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UK-Chichester: IT services: consulting, software development, Internet and support

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   CHICHESTER
Notice/Contract Number:   eu:320642-2009
Publication Date:   Nov 21, 2009
Deadline:   Jan 6, 2010
Buyer:   WEST SUSSEX COUNTY COUNCIL
Original Language:   English

Contact Information
Address:   WEST SUSSEX COUNTY COUNCIL
CHICHESTER, West Sussex
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 22M0 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 223/2009, #320642-2009
Referenced Document Number: 236641-2009
Contract Nature: Service contract
Procedure Type: Competitive dialogue
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender


Update: Nov 21, 2009


Notice Type: 8098 - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 225/2009, #321957-2009
Referenced Document Number: 320642-2009
Contract Nature: Service contract
Procedure Type: Competitive dialogue
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): West Sussex County Council,
Business Services Directorate, Power Place, Terminus Road, Contact: Rachel
Whitworth, Attn: Rachel Whitworth, UK-Chichester PO19 8UE. Tel. +44
1243777703. E-mail: rachel.whitworth@westsussex.gov.uk.
Internet address(es):
General address of the contracting authority:
https://westsussex.bravosolution.co.uk.
Address of the buyer profile: https://westsussex.bravosolution.co.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority: IT
Infrastructure Outsourcing.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 7.
NUTS code: UKJ24.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): West Sussex
County Council is looking to appoint an organisation who can take
responsibility for the management and delivery of IT functions.
II.1.6) Common procurement vocabulary (CPV): 72000000, 30200000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: It is anticipated that the successful
supplier(s) will be responsible for:
— Desktop services,
— Data Centre Hosting,
— Voice and Data Networks and telephony (mixed estate including mobile),
— Geographic scope – all West Sussex County Council sites (including
Schools).
The Council may consider including applications post rationalisation.
The Council may be interested in discussing the provision of IT service
desk with the successful supplier(s) during the lifetime of the contract.
The Council may be interested in procuring additional IT delivery and
implementation resource / services throughout the life of the contract.
Other public bodies within and in the areas surrounding West Sussex
County, including Sussex Police and the District and Borough Authorities
of West Sussex (e.g. Adur District, Crawley Borough, Arun District,
Horsham District, Chichester District, Mid Sussex District and Worthing
Borough) may be interested in the provision of services through this
contract during the term of the contact. This would amount to a potential
of 4 000 000 GBP per annum of the max price listed below.
Estimated value excluding VAT:
Range: between 6 000 000 and 14 000 000 GBP.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: As detailed in the Application
Pack, supporting information and the tender documentation for those
invited to tender.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: As detailed in the
Application Pack, supporting information and the tender documentation for
those invited to tender.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
As detailed in the Application Pack, supporting information and the tender
documentation for those invited to tender.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Information
and formalities necessary for evaluating if requirements are met: As
detailed in the Application Pack, supporting information and the tender
documentation for those invited to tender.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Information and
formalities necessary for evaluating if requirements are met: As detailed
in the Application Pack, supporting information and the tender
documentation for those invited to tender.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Information and formalities necessary for evaluating if requirements are
met:
As detailed in the Application Pack, supporting information and the tender
documentation for those invited to tender.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Competitive dialogue.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 7.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated yes.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: Prior
information notice
Notice number in OJ: 2009/S 163-236641 of 24.8.2009.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 31.12.2009 - 17:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
6.1.2010 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in days: 180 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: Place: Chichester, West Sussex.
Persons authorised to be present at the opening of tenders: yes.
Officers as authorised by West Sussex County Council.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: Suppliers will be expected to deliver
services that demonstrate a Best Value approach.
There will be a suppliers briefing day held in West Sussex on the
17.12.2009.
Public Liability Insurance, Employers’ Liability Insurance and
Professional Indemnity Insurance, each to a minimum of 10 000 000 GBP will
be required.
West Sussex County Council is a Public Authority within the meaning of the
Freedom of Information Act 2000 and all correspondence received will be
dealt with in accordance with the Act.
The County Council will enter into the contract for itself and on behalf
of other public bodies which are, contracting authorities, within the
meaning of the Public Contracts Regulations 2006 and which exist or are
established or otherwise exercise some or all of their statutory functions
within and in the areas surrounding West Sussex County, including Sussex
Police and the District and Borough Authorities of West Sussex (e.g. Adur
District, Crawley Borough, Arun District, Horsham District, Chichester
District, Mid Sussex District and Worthing Borough), at the date of this
Agreement (the Relevant Public Bodies), and any such Relevant Public Body
shall be entitled, with the prior written consent of the County Council,
to access and use the contract on the same or substantially the same terms
and conditions as agreed with the County Council.
The contract is for a maximum of 10 years subject to performance.
The Contracting Authority intends to use an eTendering system, but only
for the publication of documentation in this procurement exercise. URL:
https://westsussex.bravosolution.co.uk.
You must refer to the instructions in the Information Memorandum to ensure
you respond appropriately.
Suppliers instructions how to express interest in this tender.
1. Register your company on the eSourcing portal (this is only required
once):
— Browse to the eSourcing Portal: https://westsussex.bravosolution.co.uk
and click the link to register,
— Accept the terms and conditions and click Continue,
— Enter your correct business and user details,
— Note the username you chose and click Save when complete,
— You will shortly receive an email with your unique password (please keep
this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password,
— Click the PQQs / ITTs Open To All Suppliers link. (These are
Pre-Qualification Questionnaires or Invitations to Tender open to any
registered supplier),
— Click on the relevant PQQ/ITT to access the content,
— Click the Express Interest button in the Actions box on the left-hand
side of the page,
— This will move the PQQ /ITT into your My PQQs/My ITTs page. (This is a
secure area reserved for your projects only),
— You can now access any attachments by clicking the Settings and Buyer
Attachments in the Actions box.
3. Responding to the tender
You must only respond to the tender according to the instructions in the
Information Memorandum, any clarification questions may be address to the
contact point named above. No responses or communications may be made
using the eTendering system.
If you require any further assistance please consult the online help, or
contact the eTendering help desk.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 17.11.2009.


West Sussex County Council, Business Services Directorate, Power Place,
Terminus Road, Rachel Whitworth, attn: Rachel Whitworth, UK-PO19 8UE
Chichester. Tel. +44 1243777703. E-mail:
rachel.whitworth@westsussex.gov.uk.
(Supplement to the Official Journal of the European Union, 19.11.2009,
2009/S 223-320642)
RE: CPV: 72000000, 30200000.
IT services: consulting, software development, Internet and support.
Computer equipment and supplies.
Instead of: II.2.1 Total quantity or scope (including all lots and
options, if applicable)
It is anticipated that the successful supplier(s) will be responsible for:
— Desktop services,
— Data Centre Hosting,
— Voice and Data Networks and telephony (mixed estate including mobile),
— Geographic scope – all West Sussex County Council sites (including
Schools).
The Council may consider including applications post rationalisation The
Council may be interested in discussing the provision of IT service desk
with the successful supplier(s) during the lifetime of the contract The
Council may be interested in procuring additional IT delivery and
implementation resource / services throughout the life of the contract
Other public bodies within and in the areas surrounding West Sussex
County, including Sussex Police and the District and Borough Authorities
of West Sussex (e.g. Adur District, Crawley Borough, Arun District,
Horsham District, Chichester District, Mid Sussex District and Worthing
Borough) may be interested in the provision of services through this
contract during the term of the contact. This would amount to a potential
of 4 000 000 GBP per annum of the max price listed below.
Range: between 6 000 000 GBP and 14 000 000 GBP.
Read: II.2.1 Total quantity or scope (including all lots and options, if
applicable)
It is anticipated that the successful supplier(s) will be responsible for:
— Desktop services,
— Data Centre Hosting,
— Voice and Data Networks and telephony (mixed estate including mobile),
— Geographic scope – all West Sussex County Council sites (including
Schools).
The Council may consider including applications post rationalisation The
Council may be interested in discussing the provision of IT service desk
with the successful supplier(s) during the lifetime of the contract The
Council may be interested in procuring additional IT delivery and
implementation resource / services throughout the life of the contract
Other public bodies within and in the areas surrounding West Sussex
County, including Sussex Police and the District and Borough Authorities
of West Sussex (e.g. Adur District, Crawley Borough, Arun District,
Horsham District, Chichester District, Mid Sussex District and Worthing
Borough) may be interested in the provision of services through this
contract during the term of the contact. This would amount to a potential
of 4 000 000 GBP per annum of the max price listed below. Therefore, for
the total length of contract over a max of 10 years, the minimum price
would be 60 000 000 GBP and the maximum price would be 140 000 000 GBP, of
which 40 000 000 GBP would be from the other public bodies.
Range: between 60 000 000 and 140 000 000.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.