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SY-Damascus: ENPI — technical assistance to the decentralisation and local development programme

Request For Proposals

General Information
Country:   Syria
City/Locality:   DAMASCUS
Notice/Contract Number:   eu:319862-2009
Publication Date:   Nov 19, 2009
Deadline:   Jan 20, 2010
Buyer:   DELEGATION OF THE EUROPEAN COMMISSION
Original Language:   English

Contact Information
Address:   DELEGATION OF THE EUROPEAN COMMISSION
DAMASCUS
Syria

Goods, Works and Services

 

Summary

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Notice Type: 0708 - Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 223/2009, #319862-2009
Referenced Document Number: 244495-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: Not defined

Original Text

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Damascus — Syrian Arab Republic (SY)
Service procurement notice
Please note that the awarding of the contract is subject to the condition
of the prior adoption of a financing decision and the prior conclusion of
a financing agreement, which do not modify the elements of the procurement
procedure (this will be the case, for instance, if the budgetary envelope
initially foreseen is different or if the time frame, the nature or the
condition of the implementation are altered).
If the precedent condition is not met, the contracting authority will
either abandon the procurement or cancel the award procedure without the
candidates or tenderers being entitled to claim any compensation.
Common procurement vocabulary (CPV):
Main object:
71356200 Technical assistance services
Additional object(s):
75130000 Supporting services for the government
66150000 Financial markets administration services
1. Publication reference: EuropeAid/129038/C/SER/SY.
Internet address:
General address of the contracting authority:
https://webgate.ec.europa.eu/europeaid/online-services/
index.cfm?ADSSChck=1257668075460&do=publi.welcome&userlanguage=en
2. Procedure: Restricted.
3. Programme: ENPI.
4. Financing: Budget line.
5. Contracting authority: European Community, represented by the European
Commission on behalf of and for the account of the beneficiary country.
6. Nature of contract: Fee-based.
7. Contract description: To provide technical assistance in the field of
decentralisation and local development by supporting the Syrian Government
(the Ministry of Local Administration of the Syrian Arab Republic) in its
process of decentralisation and enhancement of municipal modernisation.
The technical assistance will support the local authorities, through the
establishment of appropriate capacity building, in areas such as:
— access to services through an efficient integrated local development and
local governance,
— strengthening of administrative units,
— financial management information system at municipal level,
— public investments,
— monitoring systems and data collection tools,
— human resources management.
The technical assistance will also support the starting up of the Centre
for Sustainable Development.
8. Numbers and titles of lots: The contract is divided into lots: No, 1
lot only.
9. Budget: Maximum budget: 7 000 000 EUR.
10. Scope for additional services: The contracting authority may, at its
own discretion, extend the project in duration and/or scope, subject to
the availability of funding, up to a maximum not exceeding the length and
value of the initial contract.
Any extension of the contract would be subject to satisfactory performance
by the contractor.
Conditions of participation
11. Eligibility: Participation is open to all legal persons
(participating either individually or in a grouping (consortium) of
candidates) which are established in a Member State of the European Union
or in a country or territory of the regions covered and/or authorised by
the specific instruments applicable to the programme under which the
contract is financed (see also item 29 below). Participation is also open
to international organisations. The participation of natural persons is
governed by the specific instruments applicable to the programme under
which the contract is financed.
12. Candidature: All eligible natural and legal persons (as per item 11
above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a
grouping which has been constituted informally for a specific tender
procedure. All members of a consortium (i.e. the leader and all other
members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item
11) will result in the automatic exclusion of that person. In particular,
if that ineligible person belongs to a consortium, the whole consortium
will be excluded.
13. Number of applications: No more than 1 application can be submitted
by a natural or legal person whatever the form of participation (as an
individual legal entity or as leader or member of a consortium submitting
an application). In the event that a natural or legal person submits more
than 1 application, all applications in which that person has participated
will be excluded.
14. Shortlist alliances prohibited: Any tenders received from tenderers
comprising firms other than those mentioned in the shortlisted application
forms will be excluded from this restricted tender procedure. Shortlisted
candidates may not form alliances or subcontract to each other for the
contract in question.
15. Grounds for exclusion: As part of the application form, candidates
must submit a signed declaration, included in the standard application
form, to the effect that they are not in any of the exclusion situations
listed in Section 2.3.3 of the 'Practical Guide to contract procedures for
EC external actions'.
16. Subcontracting: Subcontracting is not allowed.
17. Number of candidates to be shortlisted: On the basis of the
applications received, at least 4 and at most 8 candidates will be invited
to submit detailed tenders for this contract. If the number of eligible
candidates meeting the selection criteria is less than the minimum of 4,
the contracting authority may invite the candidates who satisfy the
criteria to submit a tender.
Provisional timetable
18. Provisional date of invitation to tender: 15.2.2010.
19. Provisional commencement date of the contract: 15.6.2010.
20. Initial period of implementation of tasks: Duration in months: 48.
Selection and award criteria
21. Selection criteria: Same criteria for legal and natural person.
The following selection criteria will be applied to candidates. In the
case of applications submitted by a consortium, these selection criteria
will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate:
In the case of the applicant being a public body equivalent information
should be provided:
a) the average annual turnover of the candidate must exceed 1 750 000 EUR;
b) the averages of cash and cash equivalents at the beginning and end of
year are positive.
2) Professional capacity of candidate:
a) at least 7 members of staff currently work for the applicant in fields
related to this contract.
3) Technical capacity of candidate:
a) the candidate has worked successfully (i.e. projects finalised at the
date of tendering) on at least 2 projects with budgets of at least 3 500
000 EUR each in fields related to this contract in the past 3 years.
An economic operator may, where appropriate and for a particular contract,
rely on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to the
contracting authority that it will have at its disposal the resources
necessary for performance of the contract, for example by producing an
undertaking on the part of those entities to place those resources at its
disposal. Such entities, for instance the parent company of the economic
operator, must respect the same rules of eligibility and notably that of
nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the
relative strengths and weaknesses of the applications of these candidates
must be re-examined to identify the 8 best applications for the tender
procedure. The only factors which will be taken into consideration during
this re-examination are:
1) number and volume of projects in the field of this contract during the
last 3 years;
2) years of experience in MEDA countries.
22. Award criteria: Best value for money.
Application
23. Deadline for receipt of applications: 20.1.2010 (16:00), local time.
Any application received after this deadline will not be considered.
24. Application format and details to be provided: Applications must be
submitted using the standard application form, the format and instructions
of which must be strictly observed. The application form is available at
the following Internet address: http://ec.europa.eu/europeaid/work/
procedures/implementation/services/index_en.htm
Any additional documentation (brochure, letter, etc.) sent with an
application will not be taken into consideration.
25. How applications may be submitted: Applications must be submitted
exclusively to the contracting authority in the following language —
English:
— either by recorded delivery (official postal service) to:
Delegation of the European Commission, Finance and Contracts Section,
Najeeb Al-Rayyes Street, Building No 3, Abou Roumaneh — PO Box 11269,
Damascus, SYRIAN ARAB REPUBLIC,
— or hand-delivered (including courier services) directly to the
contracting authority in return for a signed and dated receipt to:
Finance and Contracts Section.
As in abovementioned address.
The contract title and the publication reference (see item 1 above) must
be clearly marked on the envelope containing the application and must be
mentioned in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered.
26. Alteration or withdrawal of applications: Candidates may alter or
withdraw their applications by written notification prior to the deadline
for submission of applications. No applications may be altered after this
deadline.
Any such notification of alteration or withdrawal shall be prepared and
submitted in accordance with item 25. The outer envelope (and the relevant
inner envelope if used) must be marked 'Alteration' or 'Withdrawal' as
appropriate.
27. Operational language: All written communications for this tender
procedure and contract must be in English.
28. Date of publication of contract forecast notice: Date: 4.9.2009.
Notice number in OJ: 2009/S 170-244495.
29. Legal basis: European Neighbourhood and Partnership Instrument
(Regulation (EC) No 1638/2006 of the European Parliament and of the
Council — OJ L 310 of 9.11.2006).
30. Additional information: This tender is launched under a suspensive
clause. The award of this contract is subject to the conclusion of a
financing agreement between the European Commission and the Syrian Arab
Republic (expected before June 2010). The tender procedure will be
cancelled if the financing agreement is not signed.
31. Date of dispatch of this notice: 9.11.2009.
Please note that this notice is for your information only.
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