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UK-Solihull: IT services: consulting, software development, Internet and support

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   SOLIHULL
Notice/Contract Number:   eu:320613-2009
Publication Date:   Nov 19, 2009
Deadline:   Jan 4, 2010
Buyer:   SOLIHULL MBC
Original Language:   English

Contact Information
Address:   SOLIHULL MBC
SOLIHULL, WEST MIDLANDS (ENGLAND)
United Kingdom
Web Site:   www.solihull.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 2210 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 223/2009, #320613-2009
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Solihull MBC, P O Box 18
Council House, Attn: Jonathan Guy, UK-Solihull B91 9QS. Tel. +44
1217048150. E-mail: procurementteam@solihull.gov.uk. Fax +44 1217046081.
Internet address(es):
General address of the contracting authority: www.solihull.gov.uk.
Further information can be obtained at: Solihull MBC, P O Box 18 Council
House, Attn: Alan Colson, UK-Solihull B91 9QS. Tel. +44 1217046326.
E-mail: acolson@solihull.gov.uk. URL: www.solihull.gov.uk.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Solihull MBC, P O Box 18 Council House, Attn: Alan Colson, UK-Solihull B91
9QS. Tel. +44 1217046326. E-mail: acolson@solihull.gov.uk. URL:
www.solihull.gov.uk.
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
The provision of disaster recovery solutions.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 7.
Main place of performance: Main place of performance will be UK West
Midlands.
NUTS code: UKG.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: Duration in months: 48.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 100 000 and 10 000 000 GBP.
Frequency and value of the contracts to be awarded: Depending upon the
uptake of the framework by the other West Midlands Authorities and public
sector bodies, the value of the framework agreement may change
significantly.
II.1.5) Short description of the contract or purchase(s): Provision of
disaster recovery services to local authority and other public sector
bodies.
II.1.6) Common procurement vocabulary (CPV): 72000000, 79000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The Framework will initially be tendered
for the provision of services to Solihull MBC, with interest expressed by
Stratford on Avon and North Warwickshire however the framework may
potentially be utilised by any local authority or other public sector body
within the West Midlands.
Estimated value excluding VAT:
Range: between 100 000 and 10 000 000 GBP.
II.2.2) Options: Yes.
Description of these options: The initial call-off under framework will be
for 2 years with the option to extend for a further 2 years. The total
duration of the framework will be 4 years. Other call-offs made under this
framework by other authorities or public sector bodies may differ in
duration.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.2.2010. Completion: 31.1.2012.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: N/A.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: N/A.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: N/A.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: As detailed
in the ITT.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: As detailed in the ITT.
Minimum level(s) of standards possibly required: As detailed in the ITT.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
As detailed in the ITT.
Minimum level(s) of standards possibly required:
As detailed in the ITT.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
1. Quantitative (cost). Weighting: 50.
2. Qualitative (quality of service provision). Weighting: 50.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
01-S-09.10-AC-010210.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 31.12.2009 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
4.1.2010 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in days: 120 (from the date stated for receipt of
tender).
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: Feb 2014.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Supplier/contractors must allow other
public sector/partnerships to use any framework awarded as a result of
this opportunity.
The framework is for a period of four years with Solihull MBC's initial
framework call-off period being for 2 years with options to extend for 2 x
1 Years.
Solihull MBC will incorporate a minimum 10 calendar day standstill period
at the point information on the award of the contract is communicated to
tenderers or PQQ responses. This period allows unsuccessful tenderers to
seek further debriefing from the contracting authority before the contract
is entered into. Applicants have two working days from notification of the
award decision to request additional debriefing and that information has
to be provided a minimum of 3 working days before expiry of the standstill
period. Such additional information should be requested from the address
in section I.1.
If an appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the high court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within 3
months). Where a contract has not been entered into the court may order
the settling aside of the award decision or order the authority to amend
any document and may award damages. If the contract has been entered into
the court may only award damages.
Please note the value of this framework agreement is subject to the number
of participating authorities and other public bodies within the West
Midlands and therefore could increase significantly over the course of the
agreement. A minimum value of 100 000 GBP is anticipated with the
potential for up to 10 000 000 GBP dependant upon regional uptake.
The dates detailed within the notice are provided for information purposes
and may be subject to change.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 18.11.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.