be available
within the lead time you have specified for each item.

Minimum release quantities will be shown for each item. Minimum release
quantities may be adjusted to reflect full case quantities if necessary
by contacting MDA prior to delivery.

MDA reserves the right to change quantities on a Release Order, if
required, or to cancel an individual Release Order in part or in total
if necessitated by program changes/client demand or Vendor failing to
deliver products within tender stated time frames.


LEAD TIMES:
Bidders shall indicate lead time in business days for delivery of each
product offered.

When calculating lead time, bidders should take into consideration all
delivery components such as; your order desk requirements, delivery
practices, if the item is from your stock etc. If the item must come
from your manufacturer/distributor then include the
manufacturer/carrier's shipping times in your calculation.

Please show lead time as a specific number, not a range, (e.g. 3 days or
5 days, not 3-5 days).

Lead time will be a factor for consideration in the tender evaluation.

Lead times indicated are to be calculated from the date/time that a
Release Order is issued (faxed) to the time the goods will be received
at MDA or MDA's client destination.

DELIVERY:
The delivery date (if shown) is actually the end of the contract.

Deliveries to MDA will be accepted Monday to Friday, between the hours
of: 8:00 AM to 3:00 PM.

The products listed will be ordered in the minimum quantities (or
possibly greater) as shown after each item and the Vendor must ship the
required quantities within the lead time as indicated on the
tender/contract.

Vendor must notify MDA immediately in writing (by fax) of any delays of
regular or scheduled shipments.

Shipments are considered to be delayed if the delivery time is greater
than the lead time indicated for that item on the contract.

Vendor must respond to late shipment inquires within 48 hours of
receiving faxed documentation from MDA.

Delivery must occur within the time stated on the Contract unless a
deferred shipment is arranged with MDA in writing. Failing this
Manitoba reserves the right to either purchase elsewhere, charge the
Vendor for any loss incurred thereon, and/or cancel the Contract.


DIRECT DELIVERY TO MDA CLIENTS:
For shipments of six (6) cartridges or more, the Vendor will be required
to deliver to each separate user/client location.

Shipments to locations within the City of Winnipeg to be complete within
24 hours (1 day) of receipt of the Release Order

Shipments to locations outside the City of Winnipeg (but within
Manitoba) to be complete within four (4) business days of receipt of the
Release Order.

Bidder to indicate the amount of notice (that is cut-off time/s)
required for MDA to place their Release Order/s by, to deliver products
within the above stated time frames for direct delivery to clients;
A) Delivery within City of Winnipeg;
Order by (time)____________________ for next day delivery
B) Delivery to rural locations:
Order by (time)____________________ for four (4) day delivery

Shipping instructions will be provided by MDA.

Shipments within City of Winnipeg to be FOB Destination, Winnipeg,
Manitoba.

Shipments outside the City of Winnipeg (but within Manitoba) shall be
FOB Winnipeg, MB. Shipments must be shipped with the freight charges
from Winnipeg to destination on a prepaid basis and charged back to MDA.
Proof of freight must be provided with the invoice.
MDA reserves the right to use a MDA assigned carrier for direct
shipments outside of Winnipeg where economically favorable to Manitoba.

No freight charges will be allowed on back order quantities.


RETRIEVAL OF USED CARTRIDGES:
Direct delivery to MDA client locations, within the City of Winnipeg,
may require the retrieval of the same type of empty cartridges as being
delivered.

The Vendor's delivery person will be required to have MDA's client sign
and print their name on the MDA Release Order document. The MDA Release
Order document will state the exact number and model of used cartridges
being returned to the Vendor. One copy of this document will be
retained by the client. The Vendor will be required to forward the
original document to MDA with their invoice.

MDA will make alternate arrangements with the client for the return of
the used cartridges in those instances where direct deliver is in rural
Manitoba.

For deliveries to MDA, 7-1715 St. James Street, The Vendor shall make
arrangements to pick up empty cartridges prior to remanufacture or upon
delivery of remanufactured cartridges.


TIME IS OF THE ESSENCE:
Time shall be of the essence hereof. Failure to meet the delivery time
(i.e. lead time) indicated on the Contract may result in the
cancellation of the Contract item and any outstanding Contract Release
Orders.


PACKAGING:
All goods must be packed or crated suitable for protection in storage or
shipment.

If pallets required, pallet size to be 42 inches width by 48 inches
depth, loaded to a maximum height of 53 inches.

All goods delivered must be suitably marked with proper documentation
such as packing slip, contract number, etc.


FOB/FREIGHT:
To be delivered FOB DESTINATION FREIGHT PREPAID to
,,,,Materials Distribution Agency
,,,,7 - 1715 St James Street
,,,,Winnipeg, Manitoba R3H 1H3

The unit prices quoted above shall include all necessary charges,
freight, insurance, handling etc. to show a total landed cost. If any
charges are not included please explain in detail any/all charges which
will be extra to the unit prices quoted and will be charged on the
invoice.

Vendor's policy as follows (if applicable):
a) Is there a minimum order/shipment value required for "FOB DESTINATION
FREIGHT PREPAID" pricing?
Yes _____ No _____

b) If Yes, Freight charges will be extra on orders/shipments under $
__________ in value (before tax)

c) If Yes, are freight charges: Actual Carrier Charges _____ or Flat
Rate _____

If Flat Rate, indicate: The amount charged per shipment will be $
_________

Freight charges will not be allowed on back order quantities.

RESTOCKING CHARGES:
Restocking charges to MDA must be shown (if applicable); restocking
charge will be ___________%.

Please indicate the amount of notice (number of days) that MDA must
provide in order to cancel a Release Order without being subject to any
restocking charges. Restocking charges do not apply if Release Order
cancelled with _____________ days notice.


RETURNS / REFUNDS:
Any product supplied deemed unacceptable by the end-user/customer will
be immediately replaced with new product/unit at no charge to MDA?
Yes _____ No _____

MDA requires complete details of your Return/Replacement/Refund Policy.
The Bidder shall identify the exact detail as to what is covered in
terms of responsibility for repair/replacement/refund of product:
________________________________________________________________

________________
________________________________________________

____________________________________________
____________________

Any/All
costs associated with the return/replacement/refund of defective
products will be the responsibility of the vendor?
Yes _____ No _____

All defective products are requested to be replaced within five (5)
working days of notification/request. If five (5) working days is not
sufficient time for replacement, the Bidder shall state the number of
days required: ______________

Goods ordered in error will be returned to the Vendor, Freight Prepaid
by Manitoba.

WARRANTY:
Vendor will be required to warranty their product for a minimum of one
(1) year from the date of purchase.

Vendor to address warranty issues within 48 hours of receiving faxed
documentation from MDA.

Vendor must provide copy(s) of warranty documentation to MDA on request,
after the contract is awarded.

Defective products will be returned to the Vendor for replacement. All
costs related to the return and replacement of the defective product
will be the responsibility of the Vendor.

The Vendor must notify MDA immediately in writing (by fax or e-mail) of
any known defective product(s) or product recall(s) related to the
product(s) the Vendor has shipped to MDA, or to MDA's clients.

PRODUCT SHELF LIFE: (IF APPLICABLE)
Vendor shall supply items with the longest shelf life available from the
date of the Release Order, minimum 1 year.

BIDDER ASSISTANCE:
The Bidder shall assign one or more service representatives to supply
information and act as contact person through the term of the agreement.
MDA will assign a counterpart. It should be clearly understood that
the Bidder's service representative(s) would deal with the assigned MDA
contact person(s).

Bidder shall provide names and titles of personnel assigned to MDA.

Contact Person: ________________________________________________

Phone Number: __________________________________________________

Fax Number: ____________________________________________________

E-Mail Address: ________________________________________________

Order Desk Hours: ______________________________________________

Business Days & Hours of Operation: ____________________________

CLIENT REFERENCES:
Bidder should provide three (3) major customers as client references,
excluding the Manitoba Provincial Government.

1. Name________________________________________________________

Address_________________________
_______________________________

Contact______________________________________________________
__

Phone__________________________________________________________


2.
Name________________________________________________________

Address_________________________
_______________________________

Contact______________________________________________________
__

Phone__________________________________________________________


3.
Name________________________________________________________

Address_________________________
_______________________________

Contact______________________________________________________
__

Phone__________________________________________________________


GENERAL
AWARD INFORMATION:
No award may result from this RFQ process. If this RFQ process results
in an award, then Manitoba reserves the right to award any Contract/
Agreement, in whole or in part, and may accept goods and/or services
from one or more Bidders in such quantities as shall be advantageous to
Manitoba.

Pricing will be a consideration on individual items but preference maybe
given to overall pricing for groups of items consolidated for shipping
and receiving at the facility. The lowest price on any item will not
necessarily be accepted.

Past performance of vendors will be considered.


CONTRACT EXTENSION AND ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the contract may
be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above.


GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.

ABORIGINAL BUSINESS STANDARD

DEFINITIONS:

"Aboriginal Business" means a business that is at least 51% aboriginal
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Aboriginal persons.

"Aboriginal Business Directory" means a business directory of Aboriginal
businesses that meet Manitoba's definition of an Aboriginal business.

'Aboriginal Business Standard" means terms and conditions that indicate
that Aboriginal business participation is desirable but not mandatory.

"Aboriginal Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.


ABORIGINAL PROCUREMENT INITIATIVE

Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Aboriginal businesses. In that regard, Manitoba developed
the Aboriginal Procurement Initiative (API). The objective of API is to
increase the participation of Aboriginal businesses in providing goods
and services to Manitoba.

ABORIGINAL BUSINESS STANDARD

Aboriginal participation is desired but bids will not be disqualified if
there is no Aboriginal business participation.

ABORIGINAL BUSINESS DIRECTORY

Manitoba has established a directory of Aboriginal businesses called the
"Aboriginal Business Directory". This directory is a list of Aboriginal
businesses (including non profit organizations and economic development
corporations) that have self declared as an Aboriginal Business meeting
that definition under the API. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Aboriginal
businesses for potential partnering or sub-contracting purposes.
Aboriginal businesses not listed in the Directory may also be used.

Registration in the Aboriginal Business Directory does not guarantee
certification as an Aboriginal business, as business status may change;
therefore formal certification is required in the formal tender process.

Aboriginal businesses are encouraged to register by contacting
Procurement Services Branch.

For further information on the aboriginal Business Directory,
registration forms and access to a copy of the Aboriginal Business
Directory please see the following website:

http://www.gov.mb.ca/mit/psb/api/api bd.html or contact:

Mark Freedman
Vendor Relations Coordinator
Procurement Services Branch
Manitoba Infrastructure and Transportation
2nd floor - 270 Osborne Street N.
Winnipeg, Manitoba R3C 1V7
Ph. 204-945-0826
Fax: 204-945-1455
Email: Mark.Freedman@gov.mb.ca


TERMINATION
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.

Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. This termination may
be used for those instances where there are program changes, funding
changes, etc. All purchases by Manitoba under the purchase
order/contract are subject to and expressly conditional upon the
Legislature of Manitoba duly appropriating funds to the fiscal year in
which they are required to be paid. For the multi-year contracts the
RFQ/contract term "fiscal year" means the period commencing April 1st of
one year and ending on March 31st of the next ensuing year.


ENVIRONMENTALLY PREFERABLE PRODUCTS:
Manitoba generally awards the bid to the lowest "overall" price of an
acceptable product, however, preference may be given to products which
are "more environmentally preferable" and support Manitoba's Sustainable
Development Procurement Guidelines.

Product pricing may be only one of the components to be considered in
the overall evaluation of "environmentally preferable products".

Examples of "Environmentally Preferable Products" are as follows:

PACKAGING - Preference may be given to products which use less
packaging, packaging containing recycled content or packaging which can
be recycled etc. (providing the packaging still provides proper and
adequate protection to the product offered for sale). Bidders shall
provide details regarding the packaging, if applicable, for each item
offered.

PRODUCTS, RECYCLED OR RECYCLABLE - Preference may be given to products
containing recycled content or which may be recycled.

Bidders should provide details regarding the percentage of "Total
Recycled Content" and "Post Consumer Waste Content" (if applicable) for
each item offered.

"TOTAL RECYCLED CONTENT" - means the percentage of all recycled
materials including manufacturer's trimmings, cuttings, overruns and
"post consumer waste".

"POST CONSUMER WASTE CONTENT" - means that proportion of recycled
material that has been sold to a consumer and collected after their use
in a recycling program, e.g. used aluminum cans etc.

PRODUCTS, MORE ENVIRONMENTALLY PREFERABLE - Preference may be given to
products which generally meet or exceed the above specifications and can
demonstrate satisfaction in relation to the end users requirements.
These products will be classified more environmentally preferable
through a recognized certification program.

REPLACEMENT PRODUCTS - Manitoba may be interested in "replacement" or
"alternative types" of products which can be proven to be "more
environmentally preferable" compared to those products specified above.
Bidders are encouraged to provide complete details of possible
replacement products.

At Manitoba's discretion any "Environmentally Preferable Products"
offered may be:
a) Accepted for this tender, or
b) Not accepted for this tender, or
c) Not accepted for this tender but considered for future study/use.

See the Province of Manitoba's Sustainable Development Act (Chapter 270)
at http://web2.gov.mb.ca/laws/statutes/ccsm/s270e.php.

BIDDER'S SUSTAINABLE DEVELOPMENT POLICY:
The Bidder is encouraged to provide information regarding their business
activities that support sustainability in general terms and with
specific environmental improvements associated with the goods and/or
services to be offered to Manitoba. The Bidder should provide an
overview of their commitment to sustainability.


TONER/INK CARTRIDGE RECYCLING PROGRAM (A GOVERNMENT REQUIREMENT)
Bidder shall provide a detailed description of their Toner/Ink Cartridge
Recycling Program in a separate document with their bid response.

In keeping with the intent of Manitoba's Sustainable Development Policy,
the Bidder shall provide a description of any program(s) that the Bidder
and/or manufacturer have in place for the proper disposal / return of
used toner/ink cartridges.

Preference will be given to Bidders offering a disposal / salvage
program.

Does your company (or the manufacturer) have a disposal / salvage
program in place for the return of used cartridges/consumables?
Yes _____ No _____

If yes, please provide information: ____________________________

________________________________________________________________


________________________________________________________________

____________________
____________________________________________

The
Government of Manitoba will have a collection point at:
MATERIALS DISTRIBUTION AGENCY
7 - 1715 St James Street
Winnipeg, Manitoba R3H 1H3
and is a requirement that each vendor arrange to pick up the empty
toner/ink cartridges at no additional cost to Manitoba as and when
required during the contract period, February 1, 2010 to January 31,
2011.

Do you agree with this condition?

Yes_______ No_______

If no, what option can you offer at your cost to have your toner
cartridge removed from the above location?
________________________________________________________________

_______________
_________________________________________________

The
above is a requirement to comply with the Government of Manitoba's
Sustainable Development Policy.


VENDOR INFORMATION / AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that the Bidder is the
manufacturer/authorized distributor, dealer or retailer of the goods
offered and is authorized to sell, service and warranty these goods in
Manitoba, Canada and upon request will provide Manitoba with written
evidence thereof.

Manitoba reserves the right to secure evidence to Manitoba's
satisfaction that any Bidder is able to provide the goods or services
and to require the successful Bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.


RIGHT TO REISSUE RFQ:
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warranty acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne by the Bidder. Manitoba shall not
reimburse any Bidders for any costs, if the RFQ is cancelled or
reissued.


CONFLICT OF INTEREST:
The bidder must take appropriate steps to ensure that neither the
bidder, nor the bidders employees are placed in a position where there
is or may be an actual conflict, or a perceived potential conflict
between the bidder, its employees and any agent or representative of the
Province of Manitoba.

The bidder shall not offer or give, or agree to give, to any agent,
employee or representative of the Province of Manitoba any gift or
consideration of any kind as an inducement or reward for doing,
refraining from doing, or for having done or refrained from doing, any
act in relation to the obtaining or execution of this or any other
purchase order/contract with the Province of Manitoba.

No agent, employee or representative of the Province of Manitoba shall
either solicit or accept gratuities, favours or anything of monetary
value from the bidder.

If the bidder has reason to believe any agent, employee or
representative of the Province of Manitoba has violated any provision of
this Conflict of Interest section, the bidder shall immediately notify
the Province of Manitoba, Procurement Services Branch of the suspected
violation by sending notice to the Director of Procurement Services
Branch, explaining the situation in full. The bidder's failure to so
notify the Director shall be a material breach of this agreement and the
Director, at his/her option, may terminate the purchase order/contract.


PUBLICITY, MEDIA, OFFICIAL ENQUIRIES & ADVERTISING:
The Bidder, suppliers/vendors, employees or consultants shall make any
public statement making reference to, or relating to the existence or
performance of the purchase order/contract in any advertising,
testimonials or promotional material without the prior written consent
of the Province of Manitoba, which shall not be unreasonably withheld.

The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.


ASSIGNMENT:
The Bidder shall have sole responsibility for the quality, liability,
coordination and completion of all work outlined in this endeavor.
Manitoba considers the Bidder to be the sole contact regarding all
Contract/ Agreement matters.

The Bidder shall be prohibited from assigning, transferring and
conveying, subletting or otherwise disposing of any Contract/ Agreement
of its rights, title or interest therein, or its power to execute such
Contract/ Agreement without the previous written approval of Manitoba.


CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.


PROVISION OF GOODS/SERVICES TO MANITOBA BOARDS, ET AL:
During the term of the Agreement, or any renewal thereof, the Contractor
agrees to offer the Goods/Services upon written approval of PSB:
(a) to corporations, boards, commissions, councils, bureaus, agencies or
associations that are controlled by the Government of Manitoba, or all
of the members of which are appointed by the Government of Manitoba,
whether by Order-in-Council or legislation or by a Minister of the
Government of Manitoba; Release of the Purchase Order/Outline Agreement
will be at PSB's discretion; and
(b) to agencies that are funded by the Government of Manitoba only, or
suppliers of essential services in the Province of Manitoba,
on the same terms and conditions of the Agreement and at prices that do
not exceed prices charged to Manitoba for the Goods/Services. It shall
be in the sole discretion of such entity whether or not it wishes to
receive the benefit of this provision. If an entity wishes to avail
itself of this provision, it may do so directly by issuing its own
Release Purchase Order to the Contractor, in which case any agreement
resulting from said Release Purchase Order will be between the entity
and the Contractor, and Manitoba will not be a party thereto.


INDEMNITY:
The successful Bidder shall indemnify and save harmless Manitoba from
and against all losses and claims, demands, actions, payments, suits,
recoveries, judgment and settlements of every nature and description
brought or recovered against Manitoba by reason of any act or omission
of the Bidder, the Bidder's agents or employees, or sub-contractors in
the performance of this contract.


INFRINGEMENTS:
Bidder warrants that Manitoba's purchase, installation and/ or use of
the goods and/or services covered hereby shall not result in any claim
of infringement, or actual infringement of any patent, trademark,
copyright, franchise or other intellectual property right.


INSURANCE:
The Bidder shall, at its own expense, effect and maintain for the
duration of its services all insurance(s) required by law. All required
insurance shall be under written by insurers acceptable to Manitoba.


LIENS, CLAIMS AND ENCUMBRANCES:
Bidder warrants and represents that all the goods, materials and/or
services supplied shall be free and clear of al liens, claims and
encumbrances of any kind.


RISK OF LOSS:
Regardless of FOB Point, Bidder shall bear all risks of loss, injury or
destruction of goods and materials ordered herein which occur prior to
acceptance by Manitoba. No such loss, injury or destruction shall
release Bidder from any obligation hereunder.


UNFORESEEABLE EVENT:
An unforeseeable event is anything which is beyond the control of the
parties affected and which, by exercise of reasonable diligence by the
parties aforementioned, could not be avoided including, but not limited
to, the following: Fire; Explosion; Action of the Elements; Strikes;
Rationing of Materials; Adverse Government Decision; or Act of God.

Neither the Bidder nor Manitoba shall be liable to the other for any
delay in, or failure of, performance under the quotation due to an
unforeseeable event. Any such delay in or failure or performance shall
not constitute default or give rise to any liability for damages or
either party.

The existence of such causes of such delay or failure shall extend the
period for performance to such extent as determined by Manitoba to
enable complete performance by the Bidder provided reasonable diligence
is exercised after the causes of delay or failure have been removed.

ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system Bidders are to advise if
your invoice address (accounts receivable) is the same as the address
for orders/quotes shown above.
Yes ____ No _____

If NO, provide complete details i.e. box number, street address, City,
Province, postal code, etc.
________________________________________________________________

____________________
____________________________________________

INVOICES:
MDA
shall be invoiced directly from the Vendor.

Direct shipment invoicing must indicate; actual ship to address,
department name, contact name and phone number, as was give on the
Release Order. The Vendor must provide a proof of delivery (that is
both printed and signed signature by MDA's client department) with the
invoices.

Packing Slips must not reveal the cost of the goods. Under no
circumstances will it be acceptable to use a copy of an invoice for a
packing slip to MDA's clients upon direct delivery shipment of products.

Invoices are to be taxed in accordance with the provisions as set out in
the "Manitoba Retail Sales Tax Act". Provincial sales tax is not
applicable to freight or delivery charges. Please note that MDA is
Goods & Services Tax (GST) exempt.

These goods are for "RESALE" and therefore "PST EXEMPT".
MDA's PST number is 085981-9.

Invoices must be priced in the same amount and unit of measure as shown
on the Release Order or the Vendor must contact MDA, in writing, prior
to shipping the products on the Release Order.

This is an accounting concern and is not intended to outline a process
to request price changes.

MANITOBA RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit Manitoba
Retail Sales Tax?
Yes ____ No _____
If NO, disregard the following paragraph.

MANITOBA RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba Retail Sales Tax?
Yes ____ No _____

If the tender consists of both taxable (T) and non-taxable (NT) items,
please indicate T or NT opposite each item offered.


CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds. If the
pricing offered is quoted in a currency other than Canadian then the
currency must be clearly identified on the quote document.


PAYMENT TERMS:
The Bidder shall specify invoice terms: ________________________

Any applicable discounts for early payment: ____________________

Yes______ No_______

If yes, please specify:_________________________________________


Manitoba's standard payment terms are net thirty (30) days.


Proposed Delivery Address:

MATERIALS DISTRIBUTION AGENCY
Unit 7 - 1715 St. James Street
Winnipeg, Manitoba
R3H 1H3


TENDERS TO BE RETURNED TO:

Procurement Services Branch
Manitoba Infrastructure and
Transportation
2nd Flr - 270 Osborne St. N.
Winnipeg, MB, Canada. R3C 1V7
(or)FAX quote to(204)945-1455


Original notice
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